SPECIALIST: MONITORING AND EVALUATION



The Construction Education and Training Authority (CETA) exists in terms of the Skills Development Act and is a categorised as a Schedule 3A public entity in terms of the Public Finance Management Act (PFMA). Its mandate includes:

• Developing and implementing a sector skills plan

• Promoting learning programmes

• Registering learning programme agreements

• Serving as an Education and Training Quality Authority

• Collecting and disbursing skills development levies

• Liaising with the National Skills Authority

• Reporting to the Director-General of the Department of Higher Education and Training on its activities

The CETA would like to appoint the following Monitoring and Evaluation and Project Management personnel on fixed-term contracts up to 31 March 2016, renewable at its discretion:

SPECIALIST: MONITORING AND EVALUATION

Reporting to the Chief Operating Officer

Based at Head Office in Gauteng

All-inclusive salary package negotiable

Job Profile

The Specialist: Monitoring and Evaluation heads and manages the Monitoring and Evaluation Unit of the CETA. The position entails, post-accreditation, the monitoring and evaluation of training providers; workplaces; training; assessment and moderation to ensure ongoing adherence to and compliance with the quality requirements of the CETA. In ensuring external entities’ compliance with the CETA’s requirements, the Specialist: Monitoring and Evaluation must also monitor and evaluate the CETA’s own compliance with its core business processes and procedures.

Minimum Requirements for the Position

• A three-year university degree or equivalent qualification, preferably in monitoring and evaluation, quality assurance, or related field

• A relevant postgraduate qualification, or evidence of study towards one, would be an added advantage

• At least three years’ experience in monitoring and evaluation, quality assurance, or a related area

• At least two years’ demonstrable experience in a supervisory capacity

• Above average understanding of SETA business

• Understanding of the PFMA

• Understanding of corporate management

• Above average understanding of the South African skills development environment

• Training as an assessor and/or moderator will be an added advantage

• Training and/or experience in the construction industry will count in the applicant’s favour

Duties and Responsibilities

• Develop the Monitoring and Evaluation Unit’s business plan

• Ensure the development and responsible management of the Unit’s budget

•

• Develop and review policies, processes and procedures pertaining to the monitoring and evaluation function of the CETA

• Ensure the development of the Unit’s meetings’ agendas

• Ensure minute-taking in the Unit’s meetings

• Ensure the development of relevant requirements and criteria; and high quality and reliable templates and tools; for the monitoring and evaluation of the CETA’s core business activities both internally and externally

• Ensure the provision of relevant information and support to all stakeholders and CETA staff members to ensure their compliance with the CETA’s monitoring and evaluation requirements

• Ensure the monitoring and evaluation of accredited private and public providers; learning sites and workplaces; as well as learnerships, skills programmes, other learning pathways and training

• Ensure that external moderation of assessment is conducted

• Manage independent quality assurance experts used by the CETA

• Ensure monitoring of the CETA’s own compliance with its core business processes

• Ensure relevant training for relevant staff

• Report on the CETA’s monitoring and evaluation activities both internally and to relevant statutory authorities

• Participate, upon invitation, in the implementation of projects and programmes relating to the Construction Sector Skills Plan

• Ensure the development and maintenance of databases relevant to monitoring and evaluation

• Represent the CETA in and/or make inputs into relevant structures and forums both inside and outside the organisation

• Ensure CETA compliance with the prescriptions of relevant regulatory bodies and policies in relation to monitoring and evaluation

• Conduct regular benchmarking exercises for internal quality promotion

• Ensure organisational risk management from the Unit’s point of view

• Manage the Unit, including human resource and other corporate functions

MONITORING AND EVALUATION OFFICER

Reporting to the Specialist: Monitoring and Evaluation

Based at Head Office in Gauteng

All-inclusive salary package negotiable

Job Profile

The Monitoring and Evaluation Officer implements the programme of the Monitoring and Evaluation Unit of the CETA. The position entails running activities pertaining, post-accreditation, to the monitoring and evaluation of training providers; workplaces; training; assessment and moderation to ensure ongoing adherence to and compliance with the quality requirements of the CETA. It also includes embarking on activities relating to the monitoring and evaluation of the CETA’s own compliance with its core business processes and procedures.

