2020 Tuition Assistance Program

2020 Tuition Assistance Program

At Rochester Regional Health, we want to support and encourage employees to grow in their current roles and develop the skills and experiences to qualify for new challenges and opportunities throughout their careers with us. One important way we do this is through our Tuition Assistance Program.

The Tuition Assistance Program reimburses certain employee education costs associated with career development at Rochester Regional.

Who's Eligible?

? Benefit-eligible employees who are regularly scheduled for 20 or more hours per week are immediately eligible.

? Employees must not be on a leave of absence or under disciplinary action. ? If an employee experiences a job status change while taking a course,

the employee's status at the time of course completion will be used to determine the amount of eligible assistance (please refer to the Maximum Annual Assistance Levels chart below). ? If an employee's employment has been terminated prior to expected tuition assistance payment, no assistance will be paid.

What Courses Qualify for Tuition Assistance?

? Undergraduate or graduate courses related to an employee's current position or a future position within Rochester Regional Health.

? Final grade must be a "C" or above or "Pass" if only a pass/fail class. ? Courses must be completed at accredited schools, colleges

and universities.

What Expenses are Eligible for Reimbursement?

? College-accepted challenge exam fees ? Tuition ? Laboratory fees

NOTE: Prior to reimbursement, a Tuition Assistance Application must be completed and accepted. Applications are available in Workday under "Benefits and Retirement."

SAVE EVEN MORE WITH PARTNER TUITION DISCOUNTS

Tuition discounts are also available to Rochester Regional Health employees through several partner institutions. Please see "Tuition Discount Partners" on page 4 for a complete listing and contact information. Partner school discount forms and the most up-to-date partner listing can be found at myROChealth/benefits and in Workday.

NOTE: Any partner tuition discounts received are in addition to approved tuition assistance provided by Rochester Regional Health.

Maximum Annual Assistance

FULL-TIME (36+ HOURS PER WEEK) RN to BSN degree BSN to MSN1 degree Undergraduate coursework Graduate & Post-Graduate coursework2

MAXIMUM ASSISTANCE PER CALENDAR YEAR

$4,000 $10,000 $3,000 $3,600

PART-TIME (20-35 HOURS PER WEEK)

Prorated amounts based upon standard hours worked. (For example, employee working 20 hrs/wk is eligible for $1,500 max/yr for undergraduate courses).

1Master of Science in Nursing. 2Includes doctorate level programs.

NOTE: Other financial aid, discounts, scholarships and grants (not including loans) are deducted from the eligible assistance amount. For example, a student with $5,000 tuition who receives a state or federal grant/scholarship of $2,000 may only apply for $3,000 of assistance. Maximum assistance may not exceed your out-of-pocket tuition costs.

Rochester Regional Health adheres to Section 127 of the Internal Revenue Code.

2020 Employee Tuition Assistance Program

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How to Participate

Following are the steps required to participate in the program:

1. Complete and submit the Tuition Assistance Program application no earlier than 30 days prior to and no later than 15 days after the start date of the semester or the course (application available in Workday). Please be sure the application includes the following: ? Acceptance letter or school transcript1 from the school, college or university. ? Official course registration schedule from the school with the institution's name, student's name, list of courses and course numbers with start and end dates and number of credit hours awarded for each.

2. The Benefits Department will review the application and notify you of participation acceptance or denial within 10 business days.

3. Within 30 days of course completion, you must submit proof of a passing grade and an itemized billing statement to the Benefits Department that contains the details outlined below. Incomplete information or requests received past the 30-day period will not be processed and therefore not eligible for reimbursement. ? Official documentation from the school that includes the institution's name, student's name, course name(s), number(s) and final grade (legible screen shots are accepted if they include all of the required details). ? Itemized bill from the school that includes the institution's name, student's name, tuition amount, school discount and any financial aid received (legible screen shots are accepted if they include all of the required details).

4. The Benefits Department will review the documents and notify you of assistance approval or denial within 10 business days.

5. Approved assistance payments will be included in your paycheck as soon as administratively possible.

1Transcript can be unofficial.

NOTE: Assistance payments are applied to the year in which they are paid. For example, if you complete and pass a course in the fall semester, and submit the necessary reimbursement documents on December 31, the payment will not be made until January of the following year and will apply to the annual maximum of that year, even though the course was taken in the prior fall semester. All reimbursement requests must be submitted within 30 days of course completion.

