United States Department of the Treasury



CHAPTER 600 – MISSION SUPPORT70 – Personnel70.2 Electronic Official Personnel Folders70.2.1 Introduction. An Official Personnel Folder (OPF) contains Human Resources (HR) records and documents related to Federal civilian employees. An OPF is created when an employee begins Federal service and is maintained throughout the employee’s career in accordance with United States Office of Personnel Management (OPM) regulations. This section establishes the procedures for accessing an employee’s OPF as well as the responsibilities of the requestor for the safeguarding of information contained in an employee’s OPF. The Bureau of the Fiscal Service/Administrative Resource Center (BFS/ARC) files documents in an employee’s Electronic Official Personnel Folder (eOPF) according to personnel record keeping requirements. The eOPF is an electronic version of the paper OPF, providing Web-enabled access for Federal employees and HR staff to view OPF documents. The content of all eOPFs are organized and stored in accordance with the Guide to Personnel Recordkeeping (GPR) and other pertinent legal and/or regulatory guidance. These various references are documented in the Office of Personnel Management Master Forms List. The eOPF provides a standard electronic solution to replace the paper storage of the OPF.The OPF contains personal information that must be protected against unauthorized invasion of personal privacy. Access to, and the use of, information contained in an employee’s eOPF is restricted to TIGTA personnel in the performance of their official duties. Requests for information will be handled pursuant to the provisions of Freedom of Information Act and Privacy Act regulations.70.2.2 Authorities. 5 U.S.C. 552a ? Records Maintained on Individuals 5 CFR 293 Personnel Records5 CFR 294 ? Availability of Official Information 5 CFR 297 Privacy Procedures for Personnel RecordsOPM Guide to Personnel Recordkeeping (GPR)OPM Master Forms List (MFL)Privacy Impact Assessment for the eOPF System70.2.3 Employee Access. An employee can view and print documents contained in their eOPF but not modify the information. Employees have “read only” access in eOPF. The eOPF website can be accessed at . The employee must have an eOPF ID and password to access the system. If the employee has forgotten one or both of these, he/she may obtain a new eOPF ID and password by using the eOPF self-service feature, contacting the eOPF Help Desk, or calling (866) 275-8518. 70.2.4 Filing and Removal of Documents from eOPF. Only BFS/ARC is authorized to file and remove documents from the eOPF. The BFS/ARC has “read and write” access to employees’ eOPFs that they service. If an employee believes a document is missing, document contains errors, or an action has not been posted to his/her eOPF, he/she should immediately contact the eOPF Helpdesk or call (866) 275-8518. 70.2.5 Authorized Access.Access to an employee’s eOPF is restricted to authorized personnel whose official duties require access. The BFS/ARC and Human Capital & Personnel Security staff that process personnel actions, payroll documents, and provide advisory services or benefits support are granted access to eOPFs for employees that they service. The eOPF employs role-based access controls, which categorize users as Employee, Supervisor, Investigator, HR Specialist, or agency administrator and permit access according to their role. Authorized personnel are issued non-transferrable access codes and passwords for access to employees’ eOPF. The eOPF system includes entry logs and an audit trail that records each time a document is accessed by any user.70.2.5.1 Request from Agency Officials. Agency officials (managers, Office of Chief Counsel, and Special Agents) may submit a request to obtain a copy of a document(s) contained in an employee’s eOPF in the performance of their official duties. All eOPF requests must be submitted to the Director, Human Capital & Personnel Security detailing:Name of the employee whose eOPF is being requested;What information is being requested and the reason for requesting the document(s); andName, address, and telephone number of the receiving official.70.2.6 Security Measures for eOPF Information Obtained by Authorized Users. Any authorized user of eOPF retains full responsibility for adhering to all Privacy Act provisions and full responsibility for the security of the information contained in an employee’s eOPF. When accessing eOPF, employees must comply with security responsibilities and the Rules of Behavior. Access to an employee’s eOPF will be limited to personnel with an official need to access the information. ................
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