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Indiana Association of Agricultural Educators – Purdue-23934634544000Program of Activities2018Table of ContentsPagePresident's Message 1Advisors' Challenge 2Officer Team & Agricultural Education Staff 3Duties and Responsibilities of Officers 4Organizational Flow Chart 5Yearly Activities 6Standing Committees of IAAE-PurdueAwards, Membership, & Finance 7Campus & Community 9Executive 11Program & Career Development Events 12Publicity 13Constitution 15By-Laws 19President’s MessageFellow Boilermakers and IAAE-Purdue Members,On behalf of the 2018 IAAE-Purdue Officer Team I would like to welcome our new members to Purdue and to our organization. For all returning members, I hope this is your best year yet! We have an exciting year planned for you all and hopefully some big changes as well!I hope that your time here fills you with knowledge, wisdom, experience and above all, memories. My advice to you would be to grab each opportunity and take all that it has to offer you. Always stay humble and remember that you are lucky to attend such an amazing university and have endless opportunities at your fingertips. Push yourself further than your comfort zones and watch yourself grow as a person and scholar. Lastly, make time for friends and fun because that is what will get you through the late nights and stressful weeks.This organization has served as my home away from home and a secondary family. I have made friends, mentors, and family through Ag Ed and there are many more to come. I can only hope that each of you have the same experience. The family atmosphere associated with Agricultural Education and IAAE-Purdue makes college seem less daunting and difficult. If you ever find yourself struggling please reach out to any member, advisor, or YDAE staff member. Returning members, I hope that you are willing to share your knowledge with our new members and serve as mentors and friends. Throughout my years as a member, I have discovered that I have never regretted going to an IAAE-Purdue event. These events have helped me make friends, network, and build relationships with peers and future colleagues. Plus there is always free food! Members, I hope that you come to all IAAE-Purdue events and participate to the best of your ability. You may pay dues, but I promise that the memories and relationships formed will be priceless. Encourage each other to be involved in this organization and others across campus. Make as many connections as you possibly can because you can never have too many friends or too big of a network. Lastly, make your presence known in this organization. IAAE-Purdue is student led and our officer team would love to hear your suggestions, ideas, and feedback. We should always be changing and evolving to offer our members the best experiences and the most fun!Best Wishes, Bailey Crowder2018 IAAE-Purdue PresidentAdvisor’s ChallengeThank you for choosing Agricultural Education as a profession! I am excited to work with each of you this year and develop young minds! I hope you realize how amazing you are and that you are a student at one of the BEST universities in the nation! I would like you to know that my door is always open and that I want to do what is best to meet each of your needs. Please do not hesitate to stop by and give me feedback or send an email. We will work together to improve and sustain agricultural education at Purdue University! Let’s make this a GREAT year!!!Sincerely,Amy ConradIAAE – Purdue Advisor 2018 IAAE-Purdue Officer TeamPresidentBailey CrowderVice PresidentJoshua CalhounVice President of Campus RelationsLeah JacobsVice President of Fundraising and MarketingLuke SnyderVice President of Public RelationsLogan GlassburnSecretaryCourtney KelleyTreasurerDamion WattersReporterGrace KlopfensteinAgricultural Education StaffDr. B. Allen TalbertMrs. Amy ConradDuties and Responsibilities of OfficesPresident: The president shall create agendas for and preside at all meetings with proper parliamentary procedure, fill all vacancies by appointment otherwise not provided for, utilize and update the IAAE-Purdue BoilerLink, hosting an executive committee training session, and put the Remind 101 to use.Vice-President: The vice-president shall preside at meetings in the absence of the president, serve as ex-officio members of all standing and ad hoc committees, and serve as the chaplain of the organization being responsible for the devotional and inspirational caretaking of the organization. The vice-president shall be in charge of the IAAE-Purdue points binder, foster the Mentor/Mentee Program, and creating educational materials about all committees.Vice President of Campus Relations: The vice-president of campus relations shall attend all Ag Council meetings, update everyone on its happenings, and oversee our involvement in the Hot Chocolate Social, Ice Cream Social, and the COA Hog Roast. They shall work to host a YDAE Fun Night, represent IAAE-Purdue for Ag Week festivities, and also co-chair the Campus and Community Committee.Vice President of Fundraising and Marketing: The vice-president of fundraising and marketing shall work to lead the