WHERE-TO-BE / WHAT-TO-DO



WHERE-TO-BE / WHAT-TO-DO

2018 SOLAR CAR CHALLENGE

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Wednesday

July 11

5:00 PM Intern Program Begins

Guadalupe Room, DFW Marriott & Golf Club

Thursday

July 12 .

7:00 PM Judges Training Workshop Begins

Judge’s Dinner in the Brazos Room, DFW Marriott & Golf Club

Judges Training in Guadalupe Room, DFW Marriott & Golf Club

Friday

July 13

10:00 AM Judges Training Workshop [10:00 AM – 3:00 PM]

Guadalupe Room, DFW Marriot & Golf Club

Lunch provided for judges

1:00 PM Teams Check-In [1:00 PM – 7:00 PM]

Teams will be assigned a time to arrive for Team Check-In

Brazos Room, DFW Marriott & Golf Club

All race participants must attend Team Check-In

Teams need to bring the following:

1) SCC Release of Liability Form signed by parents

2) TMS Release of Liability Forms (adult and minors)

3) All drivers verify their driver’s licenses [Driver Check-In]

[Wristbands awarded when driver completes Scrutineering Station 4]

4) Teams with more than 14 people (students, teachers, chaperones) make arrangements for “extra person fee”

5) Purchase tickets for Awards Banquet - $25/person

6) Supply documents to complete Final Race Registration packet

7) Bring a radio you plan to use during the race

8) Non-digital scrapbooks will be turned in at Oral Presentations

Teams will receive:

(1) 14 tee shirts

(2) 50 Official Race Booklets

(3) Traditional “baking soda” for environmental spills

(4) Rule Booklet and “Final Where-to-Be What-to-Do” Document

(5) Official Scrutineering Packet

(6) Race Identification badges for all race participants

(7) Draw for Starting Order, Garage Location, & Oral Presentation

7:00 PM Pre-Race Orientation – Required for ALL Race Participants

Trinity Ballroom, DFW Marriott & Golf Club

8:00 PM Team Safety Officer Meeting [required]

Teams must send an Adult and the Team Safety Officer

Trinity Ballroom, DFW Marriott & Golf Club

8:00 PM Navigators Meeting [required]

Teams must send the Teacher/Advisor, student navigators,

and driver of the Lead Car.

Guadalupe Room, DFW Marriott & Golf Club

9:00 PM Radio Operators Meeting [required]

Teams must send radio operators

Trinity Ballroom, DFW Marriott

Saturday

July 14

6:30 AM Judges Meet at Garages for Scrutineering

7:00 AM Scrutineering Day One

Teams get access to Texas Motor Speedway. Staff will show

teams their designated garage area .

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8:00 AM Scrutineering Session No. 1 [8:00 AM – 6:00 PM]

All cars must be ready to begin Scrutineering at 8:00 AM or will receive a penalty. [Rule 7.1] Hat Rule goes into effect.

Water Station Open – teams will be asked to periodically provide a

volunteer to help run the water station.

Guests – Guests seeking to observe teams during scrutineering need

to identify themselves with the guard at the Texas Motor Speedway South Gate. Guest hours: 9:00 AM – 3:00 PM. Designated parking areas for guests will be identified in the infield area. Only teams and support vehicles can park in the garage enclosure. [These rules apply to guests on Saturday, Sunday & Monday]

12:30 PM The SCC will provide Dominos Pizza for teams

West End of the CUP Garage

6:00 PM Garage closes

[If you need to work on your solar car overnight, you can always take your car back to the hotel to work in the hotel parking lot.]

7:00 PM Race Staff Meeting

Dinner for Judges

Colorado Room, DFW Marriott & Golf Club

8:00 PM Special Demonstration/Workshop for Solid Edge CAD Program

Teams should send representatives to this workshop

Hosted by Lar Naunheim, Siemens Solid Edge Software

Guadalupe Room, DFW Marriott & Golf Club

8:00 PM Workshop: Importance of Information Analysis in Solar Car Races

Pi-Top Applications

Teams should send representatives to this workshop

Hosted by Jarrett Dunn, Special Advisor to the Race Director

Brazos Room, DFW Marriott & Golf Club

Sunday

July 15

6:30 AM Judges meet at Garages for Scrutineering

7:00 AM Scrutineering Day Two

Teams get access to Texas Motor Speedway

8:00 AM Scrutineering Session No. 2 [8: 00 AM – 6:00 PM]

10:00 AM Oral Presentations Session [10:00 AM – 5:00 PM]

Judging let by Texas A&M University Engineering Department

Teams submit their non-digital Scrapbook for evaluation

Media Center, Texas Motor Speedway

6:00 PM Garages Closes

7:30 PM Opening Banquet

Trinity Ballroom, DFW Marriott Hotel at Champions Circle

• Team Captains need to be prepared to introduce team members, teacher/sponsor, and guests.

• Announce Siemens Solid Edge Award

• Admission to all meals requires SCC ID badge

• Guest Speakers: Dr. Peter Balyta, President, Texas Instruments STEM Programs; Lockheed-Martin Rep.

