G-Invoicing Overview
PROCURE-TO-PAY
TRAINING SYMPOSIUM 2019
G-Invoicing Overview
Presented by: Marilyn Forney(DoD Comptroller)
2019 Procure-to-Pay Training Symposium
1
IGT E2E Process
24 GTAS
25
DDRS
11
13 24
Buyer ERP/FS
15
7
4
18 22
WAWF
9
ED
16
A
13
8 1 3
GInvoicing 23
23
2
DCAS
1
22
23
10 12
13 10
6
3
2 5
20
19
IPAC
Seller ERP/
FS 14
17
GEX interface/validation for all DoD-to-DoD and DoD-to-Treasury system connections
FS = Financial Systems | = Manual Input | [Light blue aligns to Treasury process step]
2
Intragovernmental Activities
Interfund
Reimbursable/ G-Invoicing
Assisted Acquisition
Direct Cite
Economy Act
IGT Activities
Classified Transactions
FMS
Project Orders
GSA Purchases
Working Capital Funds
3
G-Invoicing IGT Reimbursable Solution
What is G-Invoicing
What Problem Will it Fix
How Will It Work
Systems and Business Controls
The G-Invoicing system is a front-end application for users to originate intragovernmental buy/sell transactions and will manage the receipt and acceptance of General Terms & Condition (GT&C) Agreements, Orders, and Invoices. G-Invoicing is an online portal to support the exchange of information in intragovernmental transaction (IGT) activity by federal trading partners. GInvoicing will facilitate the exchange of information between federal trading partners so that agencies will have well-defined lines of communication with one another, and an origin for sharing data and exchanging information on reimbursable activity only.
Payables Expense/ Cost
Losses
Receivables Revenue
Gains
IGT differences result when payables/ revenue/gains cannot be reconciled with receivables/expenses/costs/losses.
Despite efforts and progress toward auditable financial statements, the U.S. Government ? and DoD specifically ? still struggles with material weaknesses that make the financial data unreliable. According to the Office of Management and Budget (OMB), "A major reason for the disclaimer is the government's inability to adequately account for and reconcile intragovernmental transactions between departments and agencies." This is a problem for all of our organizations, even if your organization has an auditable statement today. Once aggregated with other agencies, all agencies are contributing to the federal government being "out of balance." Hence, the U.S. consolidated federal statement is currently not auditable.
This figure depicts the end-to-end business process for reimbursables as designed to operate in the Global Exchange (GEX) environment. Either the buyer or seller can create GT&C. Once the GT&C is created, the trading partner is notified and then, can access it in G-Invoicing to review and approve it. Once the agreement is created, a request can be created and accepted. Then, the buyer can create an order which is accepted by the seller. The seller will then submit an invoice and the buyer will document receipt and acceptance and authorize payment.
IGT Supported and Unsupported JVs
By Fiscal Year (billions)
$120 $100
$80 $60 $40 $20
$0
$0.8 $5.0 $0.4680 $0.7910 $2.30
$102.70 $92.60 $84.30 $93.20 $107.60
FY 13 FY 14 FY 15
FY 16
FY 17
Unsupported JVs
Supported JVs
IGT Supported and Unsupported JVs By
Component Fiscal Year 2018 (YTD) $45
$0.02 $40
$35
$30
$25
$1.87
$0.00 $0.47
$20
$38.61
$15
$10 $16.24
$5
$18.29 $17.48 $0.00
$0
$1.73
Navy Air Force Army ODOs USMC
Source: Department of Defense Financial Operations Metrics, Unsupported Accounting Entries - Quarterly, In Arrears, Information as of FY 2017
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