planning of fundraising activities, filling out grant applications, and shall oversee the merchandising orders of IAAE-Purdue. They will co-chair on the Awards, Membership, and Finance Committee.Vice President of Public Relations: The vice president of public relations shall oversee the Adopt an Ag Class Program, plan the Collegiate Exchange Program, and oversee our affiliations at the Indiana FFA State Convention and National FFA Convention. They shall also co-chair the Campus and Community Committee.Secretary: The secretary shall keep and send minutes to all members, inscribe all amendments to the constitution and by-laws in an authorized copy of the same, and maintain an active calendar. The secretary shall chair the Program and Career Development Events Committee.Treasurer: The treasurer shall understand that this is a position of trust through receiving, recording, and depositing funds and issuing receipts. They shall make transactions in a manner approved by and through close work with the Business Office for Student Organizations (BOSO). The treasurer shall collect dues, maintain the membership roster, complete a yearly budget, and co-chair the Awards, Membership, and Finance Committee.Reporter: The reporter shall take pictures, compile a presentation of IAAE-Purdue year-in-review, and be responsible for updating and maintaining the IAAE-Purdue permanent display board. The reporter shall chair the Publicity anizational Flow ChartMonthly IAAE-Purdue ActivitiesJanuaryFebruary- Purdue Ag Alumni Fish Fry- Lebanon Leadership InvitationalMarch- Purdue Ag Ed Spring Recruitment Day (Trafalgar)- YDAE Fun Night- District IV LDE judgesApril- IAAE-Purdue Awards Banquet- Purdue Ag Week- Spring Fest- Spring FlingMay- State Livestock and Dairy CDE lunch making fundraiserJune- Indiana FFA State ConventionJulyAugust- Non-Chicken, Chicken BBQ- mentor/mentee night eventSeptember- Purdue Invitational Soils CDE- State FFA CDE Mega Day volunteers- National Teach Ag DayOctober- Fall Frolic- National FFA ConventionNovember- Purdue Invitational Crops CDE- Purdue Ag Ed Fall Recruitment Day (Purdue)- officer applications/interviewsDecember- Holiday Party- State Forestry, Crops, and Entomology CDEsAwards, Membership, and Finance CommitteeObjective: Each IAAE-Purdue member will desire to achieve more for the organization and himself/herself.Objective: Each agricultural education student will be introduced to IAAE-Purdue and will be given the opportunity to join.Objective: Each IAAE-Purdue member will become aware of various money-making projects for organizations and understand the importance of adequate funding for a club.GoalBudgetAction StepsTimelinefundraising eventsN/Adetermine event/activitybeginning of semesterdetermine date/time1 month priorreserve location (if needed)inform membership of details1 month and 2 weeks priororganize volunteerslaunch event/activityday of eventAgricultural Education Recruitment Day (spring)N/Aresearch date of eventJanuarydetermine student room themecoordinate volunteers for student boothsFebruarydetermine supplies neededorder/purchase suppliesset up and tell potential students about AGEDMarchbanquet awards:recognize non-members with honorary membership$X / honorarysecure/research nominees for honorary membershipFebruaryestablish criteria to measure nominees againstvote on nomineesnotify/invite honorary member of their selectiondetermine appropriate gift:plaqueclock???order/purchase giftMarchhave gift ready for banquetAprilrecognize guest speaker with gift$30 / speakerdetermine appropriate gift:Purdue apparelgoodie bag???Februaryorder/purchase giftMarchhave gift ready for banquetAprilrecognize graduating seniors (both spring and fall)$15.00 / seniorobtain a list of graduating seniors/student teachers from Amy/Dr. TalbertFebruarydetermine gifts to get seniors:blankets???order/purchase giftsMarchhave gifts ready for banquetAprilrecognize past president for their service$50determine appropriate gift:brief casegavel???Februaryorder/purchase giftMarchhave gift ready for banquetAprilrecognize 25 IAAE-Purdue members with Distinguished Service Award$10 / memberobtain a list of top 25 from the Vice President of Public RelationsFebruarydetermine appropriate award:flash drivepad folio???order/purchase giftMarchhave awards ready for banquetAprilrecognize superlative awardsN/Acreate superlative survey:two categories per classone category overallFebruarysend survey out to membership for votingclose voting and tally resultsCoordinate certificates with undergraduate secretaryMarchhave awards ready for banquetAprilAgricultural Education Recruitment Day (fall)N/Aresearch date of eventSeptemberdetermine student room themecoordinate volunteers for student boothsOctoberdetermine supplies neededorder/purchase suppliesset up and tell potential students about AGEDNovemberCampus and Community CommitteeObjective: Each IAAE-Purdue member will gain a willingness to cooperate with the community. Each IAAE-Purdue member will become familiar with many facets of the Purdue campus.GoalBudgetAction StepsTimelinecommunity service project$200determine projectbeginning of semesterdetermine date/time1 month priorreserve location (if needed)inform membership of details1 month and 2 weeks priororganize volunteerspurchase materials (if needed)1 week priorreturn unused materials to AGAD (attic)after eventspring fest$200research date of eventJanuarycontact ACT to set up meetingdetermine involvement for weekend of the festFebruarydetermine if supplies are need and gather themlook in AGAD atticpurchase materials1 month priorinform membership of details1 month and 2 weeks priororganize member volunteers2 weeks priorSpring Fling$150determine date/timeJanuaryreserve locationFebruarydetermine main food itemdivide class “to bring” listMarchinform membership of details1 month and 2 weeks priorpurchase items as needed1 week priorpick up items from AGAD:paper/foam platespaper/foam cupsplastic cutlerynapkinscoolericevolleyball/frisbee bag serving utensils (if needed)charcoal (if needed)lighter fluid (if needed)lighter/matches (if needed)week of eventreturn ALL items to AGADafter eventFall Frolic$150determine date/timeJanuaryreserve locationFebruarydetermine main food itemdivide class “to bring” listMarchinform membership of details1 month and 2 weeks priorpurchase items as needed1 week priorpick up items from AGAD:paper/foam platespaper/foam cupsplastic cutlerynapkinscoolericevolleyball/frisbee bag serving utensils (if needed)charcoal (if needed)lighter fluid (if needed)lighter/matches (if needed)week of eventreturn ALL items to AGADafter eventExecutive CommitteeObjective: Oversee the operations of the IAAE-Purdue student organization.GoalBudgetAction StepsTimelineassist with all activities and functionsN/Aevent planning forms:YDAE Fun NightAg Weekbanquetfundraisersminimum of two weeks BEFORE eventPurdue Ag Alumni Fish FryN/Asend out sign up link and encourage sign upsJanuaryNon-Chicken, Chicken Barbeque$150determine date/timeAprilreserve locationdetermine main food itemJuly/Augustdivide class “to bring” listinform membership of details1 month and 2 weeks priorpurchase items as needed1 week priorpick up items from AGAD:paper/foam platespaper/foam cupsplastic cutlerynapkinscoolericevolleyball/frisbee bag serving utensils (if needed)charcoal (if needed)lighter fluid (if needed)lighter/matches (if needed)week of eventreturn ALL items to AGADafter eventProgram and Career Development Event CommitteeObjective: Each IAAE-Purdue member will benefit from well-planned, interesting, and educational meetings. They also will become more familiar with the career development events and will use them in their agricultural science and business program.GoalBudgetAction StepsTimelineCDE involvementresearch dates of events:Lebanon Invitationaldistrict FFA conventionsstate FFA contestsPurdue InvitationalsJanuary and Augustcooperate with Agronomy Club on needs for:invitational soilsinvitational cropsSeptember and Novemberdetermine 2 volunteers for the planning committee (invitational soils contest)Septemberinform members of details and sign-up sheets/links1 month and 2 weeks prior to contestsorganize transportation for group (if needed)2 weeks priorhost annual IAAE-Purdue banquet$3000 (food)$250 (supplies)determine date/timefall prior to banquet yearreserve locationcontact and secure Purdue approved caterersubmit an event planning form (with location contract and catering details)secure a keynote speakerdetermine a banquet themeJanuarywork with Amy/Melissa to complete the guest list for invitationsFebruaryensure invitations are folded, stuffed, and mailedcreate banquet programsMarchdetermine table centerpieces and decorationsdetermine if supplies are need and gather them:look in AGAD atticpurchase materialswork with Amy/Melissa to complete the nametag list2 weeks priororganize/construct name tagsweek of eventset up banquetday of eventtear down/clean up banquetafter eventsend thank-you cards1 week afterholiday party$500determine date/timeSeptemberreserve locationdetermine main food itemOctoberdivide class “to bring” listdetermine activitiescan food?pepper eating contest?ugly sweaters?white elephant?Octoberinform membership of details1 month and 2 weeks priorpurchase items as needed1 week priorpick up items from AGAD:paper/foam platespaper/foam cupsplastic cutlerynapkinscoolericeserving utensils (if needed)week of eventreturn ALL items to AGADafter eventPublicity CommitteeObjective: Each IAAE-Purdue member will be informed of all activities and potential members will be introduced to the activities of the organization.Objective: To publish and distribute the IAAE-Purdue newsletter appropriately.GoalBudgetAction StepsTimelinenewsletterN/Adetermine content and divide articles upJanuary and Augustwrite articles about eventscontinuouslyedit articlesbefore publishinsert articles and photos to newsletter templateupload newsletter to website and send out to:AGED list-serveafter publishsubmit any important articles to other media sources:The Exponentsocial mediaN/Adivide up accounts to a point person:FacebookInstagramTwitterJanuary and Augustchange and share login information with new contactdevelop a social media plan for each account and post in accordance with plancontinuouslycreate infographics to postpromote social media accounts to everyonewebsiteN/Adetermine an editor