Monday

July 16

6:30 AM Judges meet at Garages for Scrutineering

7:00 AM Scrutineering Day Three

Teams get access to Texas Motor Speedway

8:00 AM Scrutineering Session No. 3 [8: 00 AM – 6:00 PM]

Teams not qualifying by 6:00 PM will not be able to take part

in the 2018 Solar Car Challenge.

10:00 AM Media Day Events at Texas Motor Speedway

Teams must have their solar car and team members on display

and available to meet media North of the Media Center. We will

take the Official Race Photo at this time.

[Scrutineering suspended until 12:00 PM]

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12:30 PM The SCC will provide Dominos Pizza for teams

West End of the CUP Garage

6:00 PM Official Scrutineering Ends

Garages Close

7:30 PM “Ice Cream Social”

Trinity Ballroom, DFW Marriott & Golf Club

Tuesday

July 17

6:30 AM Race Staff travels to Northwest ISD for prepare for staging of the RACE START. Address: 2301 Texan Drive, Justin, TX [TX 114]

7:30 AM Team should be at Northwest ISD location with solar cars ready

for running. Staff will direct teams to the proper staging area.

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8:00 AM Required Drivers’ Meeting at Solar Car Challenge Trailer

Last minute instructions for teams and drivers

8:30 AM Teams will be lined-up in the racing order determined during Scrutineering

8:50 AM OPENING CEREMONIES

The GREEN FLAG: Patty Arellano, Texas Instruments; Tim McClure, Asst. Supt NWISD

9:00 AM RACE START

10:00 AM Rest Stop to trailer solar car

Springtown Intermediate School

Springtown, Texas.

12:00 PM LUNCH STOP

Mineral Wells High School Stadium Parking Lot

Mineral Wells, Texas

[On your own]

2:30 PM Media Stop

Stephens County Courthouse

Breckenridge, Texas

7:00 PM Welcome Ceremonies in Snyder, Texas

Snyder Chamber of Commerce

7:30 PM Dinner provided by Snyder Chamber of Commerce

Western Texas College Coliseum Parking Lot

9:00 PM IMPOUND: Western Texas College Coliseum Parking Lot

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Western Texas College Coliseum

Event Hotel: Holiday Inn Express 1305 E. Coliseum Drive, Snyder, Texas

325.573.0376

Event Hotel listed to show location of Race Staff

Wednesday

July 18

6:30 AM Impound Opens at Western Texas College Coliseum Parking Lot

8:00 AM Required Driver’s Meeting at SCC Trailer Presentation of Awards for First Race Day.

8:45 AM Solar Cars lined up at RACE START

The Starting Order will be based on the official number of miles earned during the preceding day of racing.

9:00 AM RACE START

GREEN FLAG: Mayor of Snyder; Chamber of Commerce

10:00 AM REST STOP

Borden County Courthouse

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12:00 PM LUNCH STOP

Seminole High School

[On your own]

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3:00 PM REST STOP

Hobbs Eagle Stadium Parking Lot

Hobbs, New Mexico

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Hobbs Eagle Stadium

4:30 PM Teams drive (“parade” through town of Carlsbad)

5:00 PM Arrive at Walter Gerrells Performing Arts Center Parking Lot

4012 National Parks Hwy, Carlsbad, New Mexico 88220

7:30 PM Dinner on Walter Gerrells Performing Arts Center Parking Lot hosted by Carlsbad Rotary Club and the Carlsbad Chamber of Commerce

9:00 PM IMPOUND: Walter Gerrells Performing Arts Center Parking Lot

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Walter Gerrells Performing Arts Center, Carlsbad, NM

Event Hotel: Fairfield Inn & Suites 2525 South Canal Street, Carlsbad, NM 88220

575.887.8000

Event Hotel listed to show location of Race Staff

Thursday

July 19

6:30 AM Impound Opens at Walter Gerrells Performing Arts Center Parking Lot

8:00 AM Required Driver’s Meeting at SCC Trailer

Presentation of Awards for Second Race Day.

8:45 AM Solar Cars lined up at RACE START

The Starting Order will be based on the official number of miles earned during the preceding day of racing.

9:00 AM RACE START

GREEN FLAG: Representative from Carlsbad Rotary Club

RACE DAY PREPARATIONS:

(1) Be sure that your team has adequate water for the race day. (2) There is no LUNCH STOP. Teams need to be prepared to bring

sandwiches with them for lunch. There will be very few

places to buy lunch during this race day.

4:00 PM Display Solar Cars in Parking Lot SC1, University of Texas El Paso

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7:30 PM Dinner on your own! [Free Night]

9:00 PM IMPOUND: Parking Lot SC2, University of Texas El Paso

EVENT HOTEL: Hilton Garden Inn 111 W. University Avenue, El Paso, TX

915.351.2121

Event Hotel listed to show location of Race Staff

Friday – Rest Day

July 20

8:00 AM Impound Opens at Parking Lot, University of Texas El Paso

9:00 AM DISPLAY OPENS

Teams need to have several team members with their solar cars in order to answer questions from the public. Please set up tents.

