Conflict of Interest Form



|06715 |Chemical, Biological, Radiological, and Nuclear (CBRN) Protective Mask and |Richard Worthy |

| |Clothing | |

|Contract Type: New Replacement WSCA Enterprise General Use Restricted to:_____________ |

|Contract Duration: Initial Term: ___2__ years months Maximum life: ___8__ Years & Date:6/2/22 |

|Estimated Term Worth: $__164,000.00 Estimated Annual Worth: $____82,000____ |

|Number of: Bidders notified: 574 Bids received: 4_ Bids Rejected: __0______ |

| WEBS was used to notify bidders. |

|List the WEBS (not PCMS) commodity Codes were used: 257-31 CBRN Detection Equipment, 257-26 CBRN Medical Supplies and Pharmaceuticals, 257-27 Chemical, Biological |

|Radiological and Nuclear Explosive Weapons, 257-28 Communications Equipment, Interoperable (CBRN), 257-34 Decontamination Equipment, CBRNE, 200-31 Hazardous |

|Environment Clothing, 257-40 Homeland Security Equipment and Accessories, 257-43 Intervention Equipment, CBRNE, 200-40 Laboratory Clothing, All kinds, 257-44 |

|Logistical Support Equipment, CBRN, 257-72 Rescue and Search Equipment, CBRNE |

|% MWBE Award: WBE% _____ MBE%_____ Self Identified WBE% _____ Self Identified MBE% _____ |

|Executive Summary: |This contract is a replacement contract for 04609. It is primarily used by the Washington State Patrol (WSP) and the |

| |Washington State Department of Corrections (DOC) to purchase Chemical, Biological, Radiological and Nuclear (CBRN) |

| |Protective Mask and Clothing. Since 2014 the annual spend on this contact is $82,117.00. |

|Bid Development |

|[pic] |The Contract Specialist (CS) Richard Worthy submitted a Request for Information (RFI) through WEBS on July 28, 2015 to get |

| |the most up to date market specifications. Four (4) vendors responded to the RFI. CS also requested DOC and WSP for |

| |persons interested in being part of the Stakeholder Group. |

| |July 30, 2015 three (3) organizations wished to be part of the stakeholder group. They were from the City of Everett |

| |Special Police, WSP, and DOC. |

| |August 22, 2015 CS received the latest specifications for the Mask and Clothing from three (3) vendors. |

| |September 15, 2015 CS sent the stakeholders the conflict of interest (CoI) form to sign and return. All stakeholders signed|

| |and returned the CoI. |

|Market Research: |Minimum Specifications were provided by the stakeholders and input from the RFI. |

|EPP Strategy: |Not at this time |

|Best Value Strategy: |Lowest responsive, responsible bidder |

|Diversity Strategy: |Through the WEBS posting, 574 vendors were notified of the IFB including: |

| |Minority Owned - 6 |

| |Washington Small Business – 75 |

| |Washington Micro Business - 9 |

| |Minority Owned – 6 |

| |Veteran Owned – 13 |

| | |

| |No Small Business, Minority Owned, or Veteran Owned business submitted a response. |

|Bid Development: |Based on the stakeholder work an IFB was drafted with input from the DOC, WSP, and the City of Seattle Police Department. |

| Peer Review |Completed by Peer John Allen on December 4, 2015, and Supervisor, Corinna Cooper on December 11, 2015 |

| Management Fee? |The management fee for this contract is .74% |

|Bid Process |

|Pre-Bid Conference: |No Pre-Bid Conference was scheduled as the items required are very straight forward. The planned Question and Answer period|

|Date: |was from December 14, 2015 till January 25, 2016 |

|Amendment(s): |Amendment 1 dated December 18, 2015, moved item 18 Trelleborg Viking from Price Sheet Category A (Mask) to Price Sheet |

|[pic] |Category B (Clothing) |

|[pic] |Amendment 2 dated January 6, 2016 removed item 7 Hood for Mask from Price Sheet Category B (Clothing) |

| | |

|Bid Evaluation—Responsiveness |

|Bid Opening: |Received bids from All Safe Industries, Aramsco, Mallory Safety, and Safety Supply |

|Date January 26, 2016 | |

|Bids Sealed & Signed? |All bids were signed and sealed |

|Received all required submittals? | |

|Specification compliance? |Mallory Safety had not completed several columns on the Specification document. I contacted the point of contact and |