Rochester Regional Health reserves the right to administer, interpret, revise, or revoke any or all of the provisions of this benefit at any time.

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ROCHESTER REGIONAL HEALTH

Tuition Assistance Program Application

To participate in the Tuition Assistance Program, eligible employees must complete and submit this application no earlier than 30 days prior to and no later than 15 days after the start of the semester or course start date.

INSTRUCTIONS: 1. Complete all sections of this application and a) submit it along with your acceptance letter or

school transcript and b) course schedule with course start and end date to the Benefits Department at HRTuitionAssistance@.

2. The Benefits Department will review the application and notify you of your acceptance or denial to participate within 10 business days of receipt of the application.

3. If approved, within 30 days of course completion, you must submit proof of passing grade and an itemized billing statement to the Benefits Department.

Name Home/Cell Phone Preferred Email School(s) Attending

Employee # Work Phone Best time of day to reach you

CHECKLIST:

q Official acceptance letter or school transcript from school, college or university

(please note if it is an undergraduate or graduate program).

q Official course schedule from the school, college or university

(student name, course name(s), number(s), credit hours and start/finish dates).

q Deferment or PREP form, if applicable. q School discount form, if applicable.

I attest that I have reviewed and understand Rochester Regional Health's Tuition Assistance Program eligibility, participation and reimbursement procedures. I understand that requests submitted more than 30 days after course completion or requests that are incomplete will no longer be eligible for assistance.

Name

Date

If you have any questions, please contact the Benefits Department at HRTuitionAssistance@ or (585) 922-1100

PLEASE RETAIN A COPY FOR YOUR RECORDS

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Tuition Discount Partners

SCHOOL

St. John Fisher College 3690 East Ave. Rochester, NY 14618 (585) 385-8000 sjfc.edu

CONTACT NAME/EMAIL/PHONE

Michael Valicenti mvalicenti@sjfc.edu

Amy Leckinger aleckinger@sjfc.edu (585) 385-8061

RIT One Lomb Memorial Dr. Rochester, NY 14623 (585) 475-2411 rit.edu

Matt Stever mesges@rit.edu (585) 475-5529

Roberts Wesleyan College 2301 Westside Dr. Rochester, NY 14624 (800) 777-4792 roberts.edu/RRH

Jennifer Moore Moore_jennifer@roberts.edu (585) 594-6253

Nazareth College 425 East Ave. Rochester, NY 14618 (585) 389-2525 naz.edu

Chamberlain College of Nursing One Dupont Cir. NW ? Suite 530 Washington, DC 20036 (844) 348-2250 chamberlain.edu

Sacred Heart University 5151 Park Ave. Fairfield, CT 06825 (203) 371-7999

Medaille College 1880 S. Winton Rd. Rochester, NY 14618 (585) 272-0030 medaille.edu/academics/adultgraduate

Ashford University 8620 Spectrum Blvd. San Diego, CA 92133 (866) 711-1700 success.ashform.edu/ rochesterregionalhealth

Judy Baker Jbaker51@naz.edu (585) 531-1154

Emilie Beecher ebeecher@chamberlain.edu (716) 604-5573

Shawn Lee Lees10@sacredheart.edu (203) 610-9501

Michelle Teal Michelle.j.teal@medaille.edu (585) 957-9371

Glenda Crow Glenda.crow@ (386) 473-3966

DISCOUNT 60% RN to BSN 30% MSN, DNP and Master in Mental Health Counseling

50% All degree programs (excluding online) 30% for dependents of RRH employees for undergraduate courses ONLY

25% All degree programs ? includes spouses and legal dependents (excluding traditional undergraduate summer coursework, Pathway and other non-degree courses and professional certificate coursework)

10% Accelerated weekend RN to BSN 20% Full-time/part-time graduate studies online or on campus through the Graduate School of Management or Education

15% RN to BSN, RN-BSN to MSN, MSN, DNP & Graduate Certificates 5% additional to serve as preceptors for Chamberlain students

10% RN to BSN, RN to MSN, BSN to MSN (excluding FNP specialization) and MSAP (Applied Psychology)

20% Corporate Tuition Discount ? Adult and Graduate Degree Programs ? includes employees, spouses and dependents

20% Tuition grant ? includes spouses (wife, husband or domestic partner) and children (biological, stepchildren, adopted and/or foster children)

*Partners may change, please see up-to-date listing in Workday.

11/18/19

2020 Employee Tuition Assistance Program

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