11:00 AM – 1:30 PM Teams will be served a box lunch at the Hilton Garden Inn, hosted

by El Paso Electric and the Solar Car Challenge.

Teams will rotate so that no more than 50 people will be in the restaurant at one time. This is designed to prevent over-crowding, and provide a cool rest for students manning the display.

5:00 PM Display Ends

5:30 PM Required Teams Meeting at SCC Trailer in UTEP Parking Lot SC1.

This is in preparation for Saturday’s Early driving schedule

Presentation of Awards for Third Race Day.

9:00 PM IMPOUND: Parking Lot SC1, University of Texas El Paso

[Impound may be earlier depending on teams leaving the parking lot]

Saturday

July 21

5:00 AM Impound Opens at UTEP Parking Lot. Be sure you have picked up your judge before you get to the Parking Lot

Teams will make arrangements to meet their judges at the hotel,

and then pick up solar car trailers. It is a 162 mile drive from El Paso to Lordsburg, NM. Teams begin driving from a point located outside Lordsburg at 9:00 AM.

9:00 AM RACE START

12:30 PM LUNCH STOP & DISPLAY

UA Tech Park and Solar Zone, just East of Tucson

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Teams will be served a great Mexican Food lunch hosted by Arizona State University and the UA Tech Park. Teams will be welcomed by representatives of the University, Tech Park, and the City.

We will display the solar cars at the UA Tech Park Community Center,

and have group pictures. Teams will be asked to talk to the audience.

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3:00 PM Trailer Solar Car to Parking Lot 59 at Arizona State University, Tempe, AZ

5:00 PM Display at Arizona State University, Tempe, AZ

7:30 PM Dinner on the Parking Lot 59, Arizona State University, Tempe

[Plans pending]

9:00 PM Display ends.

IMPOUND: Parking Lot 59, Arizona State University

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Event Hotel: Tempe Mission Palms 60 E. 5th Street, Tempe, AZ 85281

480.571.1510

Event Hotel listed to show location of Race Staff

Sunday

July 22

5:30 AM Impound opens Parking Lot 59, Arizona State University. Make sure you

have your judge before traveling to the parking lot!

Teams will trailer solar cars to Sunset Park located west of Wickenburg, AZ. This is approximately 74 miles from the Arizona State Parking Lot. The Impound will open early so that teams can travel through Phoenix with less traffic problems.

8:00 AM Required Driver’s Meeting at SCC Trailer

Presentation of Awards for Fourth Race Day.

8:45 AM Solar Cars lined up at RACE START

The Starting Order will be based on the official number of miles earned during the preceding day of racing.

GREEN FLAG: Staff

9:00 AM Race Start

Sunset Park, West of Wickenburg, AZ

Be sure you have water in your vehicles!

10:30 AM REST STOP

Town of Harcurver, AZ

This very small town has few “facilities”

12:00 PM LUNCH STOP

Parker, AZ

Caution: Be sure to have sufficient water for a very dry afternoon.

5:00 PM Display in 29 Palms, California at Luckie Park.

7:30 PM Welcome by the City of Twenty-Nine Palms

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Dinner Hosted by the City of Twenty-Nine Palms at Luckie Park

9:00 PM IMPOUND: Luckie Park, 29 Palms, California

EVENT HOTEL: Holiday Inn Express

72535 Twenty-nine Palms Highway, Twenty-nine Palms, CA 

760.361.1000

Event Hotel listed to show location of Race Staff

Monday

July 23

6:30 AM Impound opens at Luckie Park.

Teams will pick up solar cars at Luckie Park and travel to the Stater Brothers Parking Lot for the Race Start. This is located on the 29 Palms

Highway [71727 Twentynine Palms Highway]. Race Staff will help

organize the Race Start.

8:00 AM Required Driver’s Meeting at SCC Trailer located on the Stater Brothers Parking Lot

Presentation of Awards for Sixth Race Day.

8:45 AM Solar Cars lined up at RACE START

The Starting Order will be based on the official number of miles earned during the preceding day of racing.

GREEN FLAG: Twenty-Nine Palms City Officials

9:00 AM RACE START

12:00 PM LUNCH STOP

Victorville, California

3:00 PM END OF RACE at City of Palmdale Sign

Trailer solar cars to Antelope Valley Mall [See map in Race

Route Booklet]

Palmdale, California

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Solar Cars will be on display in at the mall at the Entrance to the Mall

7:30 PM AWARDS BANQUET

Large tent placed on Mall Parking Lot [See map in Race Route Booklet]

EVENT HOTEL: Hilton Garden Inn 1309 W Rancho Vista Blvd, Palmdale, CA 93551

661.998.2004

Event Hotel listed to show location of Race Staff

Tuesday

July 24

5:00 AM Judges begin drive back to Fort Worth arriving late Wednesday, July 25th

Persons not traveling with the Race Staff Group need to make their own special arrangements to get to LAX.

8:00 PM Race Staff arrives in El Paso for Stop Over

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