| |requested that they verify the Specifications. Mallory informed the CS that they have over looked some of the columns and |

| |would send me a corrected Specification document. Received the corrected document within 30 minutes of email. All others |

| |were completed and responsive. |

|Price Sheet compliance? |All four (4) bidders submitted responses in category “A” and only two (2) in category “B”. Pricing was not consistent. |

| |Both All Safe and Mallory bid box price instead of each. I contacted vendors and clarified. I updated the price sheet on |

| |line item 4 and 9 in category “A”. Accordingly – prices were not change, only divided by 6 (from box to each). The price |

| |adjustments did not change the winning bidder. |

|Other Responsiveness checks? |Two of three references reported back that they were very satisfied with the service of All Safe. The third reference did |

| |not respond. Two of three reference replied to the questionnaire with a very good response of Mallory Safety. The third |

| |reference did not respond. |

|Bid Evaluation—Responsibility |

|Past Performance? |All Safe is a current vendor on contract 06715, Technical Rescue Equipment. All Safe has delivered products, reported |

| |sales, and paid fees on time. Mallory Safety & Supply had contract 07608 Structural Bunker Gear and acquired Sanderson |

| |which has contract 07914 Rainwear. Mallory has delivered product on time, reported and paid management fees. No |

| |performance issues have been noted. |

|Qualifications? | |

|Bid Evaluation—Scoring |

|Evaluation:[pic] |The lowest total price per category received an award. Mallory Safety is lowest responsive responsible bidder in Category |

| |“A” (Masks) and All Safe is the responsive responsible bidder in Category “B” (Clothing). |

|Results & Recommendation |

|Savings: |Through competition there as a 6.5% difference between the lowest and highest bidder. The contract saves .91% on the 3M |

| |Breathe Easy unit. No other savings was noted. |

|Recommendation: |Based on the facts above, it is in the best interest of the state to award a Mallory Safety Category “A” (Masks) and All |

| |Safe Category “B” (Clothing). The procurement Coordinator will make an award to Mallory Safety and All Safe. |

|Award Activities |

|Implementation Plan |An ASB letter will be sent to all bidders on February 16, 2016. Pending any objection or protest, an Award will be made on |

| |February 19, 2016 with the contract start date of April 26, 2016. |

|WEBS | Notify bidders of the award via WEBS |

| |Once contract award has been finalized, archive bid in WEBS |

|Communication | Send rejection letter to those bidders to disqualified bidders |

|[pic] |Send apparent successful bidder announcement letter |

| |Send Award Announcement letters to all bidders |

| |Email UM a brief award announcement for Bi-Weekly Broadcast |

| |Provided Debriefing to: _Safety Supply INC requested a debrief. Richard Worthy and Corinna Cooper provided Lauren |

| |Moczygemba from Safety Supply a debrief on February 22, 2016 at 11 am. |

|Contract | Model Contract updated to reflect Bid Amendment language |

|PCMS | Populate PCMS Info Tab |

| |Complete PCMS Expanded Description Tab |

| |Add Web remark in the PCMS Remarks Tab announcing the award of the contract |

| |Add at least 5-FAQ remarks in the PCMS Remarks Tab |

| |Complete PCMS Internet Tab to include relevant search terms |

| |Include relevant search terms in the PCMS Internet Tab |

| |Complete PCMS Commodities Tab |

| |Complete PCMS Vendors Tab |

| |Complete PCMS Customer Tab |

| |Complete PCMS Fees Tab |

|Post Contract to CPRM Website |Copy the following files into the G:\Shared Info\INTERNET folder: |

| |Copy Contract file 06715c.doc or pdf) |

|Link to: Current Contract Portal Training |Copy the price sheet 06715p.doc or xls or pdf) |

| |Copy the specification 06715s.doc or xls, or pdf) if applicable |

| |Copy the bid tab 06715t.doc or xls or pdf) |

| |Copy the bid document 06715b.doc or xls, or pdf ) |

| |Copy the bid Amendment 06715a.doc or pdf ) |

| |Frequently Asked Questions (FAQ) document (#####f.doc or xls or pdf) |

| |Copy the award memo to file & checklist document (#####m. doc or xls or pdf) |

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