JOB DESCRIPTION - East Riding College



JOB DESCRIPTION

|Department: Resources |

|Job Title: Finance Manager |

|Responsible to: Vice Principal, Finance & Resources |Date: May 2017 |

|Responsible for: Finance team |

|Purpose of job: |

|To effectively and efficiently manage the College’s finance and accounting functions ensuring full compliance with all financial regulations and policies |

|Responsibilities |

| |

|A Reporting |

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|Preparation and presentation of annual Financial Statements and the subsequent Finance Record for the regulatory body (ESFA). |

|Prepare and present the Financial Statements for the College’s subsidiary companies (currently only one) |

|Preparation and presentation of monthly Management Accounts and forecasts (including Income & Expenditure, Balance Sheet and Cash Flow statements) |

|Preparation and presentation of the College’s annual budget and the financial plans and forecasts required by funding bodies. |

| |

| |

|B Compliance |

| |

|Ensure compliance with the Colleges Financial Regulations and Policies and Procedures |

|Ensure compliance with all statutory financial reporting requirements including HMRC, as well as those of the financial regulatory body. |

|Ensure that the College complies with all funding body financial and audit requirements |

| |

|C Controls & Value for Money |

| |

|Ensure that robust budgets are established which are relevant to the prevailing organisational structure and responsibilities in the College; that effective |

|budgetary controls are in place and that budget holders and management receive regular and timely reports on performance against budgets and prior periods |

|Ensure the College has effective controls over its assets including capital acquisitions, disposals, asset registers and insurance. |

|Manage the cash resources of the College, providing reliable cash flow forecasts and ensuring effective management of treasury operations. |

|Ensure the collection of all debts in a timely manner and ensure payment of suppliers within the agreed terms. |

|Ensure there are effective procurement procedures in place which provide value for money. To agree appropriate payment terms with suppliers. |

|Agree with the Vice Principal, Finance & Resources service level standards for the activities of the finance department and regularly monitor progress |

|against these. |

| |

|D Specific Responsibilities |

| |

|Ensure that the College’s pension arrangements are properly administered, completing returns and paying over deductions in line with the requirements of the |

|managing schemes. |

|Oversee the College's insurance arrangements, liaising with external advisors/brokers and ensuring that claims are processed promptly and providing advice on|

|cover. |

| |

| |

|E Risk Management |

| |

|Assist the Vice Principal, Finance & Resources in compiling and keeping up-to-date the College’s strategic risk register. |

|Prepare the College’s Audit Action Plan and monitor and report on the required actions. |

|Monitor and report against all outstanding management actions arising from audit reports. |

|Undertake sensitivity and risk analysis of the College’s financial plans and forecasts. |

| |

| |

|F Relationships and Management |

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|Regularly review and update the Financial Regulations and all Policies and Procedures relevant to the Finance function. |

|Work closely with the Director of Learner Services, Planning & Diversity and all other relevant staff to ensure that all funding streams are properly |

|accounted for and considered in reports, plans and forecasts. |

|Work effectively with Heads of Curriculum Areas and other service area heads and budget holders to ensure that challenging yet realistic budgets are set and |

|actively monitored throughout the year. |

|Manage the process of scheduling internal audits and receiving and presenting the internal audit reports. |

|Work effectively with all auditors and ensure that actions arising from audits are monitored. |

|Work effectively with other College advisors (brokers, actuaries, payroll, valuers etc.) as required. |

|Attend meetings and prepare and present reports for the College’s Audit and Finance/RF&HR (Remuneration Finance & HR) committees. |

|Attend and participate in the College’s regular management meetings (PPM) |

|Advise and assist the Vice Principal, Finance & Resources and other College managers on financial and accounting matters. |

|Organise, manage, motivate and lead other College Finance staff ensuring that they receive suitable staff development to meet the skill needs of their roles.|

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|G General |

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|To safeguard children and vulnerable adults from harm and to report concerns in accordance with the College’s internal referral arrangements. |

|To deal professionally with colleagues and external partners as required. |

|To ensure the confidentiality and security of all the College’s documentation and information. |

|To attend training/refresher courses and meetings as required by the Line Manager |

|To co-operate and take part in the College’s appraisal scheme. |

|To carry out other such appropriate duties that maybe reasonably required to successfully carry out the role. |

PERSON SPECIFICATION FORM

POST TITLE: Finance Manager DATE: May 2017

| |Requirement |Essential |Desirable |Proposed |

| | | | |Selection |

| | | | |Method* |

|Experience |

| |Working in the FE sector/an FE college | |Y |A |

| |Production of Financial Statements and Management Accounts |Y | |A/I |

| |Working with auditors and other professional advisors | | | |

| |Cash flow reporting and management | |Y |A/I |

| | | | | |

| | |Y | |A/I/T |

|Education/Training/Qualifications |

| |Qualified (ACA, ACCA, CIMA, CIPFA) or equivalent |Y | |A/I |

| |Post qualification experience |Y | |A/I |

| |Evidence of continuing professional development | |Y |A/I |

|Specialist Knowledge |

| |Accounting standards (SSAP, FRS, SORP) |Y | |A/I |

| |ESFA planning and reporting requirements | |Y |A/I |

| |Computerised accounting systems |Y | |A/I |

| |Insurance arrangements | |Y |A/I |

| |Pensions (LGPS/TPS) | |Y |A/I |

| |Treasury management, bank loans and cash management | |Y |A/I |

| |Procurement | | | |

| | | |Y |A/I |

|Skills |

| |Able to lead and motivate staff |Y | |A/I |

| |Provide timely and accurate accounting information |Y | |A/I |

| |High level of analytical skills |Y | |A/T |

| |High level of computer literacy |Y | |A/I |

| |Ability to identify opportunities for improving efficiencies and enhancing |Y | |A/I |

| |value for money | | | |

| |Well-developed interpersonal skills |Y | |A/T |

| |Presentation skills written and oral |Y | |A/T |

| |Able to draft policies and procedures |Y | |A/I |

| |Suitable to work in an environment where children, young people & vulnerable |Y | |A/I |

| |adults are present | | | |

|Qualities |

| |Able to establish and maintain good working relationships with work colleagues|Y | |A/I |

| |and learners | | | |

| |Ability to effectively manage relationships with external professionals |Y | |A/I |

| |Willing and able to meet tight deadlines | | | |

| |Honesty and integrity |Y | |A/I/T |

| | |Y | |A |

|Working arrangements and availability |

| |Willing to work outside of standard hours when the work requires |Y | |A/I |

| |Willing to travel between sites and attend conference and meetings on day | | | |

| |visits |Y | |A/I |

| |A current driving licence | | | |

| | | |Y |A |

* A=Application Form I=Interview P=Presentation T=Test

COMPLETED BY: Vice Principal, Finance and Resources Signature

APPROVED BY: Derek Branton Signature

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