Exhibit 300 (BY2009) - U.S. Department of the Treasury

Exhibit 300 (BY2009)

PART ONE

OVERVIEW

1. Date of Submission: 2007-06-01

2. Agency:

015

3. Bureau:

10

4. Name of this Capital Automated Standard Application for Payments (ASAP) Asset:

5. Unique Project Identifier:

015-10-01-14-01-1455-00

6. What kind of investment will this be in FY2009?

Mixed Life Cycle

7. What was the first budget year this investment was submitted to OMB?

FY2008

8. Provide a brief summary and justification for this investment, including a brief description of how this closes in part or in whole an identified agency performance gap.

ASAP is used by Federal Program Agencies (FPAs) to make grant payments and to reimburse Financial Agents for financial services performed on behalf of the Government. It was initially selected by the CFO Council as one of the two grant payment systems approved for use. ASAP supports the grant payment needs of FPAs, Federal cash management regulations (CMIA 90, DCIA, P.L. 106-107), President's Management Agenda, OMB E-Government Strategy of 2002, InterAgency Electronic Grant Committee, Treasury and FMS strategic goals, and helps close identified performance gaps within Treasury. ASAP supports the governmentwide financial-management mission of FMS and enhances FPAs' ability to exercise sound financial management practices and controls. The ASAP investment closes the percentage of payments made electronically gap identified by Treasury. Since FY07 began, the Department of Commerce, Economic Development Administration and Department of Interior, Minerals Management Service converted to ASAP. One hundred percent of their grant payments are made electronically. ASAP also contributes to Treasury achieving 100% towards its annual performance metric Percentage of Payments Made Accurately and On Time. The ASAP investment is linked directly with two FMS Strategic Goals (thus two Treasury Goals): Goal #1 - Provide Federal Payments Timely and Accurately, Move Toward an All-Electronic Treasury for Payments, and Determine the Optimal Payment Mechanism and Goal #6 - Establish Policies and Processes to Facilitate the Integration of E-commerce Technologies into FMS' Business Programs and Infrastructure. The primary functionality of ASAP is to make Federal payments electronically through ACH for next day payments and Fedwire for same day payment mechanisms. The ACH and Fedwire payment capabilities enable recipients to timely and accurately receive Federal funding electronically through optimal payment mechanisms. ASAP has also enabled FMS to promote and expand the use of electronic commerce technologies within the Federal financial community. ASAP's enhanced functionality is necessary to meet executive, legislative, and FMS mandates. The design efficiencies and complete functionality of this investment prevent a return of disparate payment systems that increase the number of Federal cash drawdown systems for grantees throughout the Federal Government and the high costs associated with the development and maintenance of multiple systems.

9. Did the Agency's Executive/Investment Committee approve this request?

yes

9.a. If "yes," what was the date of this approval?

2007-08-16

10. Did the Project Manager review this Exhibit?

yes

11. Project Manager Name:

Project Manager Phone:

Project Manager Email:

11.a. What is the current FAC-P/PM certification level of the project/program manager?

12. Has the agency developed and/or promoted cost effective, energy-efficient and environmentally sustainable techniques or practices for this project. yes 12.a. Will this investment include electronic assets (including computers)? yes 12.b. Is this investment for new construction or major retrofit of a Federal building or facility? (answer applicable to non-IT assets only) no 13. Does this investment directly support one of the PMA initiatives? yes If yes, select the initiatives that apply:

Expanded E-Government Financial Performance

13.a. Briefly and specifically describe for each selected how this asset directly supports the identified initiative(s)? (e.g. If E-Gov is selected, is it an approved shared service provider or the managing partner?) ASAP expands use of Internet providing online payment and electronic certification of payment data for Federal grantors and grantees. It streamlines administration of payment processes using e-business and cash mgmt functionalities to improve financial performance. ASAP uses e-authentication to securely disburse funds and requires DUNS to participate in e-Grants initiatives. ASAP is a collaborative project that includes agencies, governments (state, local, tribal) and driven by citizen needs. 14. Does this investment support a program assessed using the Program Assessment Rating Tool (PART)? yes 14.a. If yes, does this investment address a weakness found during the PART review? no 14.b. If yes, what is the name of the PARTed program? Financial Management Service Payments 14.c. If yes, what rating did the PART receive? Effective 15. Is this investment for information technology? yes 16. What is the level of the IT Project (per CIO Council's PM Guidance)? Level 3 17. What project management qualifications does the Project Manager have? (per CIO Council's PM Guidance) (1) Project manager has been validated as qualified for this investment 18. Is this investment identified as high risk on the Q4 - FY 2007 agency high risk report (per OMB memorandum M-05-23)? yes 19. Is this a financial management system? yes 19.a. If yes, does this investment address a FFMIA compliance area? yes 19.a.1. If yes, which compliance area: Financial Systems Requirements, Accounting Standards, and Standard General Ledger at the Transaction Level 19.b. If yes, please identify the system name(s) and system acronym(s) as reported in the most recent financial systems inventory update required by Circular A11 section 52.