Minimum Requirements for the Position

• A three-year university degree or equivalent qualification, preferably in monitoring and evaluation, quality assurance, or related field

• At least two years’ experience in monitoring and evaluation, quality assurance, or a related area

• Above average understanding of SETA business

• Understanding of the PFMA

• Above average understanding of the South African skills development environment

• Training as an assessor and/or moderator will be an added advantage

• Training and/or experience in the construction industry will count in the applicant’s favour

Duties and Responsibilities

• Contribute to the development of the Monitoring and Evaluation Unit’s business plan

• Contribute to the development and responsible management of the Unit’s budget

•

• Contribute to the development and review of policies, processes and procedures pertaining to the monitoring and evaluation function of the CETA

• Develop the Unit’s meetings’ agendas

• Oversee qualitative minute-taking in the Unit’s meetings

• Contribute to the development of relevant requirements and criteria; and high quality and reliable templates and tools; for the monitoring and evaluation of the CETA’s core business activities both internally and externally

• Provide relevant information and support to all stakeholders and CETA staff members to ensure their compliance with the CETA’s monitoring and evaluation requirements

• Monitor and evaluate accredited private and public providers; learning sites and workplaces; as well as learnerships, skills programmes, other learning pathways and training

• Conduct external moderation of assessment

• Provide relevant support to independent quality assurance experts used by the CETA

• Monitor the CETA’s own compliance with its core business processes

• Ensure relevant training for relevant staff

• Contribute to reporting on the CETA’s monitoring and evaluation activities both internally and to relevant statutory authorities

• Participate, upon invitation, in the implementation of projects and programmes relating to the Construction Sector Skills Plan

• Develop and maintain databases relevant to monitoring and evaluation

• Represent the CETA in and/or make inputs into relevant structures and forums both inside and outside the organisation

• Contribute to the CETA’s compliance with the prescriptions of relevant regulatory bodies and policies in relation to monitoring and evaluation

• Assist with regular benchmarking for internal quality promotion

• Contribute to organisational risk management from the Unit’s point of view

• Assist with the management of the Unit, including with regard to human resource and other corporate functions

MONITORING AND EVALUATION ADMINISTRATOR

Reporting to the Monitoring and Evaluation Officer

Based at Head Office in Gauteng

All-inclusive salary package negotiable

Job Profile

The Monitoring and Evaluation Administrator of the CETA provides administrative and other relevant support to the Monitoring and Evaluation Unit so that it may discharge its responsibilities effectively and efficiently.

Minimum Requirements for the Position

• Grade 12 Certificate and a post-school qualification in administration, monitoring and evaluation, quality assurance, or related field

• At least a year’s experience, including internship, in a field related to the above

• Demonstrable knowledge of SETA core business will count in the applicant’s favour

• Training and/or experience in the construction industry will be an added advantage

Duties and Responsibilities

• Handle correspondence and enquiries relating to the Unit

• Maintain the Unit’s records and files

• Handle invitations and logistics of the Unit’s meetings

• Assist with minute-taking in the Unit’s meetings

• Assist with the development and maintenance of relevant databases

• Work hand in hand with the Corporate Services Department on administrative issues pertaining to the Unit

• Organise workshops and other events and functions of the Unit

• Provide administrative support for the implementation of the Unit’s core business as well as relevant corporate processes and procedures

• Support, under the direction of the Monitoring and Evaluation Officer, the Projects Unit on administrative aspects of project implementation

• Contribute to the development and regular review of the Unit’s policies and procedures in alignment with the organisation’s policies and procedures

• Contribute to the development of the Unit’s business plan

• Contribute to the development and responsible management of the Unit’s budget

•

• Assist with organisational risk management from the Unit’s point of view

• Assist with the provision of relevant information and support to stakeholders

• Support stakeholders towards compliance with the CETA’s policies; processes and procedures; rules and regulations; and legislation pertaining to the organisation