in chief and share login informationJanuary and Augustupdate website with major events/projects of IAAE-Purdue:newslettermeeting minutesmiscellaneouscontinuouslymaintain/update a photo bank promote website to othersCONSTITUTIONOF THEINDIANA ASSOCIATION OF AGRICULTURAL EDUCATORS – PURDUEARTICLE INameSection 1.The name of this organization shall be the Purdue affiliate of the Indiana Association of Agricultural Educators. The organization may be referred to as IAAE-Purdue.ARTICLE IIPurposeSection 1.The purpose of this organization is:1.To promote the teaching of Agricultural Science and Business in public schools.2.To provide a unifying element for students enrolled in agricultural education.ARTICLE IIIMembershipSection 1.Membership of this organization shall consist of two kinds: (l) active and (2) honorary.1.Active membership shall be composed of Purdue University students who have an interest in Agricultural Education and have paid their dues.2.Those eligible for honorary membership are husbands and wives of active members and those who have rendered outstanding service to this organization. An individual may be elected to honorary membership by a majority vote of those present at any regular meeting. Honorary members do not have voting privileges. Section 2.Membership and participation are free from discrimination based on race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability, or status as a disabled or Vietnam-era veteran. Section 3.Active membership dues shall be determined prior to the start of each school year by the executive committee.ARTICLE IVOfficersSection 1.The officers of this organization shall be the president, vice-president, vice-president of fundraising and marketing, vice-president of campus relations, vice-president of public relations, secretary, treasurer, and reporter.Section 2.Only dues paying members that have filed an official officer application form are eligible to hold an office. The officers will be elected at the regular meeting of the organization in the month of December.Section 3.The term of office shall be one year, starting at January 1 of the next year.Section 4.Officers may not elect to student teach during their term of office.ARTICLE VDuties of OfficersSection 1.The president shall create agendas for and preside at all meetings with proper parliamentary procedure, fill all vacancies by appointment otherwise not provided for, utilize and update the IAAE-Purdue BoilerLink, hosting an executive committee training session, and put the Remind 101 to use.Section 2.The vice-president shall preside at meetings in the absence of the president, serve as ex-officio members of all standing and ad hoc committees, and serve as the chaplain of the organization being responsible for the devotional and inspirational caretaking of the organization. The vice-president shall be in charge of the IAAE-Purdue points binder, foster the Mentor/Mentee Program, and creating educational materials about all committees.Section 3.The vice-president of fundraising and marketing shall work to lead the planning of fundraising activities, filling out grant applications, and shall oversee the merchandising orders of IAAE-Purdue. They will co-chair on the Awards, Membership, and Finance Committee.Section 4. The vice-president of campus relations shall attend all Ag Council meetings, update everyone on its happenings, and oversee our involvement in the Hot Chocolate Social, Ice Cream Social, and the COA Hog Roast. They shall work to host a YDAE Fun Night, represent IAAE-Purdue for Ag Week festivities, and also co-chair the Campus and Community Committee.Section 5.The vice president of public relations shall oversee the Adopt an Ag Class Program, plan the Collegiate Exchange Program, and oversee our affiliations at the Indiana FFA State Convention and National FFA Convention. They shall also co-chair the Campus and Community Committee.Section 6.The secretary shall keep and send minutes to all members, inscribe all amendments to the constitution and by-laws in an authorized copy of the same, and maintain an active calendar. The secretary shall chair the Program and Career Development Events Committee.Section 7.The treasurer shall understand that this is a position of trust through receiving, recording, and depositing funds and issuing receipts. They shall make transactions in a manner approved by and through close work with the Business Office for Student Organizations (BOSO). The treasurer shall collect dues, maintain the membership roster, complete a yearly budget, and co-chair the Awards, Membership, and Finance Committee.Section 8.The reporter shall take pictures, compile a presentation of IAAE-Purdue year-in-review, and be responsible for updating and maintaining the IAAE-Purdue permanent display board. The reporter shall chair the Publicity Committee.ARTICLE VIExecutive CommitteeSection 1.The Executive Committee shall consist of the officers of the organization. Advisors and all members may attend Executive Committee meetings as nonvoting members.Whereas IAAE-Purdue have a representative serving as a recognized NAAE National Teach Ag Ambassador, therefore they will be asked to serve on