Automated Standard Application for Payments - ASAP

20. What is the percentage breakout for the total FY2008 funding request for the following? (This should total 100%)

Hardware

0

Software

0

Services

80

Other

20

21. If this project produces information dissemination products for the public, are these products published to the Internet in conformance with OMB Memorandum 05-04 and included in your agency inventory, schedules and priorities?

yes

22. Contact information of individual responsible for privacy related questions.

Name

Phone Number

Title

Email

23. Are the records produced by this investment appropriately scheduled with the National Archives and Records Administration's approval?

yes

24. Does this investment directly support one of the GAO High Risk Areas?

no

SUMMARY OF SPEND

1. Provide the total estimated life-cycle cost for this investment by completing the following table. All amounts represent budget authority in millions, and are rounded to three decimal places. Federal personnel costs should be included only in the row designated Government FTE Cost, and should be excluded from the amounts shown for Planning, Full Acquisition, and Operation/Maintenance. The total estimated annual cost of the investment is the sum of costs for Planning, Full Acquisition, and Operation/Maintenance. For Federal buildings and facilities, life-cycle costs should include long term energy, environmental, decommissioning, and/or restoration costs. The costs associated with the entire life-cycle of the investment should be included in this report.

All amounts represent Budget Authority

Planning Budgetary Resources Acquisition Budgetary Resources Maintenance Budgetary Resources Government FTE Cost # of FTEs

PY-1 & Earlier

PY

CY

-2006

2007

2008

3.129

0.706

0.981

17.505

3.381

4.213

8.023

6.596

7.671

8.050 2.066 2.034 102 24 23

Note: For the cross-agency investments, this table should include all funding (both managing partner and partner agencies). Government FTE Costs should not be included as part of the TOTAL represented. 2. Will this project require the agency to hire additional FTE's?

no

3. If the summary of spending has changed from the FY2008 President's budget request, briefly explain those changes.

N/A

PERFORMANCE

In order to successfully address this area of the exhibit 300, performance goals must be provided for the agency and be linked to the annual performance plan. The investment must discuss the agency's mission and strategic goals, and performance measures (indicators) must be provided. These goals need to map to the gap in the agency's strategic goals and objectives this investment is designed to fill. They are the internal and external performance benefits this investment is expected to deliver to the agency (e.g., improve efficiency by 60 percent, increase citizen participation by 300 percent a year to achieve an overall citizen participation rate of 75 percent by FY 2xxx, etc.). The goals must be clearly measurable investment outcomes, and if applicable, investment outputs. They do not include the completion date of the module, milestones, or investment, or general goals, such as, significant, better, improved that do not have a quantitative measure.

Agencies must use the following table to report performance goals and measures for the major investment and use the Federal Enterprise Architecture (FEA) Performance Reference Model (PRM). Map all Measurement Indicators to the corresponding Measurement Area and Measurement Grouping identified in the PRM. There should be at least one Measurement Indicator for each of the four different Measurement Areas (for each fiscal year). The PRM is available at . The table can be extended to include performance measures for years beyond FY 2009.

Fiscal Strategic Year Goal

Supported

Measurement Measurement Measurement Baseline

Area

Grouping

Indicator

Planned Improvement to the Baseline

Actual Results

1 2007 Manage the Mission and

U.S.

Business

Government's Results

Finances

Effectively

Payments

Maintain

100% of Maintain 100%

percentage of Federal accuracy and

ASAP EFT

Agency timeliness

payments

(FA)

made

approved

accurately (i.e., ASAP EFT

as directed by payments

Federal agency made

and payment accurately

recipient) and and on-

on time (i.e., time

based on

requested

settlement

date)

100% accurate and timely payments made through 4th Quarter 2007

2 2007 Manage the Customer

U.S.

Results

Government's

Finances

Effectively

Response Time

Percent of ASAP Help Desk calls from the call queuing system responded to timely.

85% of Help Desk calls in the call queuing systems were answered within 60 seconds in FY 06.

Answer at least 90% of Help Desk calls in the call queuing system within 60 seconds.

84% of calls we answered within 60 seconds in 1st Quarter, 93% in 2nd the quarter, 93% in the 3rd quarter and 93% in the 4th quarter. The annual rate was 90.23% answered within 60 seconds.

3 2007 Manage the Processes and Savings and Achieve FMS

U.S.

Activities

Cost Avoidance FTE salary

$0 Cost Savings

Planned FTE $5,245 cost savings of cost

Government's Finances Effectively

4 2007 Manage the Technology U.S. Government's Finances Effectively

5 2008 Manage the Mission and

U.S.

Business

Government's Results

Finances

Effectively

6 2008 Manage the Customer

U.S.

Results

Government's

Finances

Effectively

savings

at the

through

end of FY

automation of 2006.

Recipient

Organization

enrollment.

Recipient

Organization

enrollment will

move from an

internal manual

process to an

external self-

enrollment

process using

the Internet.

$19,100

savings achieved through 1st Quarter 2007, $16,446 cost savings achieved through 2nd Quarter 2007, $19,214 cost savings achieved through 3rd Quarter 2007, $22,322 cost savings achieved through 4th Quarter 2007.

Availability

Maintain percentage of system availability to users (M-F, 08:00 - 23:59 Eastern Time)

System 100% available to users.

Maintain 100% system availability.

System available 99.9% of the time through 4th Quarter 2007.

Payments

Maintain

100% of Maintain 100%

percentage of FA

accuracy and

ASAP EFT

approved timeliness

payments

ASAP EFT

made

payments

accurately (i.e., made

as directed by accurately

Federal agency and on-

and payment time

recipient) and

on time (i.e.,

based on

requested

settlement

date)

To be reported at the end of FY 2008

Response Time

Percent of ASAP Help Desk calls from the call queuing system responded to timely.

90% of Help Desk calls in the call queuing systems were answered within 60 seconds in FY 07.

Answer at least 90% of Help Desk calls in the call queuing system within 60 seconds.

To be reported at the end of FY 2008

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download