• Assist with the maintenance of proper records

• Contribute to CETA compliance with the relevant policy, legislative, regulatory and reporting environment pertaining to it

• Contribute to the Unit’s reporting on its deliverables and processes

• Perform all functions as delegated by the Monitoring and Evaluation Officer from time to time

SPECIALIST: PROJECT MANAGEMENT

Reporting to the Chief Operating Officer

Based at Head Office in Gauteng

All-inclusive salary package negotiable

Job Profile

The Specialist: Project Management heads and manages the Projects Unit of the CETA. The position entails the conceptualization, recommendation, processing, implementation, management, overseeing and monitoring of all CETA-funded projects.

Minimum Requirements for the Position

• A three-year university degree or equivalent qualification, preferably in monitoring and evaluation, quality assurance, or related field

• A relevant postgraduate qualification, or evidence of study towards one, would be an added advantage

• At least 5 years’ proven experience in a project management capacity

• SETA-related project management experience may count in the applicant’s favour

• At least two years’ demonstrable experience in a supervisory capacity

• Above average understanding of SETA business

• Understanding of the PFMA

• Understanding of corporate management

• Above average understanding of the South African skills development environment

• Training as an assessor and/or moderator will be an added advantage

• Training and/or experience in the construction industry will count in the applicant’s favour

Duties and Responsibilities

• Develop the Project Unit’s business plan

• Ensure the development and responsible management of the Unit’s budget

•

• Develop and review policies, processes and procedures pertaining to the project management function of the CETA

• Ensure the development of the Unit’s meetings’ agendas

• Ensure minute-taking in the Unit’s meetings

• Ensure the development of relevant requirements and criteria for project funding by the CETA

• Recommend, initiate, implement, manage, and/or evaluate, as the case may be, projects funded by the CETA

• Ensure the development of high quality project management templates and tools to ensure the successful implementation and monitoring and evaluation of CETA-funded projects

• Develop project bid advertisements and ensure – in collaboration with the Supply Chain Management Unit – the evaluation and adjudication of the bids for CETA funding

• Develop project contracts and/or agreements

• Ensure the provision of relevant information and support to all stakeholders and CETA staff members to ensure their compliance with the CETA’s project implementation requirements

• Ensure relevant training for relevant staff

• Report on the CETA’s projects both internally and to relevant statutory authorities

• Ensure the handling and processing of invoices pertaining to CETA-funded projects

• Ensure the development and maintenance of databases relevant to CETA-funded projects

• Represent the CETA in and/or make inputs into relevant structures and forums both inside and outside the organisation

• Ensure CETA compliance with the prescriptions of relevant regulatory bodies and policies in relation to projects funded by it

• Conduct regular benchmarking exercises for internal quality promotion

• Ensure organisational risk management from the Unit’s point of view

• Manage the Unit, including human resource and other corporate functions

PROJECT MANAGEMENT OFFICER

Reporting to the Specialist: Project Management

Based at Head Office in Gauteng

All-inclusive salary package negotiable

Job Profile

The Project Management Officer implements the programme and activities of the Projects Unit of the CETA.

Minimum Requirements for the Position

• A human resource or training-related qualification coupled with a certificate or diploma in project management

• At least three years’ proven experience in a training environment, preferably including the assessment of project implementation

• SETA-related experience will count in the applicant’s favour

• Above average understanding of SETA business

• Understanding of the PFMA

• Understanding of the South African skills development environment

• Training as an assessor and/or moderator will be an added advantage

• Training and/or experience in the construction industry will count in the applicant’s favour

Duties and Responsibilities

• Contribute to the development of the Projects Unit’s business plan

• Contribute to the development and responsible management of the Unit’s budget

•

• Contribute to the development and review of policies, processes and procedures pertaining to the monitoring and evaluation function of the CETA

• Facilitate project logistics such as meetings, conferences, workshops, etc.

