JOB DESCRIPTION - East Riding College
JOB DESCRIPTION
|Department: Resources |
|Job Title: Finance Manager |
|Responsible to: Vice Principal, Finance & Resources |Date: May 2017 |
|Responsible for: Finance team |
|Purpose of job: |
|To effectively and efficiently manage the College’s finance and accounting functions ensuring full compliance with all financial regulations and policies |
|Responsibilities |
| |
|A Reporting |
| |
|Preparation and presentation of annual Financial Statements and the subsequent Finance Record for the regulatory body (ESFA). |
|Prepare and present the Financial Statements for the College’s subsidiary companies (currently only one) |
|Preparation and presentation of monthly Management Accounts and forecasts (including Income & Expenditure, Balance Sheet and Cash Flow statements) |
|Preparation and presentation of the College’s annual budget and the financial plans and forecasts required by funding bodies. |
| |
| |
|B Compliance |
| |
|Ensure compliance with the Colleges Financial Regulations and Policies and Procedures |
|Ensure compliance with all statutory financial reporting requirements including HMRC, as well as those of the financial regulatory body. |
|Ensure that the College complies with all funding body financial and audit requirements |
| |
|C Controls & Value for Money |
| |
|Ensure that robust budgets are established which are relevant to the prevailing organisational structure and responsibilities in the College; that effective |
|budgetary controls are in place and that budget holders and management receive regular and timely reports on performance against budgets and prior periods |
|Ensure the College has effective controls over its assets including capital acquisitions, disposals, asset registers and insurance. |
|Manage the cash resources of the College, providing reliable cash flow forecasts and ensuring effective management of treasury operations. |
|Ensure the collection of all debts in a timely manner and ensure payment of suppliers within the agreed terms. |
|Ensure there are effective procurement procedures in place which provide value for money. To agree appropriate payment terms with suppliers. |
|Agree with the Vice Principal, Finance & Resources service level standards for the activities of the finance department and regularly monitor progress |
|against these. |
| |
|D Specific Responsibilities |
| |
|Ensure that the College’s pension arrangements are properly administered, completing returns and paying over deductions in line with the requirements of the |
|managing schemes. |
|Oversee the College's insurance arrangements, liaising with external advisors/brokers and ensuring that claims are processed promptly and providing advice on|
|cover. |
| |
| |
|E Risk Management |
| |
|Assist the Vice Principal, Finance & Resources in compiling and keeping up-to-date the College’s strategic risk register. |
|Prepare the College’s Audit Action Plan and monitor and report on the required actions. |
|Monitor and report against all outstanding management actions arising from audit reports. |
|Undertake sensitivity and risk analysis of the College’s financial plans and forecasts. |
| |
| |
|F Relationships and Management |
| |
|Regularly review and update the Financial Regulations and all Policies and Procedures relevant to the Finance function. |
|Work closely with the Director of Learner Services, Planning & Diversity and all other relevant staff to ensure that all funding streams are properly |
|accounted for and considered in reports, plans and forecasts. |
|Work effectively with Heads of Curriculum Areas and other service area heads and budget holders to ensure that challenging yet realistic budgets are set and |
|actively monitored throughout the year. |
|Manage the process of scheduling internal audits and receiving and presenting the internal audit reports. |
|Work effectively with all auditors and ensure that actions arising from audits are monitored. |
|Work effectively with other College advisors (brokers, actuaries, payroll, valuers etc.) as required. |
|Attend meetings and prepare and present reports for the College’s Audit and Finance/RF&HR (Remuneration Finance & HR) committees. |
|Attend and participate in the College’s regular management meetings (PPM) |
|Advise and assist the Vice Principal, Finance & Resources and other College managers on financial and accounting matters. |
|Organise, manage, motivate and lead other College Finance staff ensuring that they receive suitable staff development to meet the skill needs of their roles.|
| |
|G General |
| |
|To safeguard children and vulnerable adults from harm and to report concerns in accordance with the College’s internal referral arrangements. |
|To deal professionally with colleagues and external partners as required. |
|To ensure the confidentiality and security of all the College’s documentation and information. |
|To attend training/refresher courses and meetings as required by the Line Manager |
|To co-operate and take part in the College’s appraisal scheme. |
|To carry out other such appropriate duties that maybe reasonably required to successfully carry out the role. |
PERSON SPECIFICATION FORM
POST TITLE: Finance Manager DATE: May 2017
| |Requirement |Essential |Desirable |Proposed |
| | | | |Selection |
| | | | |Method* |
|Experience |
| |Working in the FE sector/an FE college | |Y |A |
| |Production of Financial Statements and Management Accounts |Y | |A/I |
| |Working with auditors and other professional advisors | | | |
| |Cash flow reporting and management | |Y |A/I |
| | | | | |
| | |Y | |A/I/T |
|Education/Training/Qualifications |
| |Qualified (ACA, ACCA, CIMA, CIPFA) or equivalent |Y | |A/I |
| |Post qualification experience |Y | |A/I |
| |Evidence of continuing professional development | |Y |A/I |
|Specialist Knowledge |
| |Accounting standards (SSAP, FRS, SORP) |Y | |A/I |
| |ESFA planning and reporting requirements | |Y |A/I |
| |Computerised accounting systems |Y | |A/I |
| |Insurance arrangements | |Y |A/I |
| |Pensions (LGPS/TPS) | |Y |A/I |
| |Treasury management, bank loans and cash management | |Y |A/I |
| |Procurement | | | |
| | | |Y |A/I |
|Skills |
| |Able to lead and motivate staff |Y | |A/I |
| |Provide timely and accurate accounting information |Y | |A/I |
| |High level of analytical skills |Y | |A/T |
| |High level of computer literacy |Y | |A/I |
| |Ability to identify opportunities for improving efficiencies and enhancing |Y | |A/I |
| |value for money | | | |
| |Well-developed interpersonal skills |Y | |A/T |
| |Presentation skills written and oral |Y | |A/T |
| |Able to draft policies and procedures |Y | |A/I |
| |Suitable to work in an environment where children, young people & vulnerable |Y | |A/I |
| |adults are present | | | |
|Qualities |
| |Able to establish and maintain good working relationships with work colleagues|Y | |A/I |
| |and learners | | | |
| |Ability to effectively manage relationships with external professionals |Y | |A/I |
| |Willing and able to meet tight deadlines | | | |
| |Honesty and integrity |Y | |A/I/T |
| | |Y | |A |
|Working arrangements and availability |
| |Willing to work outside of standard hours when the work requires |Y | |A/I |
| |Willing to travel between sites and attend conference and meetings on day | | | |
| |visits |Y | |A/I |
| |A current driving licence | | | |
| | | |Y |A |
* A=Application Form I=Interview P=Presentation T=Test
COMPLETED BY: Vice Principal, Finance and Resources Signature
APPROVED BY: Derek Branton Signature
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