the Executive Committee pending their acceptation they shall serve as a nonvoting member.Whereas the recognized National Teach Ag Ambassador is serving as an IAAE-Purdue officer, therefore those duties will trump the nonvoting status and they shall serve as a voting member of the IAAE-Purdue Executive Committee.Section 2.It shall be the duty of this committee to prepare a tentative program of activities and attend to such other business as is necessary for the proper functioning of the organization. The Executive Committee shall have full power to act as necessary for the organization in accordance with actions taken at IAAE-Purdue meetings and various regulations or by-laws adopted from time to time.Section 3.The Executive Committee will set bi-weekly meeting times and locations.ARTICLE VIINon-Discrimination ClauseSection 1.Membership and participation are free from discrimination on the basis of race, religion, color, sex, age, national origin or ancestry, genetic information, marital status, parental status, sexual orientation,?gender identity and expression, disability, or status as a veteran.ARTICLE VIIIAmendmentsSection 1.All amendments to the constitution must be passed by the majority of active members in attendance at a scheduled IAAE-Purdue meeting.Section 2.All amendments to the constitution and bylaws are subject to the approval of the Office of the Dean of Students.__________________________________________________Date of AdoptionDate of Recognition__________________________________________________President's SignatureOffice of the Dean of Students_________________________Advisor's SignatureBy-Laws of theINDIANA ASSOCIATION OF AGRICULTURAL EDUCATORS - PURDUEARTICLE IOfficer ElectionsSection 1.The offices of president, vice-president, vice-president of fundraising and marketing, vice-president of campus relations, vice-president of public relations, secretary, treasurer, and reporter will be elected by all IAAE-Purdue members.Section 2.The nominating committee shall be composed of 9 people including all senior class officers and individuals selected by them to fill the other vacant seats. In the event that there are no seniors on the officer team the advisors shall select 3 seniors to serve on the committee. Those seniors shall select the remaining 6 members. Nominating committee members are not eligible to run for office. The nominating committee shall propose a slate of officer nominees at the annual Holiday Party.Section 3.All non-graduating members of IAAE-Purdue shall be eligible to run for office provided they have completed both the application for office and the interview process.Section 4.The nominating committee shall determine the election procedures.Section 5.The executive committee and advisor(s) have the power to ask any officer for his/her resignation if he/she fails to complete his/her assigned duties as an officer.ARTICLE IIStanding CommitteesSection 1.There shall be five (5) standing committees. The committees and their duties are:A.Awards, Membership, and Finance – design and purchase awards for an awards program recognizing outstanding members and create and facilitate sales of IAAE-Purdue t-shirtsB.Campus and Community - evaluate needs of the community and then develop community service projects in accordance with those needs, as well as plan and coordinate joint activities with other collegiate organizations.C.Executive - plan and conduct regular and special meetings, evaluate current activities, and initiate new activities.D.Program and Career Development Events – develop and conduct an awards program recognizing outstanding members and promote career development events for student judging/volunteer participationE. Publicity- conducts activities to inform the members and the public of the organization’s functions and publish the Ag Educator appropriately.Section mittee members will consist of dues paying members and will have the power to elect the committee chairman or co-chairmen.ARTICLE IIIStanding Sub-CommitteesSection 1.The need for sub-committees and their duties shall be determined as needed by the executive committee.Section 2.Sub-committee members will consist of seven (7) dues paying members, two (2) of whom will be IAAE-Purdue officers.Section 3.Sub-committees will meet externally from regular IAAE-Purdue meetings.ARTICLE IVStanding Planning CommitteesSection 1.The need for planning committees shall be determined as needed by the officer team with their duties focused on event planning.Section 2.Planning committee members will consist of dues paying members, one (1) of whom will be IAAE-Purdue officer.Section 3.Planning committees will meet externally from regular IAAE-Purdue meetings.ARTICLE VAdvisorsSection 1.There shall be advisors and faculty to this organization that are members of the agricultural education staff within the Purdue College of Agriculture.ARTICLE VIVoting ProceduresSection 1.A quorum will be 25% of the active members in attendance, excluding those who are student teaching each semester.Section 2.Only dues paying members will have the right to vote on items of business. ................
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