• Develop the Unit’s meetings’ agendas

• Oversee qualitative minute-taking in the Unit’s meetings

• Contribute to the development of relevant requirements and criteria for project funding by the CETA

• Assist with recommendation, initiation, implementation, management, and/or evaluation, as the case may be, of projects funded by the CETA

• Contribute to the development of high quality project management templates and tools to ensure the successful implementation and monitoring and evaluation of CETA-funded projects

• Assist with the development of project bid advertisements and – in collaboration with the Supply Chain Management Unit – the evaluation and adjudication of the bids for CETA funding

• Assist with the development of project contracts and/or agreements

• Assist in the development of presentations and packaging of reports and other project-related documentation

• Document all action items identified during project meetings and ensure the necessary follow-up

• Ensure the provision of relevant information and support to all stakeholders and CETA staff members to ensure their compliance with the CETA’s project implementation requirements

• Help ensure relevant training for relevant staff

• Contribute to reporting on the CETA’s projects both internally and to relevant statutory authorities

• Handle and process invoices pertaining to CETA-funded projects

• Develop and maintain databases relevant to CETA-funded projects

• Represent the CETA in and/or make inputs into relevant structures and forums both inside and outside the organization

• Help ensure CETA compliance with the prescriptions of relevant regulatory bodies and policies in relation to projects funded by it

• Contribute to regular benchmarking for internal quality promotion

• Contribute to organisational risk management from the Unit’s point of view

• Help with the management of the Unit, including with regard to human resource and other corporate functions

PROJECT MANAGEMENT ADMINISTRATOR

Reporting to the Project Management Officer

Based at Head Office in Gauteng

All-inclusive salary package negotiable

Job Profile

The Project Management Administrator of the CETA provides administrative and other relevant support to the Projects Unit so that it may discharge its responsibilities effectively and efficiently.

Minimum Requirements for the Position

• Grade 12 Certificate and a qualification in project management, administration, or related field

• At least a year’s experience, including internship, in a field related to the above

• Demonstrable knowledge of SETA core business will count in the applicant’s favour

• Training and/or experience in the construction industry will be an added advantage

Duties and Responsibilities

• Handle correspondence and enquiries relating to the Unit

• Maintain the Unit’s records and files

• Handle invitations and logistics of the Unit’s meetings

• Assist with minute-taking in the Unit’s meetings

• Ensure and manage a proper filing system for the Projects Office

• Assist with the development and maintenance of relevant databases

• Work hand in hand with the Corporate Services Department on administrative issues pertaining to the Unit

• Organise workshops and other events and functions of the Unit

• Provide administrative support for the implementation of the Unit’s core business as well as relevant corporate processes and procedures

• Contribute to the development and regular review of the Unit’s policies and procedures in alignment with the organisation’s policies and procedures

• Contribute to the development of the Unit’s business plan

• Contribute to the development and responsible management of the Unit’s budget

•

• Assist with organisational risk management from the Unit’s point of view

• Assist with the provision of relevant information and support to stakeholders

• Support stakeholders towards compliance with the CETA’s policies; processes and procedures; rules and regulations; and legislation pertaining to the organisation

• Assist with the maintenance of proper records

• Contribute to CETA compliance with the relevant policy, legislative, regulatory and reporting environment pertaining to it

• Contribute to the Unit’s reporting on its deliverables and processes

• Perform all functions as delegated by the Project Management Officer from time to time

THE CLOSING DATE FOR ALL APPLICATIONS IS WEDNESDAY 15 FEBRUARY 2012

ALL SHORTLISTED APPLICANTS MUST BE AVAILABLE FOR INTERVIEWS ON MONDAY AND TUESDAY 20 AND 21 FEBRUARY 2012 RESPECTIVELY

For enquiries please phone Ms Thembeka Makhaye at 011 265 5900 between 08h00 and 16h30 weekdays

The CETA reserves the right not to make any or all of the appointments. If you do not hear from the CETA within one month from the closing date, please consider your application unsuccessful

All applications must be emailed to cetarecruitment@

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