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EndNote for Law: referencING using AGLC (UTS)UTS: LiBRARYNB: Students on campus will need to download the Reference Types Table. Off campus students will need to download EndNote, AGLC (UTS) and the Reference Types Table. See the Law Study Guide – EndNote: Install for instructions and links. You must have EndNote X7 or a later version to use some features described below.EndNote LibraryEndNote stores citations in a library which can be saved to your computer or memory stick.Creating a New LibraryTo create an EndNote Library:Select File, New in the EndNote menu.Name and save your library (if you want to use several computers, save the library to a USB or portable drive).It is best to use only one library. If you have many references, you can use Groups to group them together into common themes.Creating a New ReferenceThere are 3 options for creating a new reference:The New Reference icon on the EndNote tool barControl + N (on a Mac, Command + N)References, New Reference in the EndNote menu.Reference StyleEndNote provides access to many citation styles, but does not automatically have the AGLC (UTS) style. You must download this from the library website downloading, follow instructions on that page to select it within EndNote.To use the style properly, you must also download the legal reference types table from the same library web page.Reference TypesOnce you’ve done this, the AGLC (UTS) style allows you to select legal reference types from the drop down menu in your new reference.Eg case, statute, legal encyclopaedia, journal, etc. Fields in EndNoteOnce you’ve selected the reference type for a new reference, this dictates which fields you must put information into to create the EndNote reference (see examples below).A detailed list of reference types and fields can be found at:: Imbree v McNeilly (2008) 236 CLR 510 Statute: Crimes Act 1900 (NSW)TIPSTips for inserting data into EndNote fieldsPersonal Author NamesEnter authors as Surname, First namesEach author should be on a separate line in the Author field.Enter all authors – if required, the style will take care of abbreviating long lists of authors.Corporate Author NamesEnter the full name followed by a comma, eg Department of Justice,Journal TitlesJournal titles should be entered in full.JudgesJudges and their titles should all be listed on one line exactly as you want them to appear, eg Gleeson CJ, Gummow and Hayne JJPunctuationIn most cases you do not need to use punctuation such as brackets, italics, commas etc as EndNote formats this for you. Exceptions apply when inserting paragraph numbers and for some pinpoints (see below).RegulationsUse the Statute reference type.Statutes‘Regnal years and Monarch’ is an optional field if required.United NationsDocumentFor UN documents type the Resolution Number in full (eg GA Res 34/40); type the subdivision in full (eg 2110th mtg).URLsURLs should be entered into the URL field without brackets. When you have a URL you must also enter the Access Date (ie the full date when you viewed the website).YearsEnter years without brackets, into the appropriate Year field. EndNote will automatically apply the appropriate round or square brackets.NumeralsOrdinal numerals (eg 2nd, 256th) should have the ordinal part in superscript as shown. EndNote allows you to set text to superscript when editing a reference.WORDEndNote and WordEndNote Tab/ ToolbarWhen EndNote is installed, Word will display an EndNote Tab (Windows) or Toolbar (Mac). This allows your Word document to interact with EndNote.Style SelectionMake sure the style selection on the Word tab/ toolbar is AGLC (UTS): Inserting footnotesAGLC referencing uses footnotes. To create a footnote in Word:Go to the References Tab on the Word toolbar (on a Mac, use the Insert dropdown to do this).Place the cursor in the document at the point where the footnote is to be inserted (ie just after one of the words in your text).Select Insert Footnote. A footnote number will now appear at the cursor in the document, and the footnote itself will appear at the bottom of the page.Selecting an EndNote CitationOnce a footnote is inserted you need to select a citation from EndNote to insert into the footnote.Go to the EndNote Toolbar in Word (the Mac toolbar looks slightly different)Select Go to EndNote.In EndNote select/highlight the citation you want to insert into the footnote.Toggle back to Word using the Return to Word Processor icon on the EndNote Library toolbar.Place your cursor in the footnote where you want to insert the citation.Using the EndNote tab/ toolbar, select Insert Citation, Insert Selected Citation.As you insert citations into Word, a reference list starts to be generated at the end of your document. More on this later! Adding a pinpoint reference to your citationOften citations need to refer to a specific page reference, section of legislation or paragraph: this is called a pinpoint. Pinpoints do NOT appear in your reference list, only in footnotes. To insert a Pinpoint into your citation:In a footnote, select/highlight the citation you wish to edit.Select Edit & Manage Citations in Word’s EndNote Tab/ Toolbar.Type the pinpoint number(s) into the Pages box in the Edit Citation windowIf the pinpoint is to paragraphs, enclose the paragraph number(s) in square brackets, eg [15] or [15-16]If the pinpoint is to a section of legislation, type s (or ss) before the section number(s), eg s 45A or ss 45-47Click on OK; the pinpoint will now appear in the footnote.Editing the EndNote ReferenceIf a citation needs to be corrected or changed (eg to correct a spelling mistake or other error), the change must be made in the EndNote Library, NOT in your Word document.Select Edit Library References on the EndNote Tab /Toolbar in Word.Make your corrections in the EndNote record.Toggle back to Word using the Return to Word processor icon.Select Update Citations and Bibliography on the EndNote Tab /Toolbar.This synchronises your Word document with changes/corrections made in EndNote.Deleting a Citation in a footnoteHighlight the citation that you wish to remove from your footnote.Select Edit & Manage Citations in your EndNote Tab /Toolbar in Word. The citation you have highlighted will appear in the edit citation menu.Select the Remove citation option under the Edit Reference dropdown menu, then click OK.Forgot to add a footnote?If you need to edit your document and add extra footnotes, EndNote will automatically renumber your footnotes as you insert the new ones. Any citations inserted into the new footnotes will automatically be added into the reference list. See the Above n section below for information about how these cross-references are renumbered to match renumbered footnotes.Categorising the Reference ListAGLC reference lists are categorised under the headings Articles/Books, Cases, Legislation, Treaties and Other. Once you have added all the references to your bibliography follow these steps to categorise your bibliography:In the EndNote tab/ toolbar of your Word document select Categorize References.Select Configure Categories.Click on the plus sign next to Category Headings to create a new heading. In turn, create headings for Articles/Books/Reports, Cases, Legislation, Treaties, and Other.Select All References in Bibliography. You’ll then see a list of all the references contained in the document.Drag each reference onto the relevant category heading. It’s fine if some headings don’t have any references.Select OK when finished.You’ll see that your Bibliography is now arranged under the category headings. Categories containing no references do not appear.Any references that have not been dragged onto a category will appear in a category called Uncategorized References. You’ll need to return to Configure Categories and drag them into their appropriate category. When you do this, the uncategorized category disappears.Repeated citations in consecutive footnotes: IbidIf you use EndNote to insert the same citation into consecutive footnotes, EndNote will replace the citation with ‘Ibid’. You can use EndNote to add a pinpoint to an Ibid in the same way as to a regular citation.Repeated citations that are not consecutive: above nNon-consecutive repeated citation sometimes require an “above n” reference. Rules can be found in sections 1.4.2 & 6.16 of the AGLC. To do this, we insert the reference using EndNote and then use the Cross Reference feature in Word’s References tab (on a Mac this is under the Insert dropdown):Insert the footnote as usual, using Word.Insert the reference into the footnote using EndNote as usual. If the reference was already cited in an earlier non-consecutive footnote, you’ll notice it appears in “short format”: usually author surnames only, sometimes a title as well. EndNote also adds the “above n” text.Note: older versions of the AGLC (UTS) style do not display the short format. If you do not see the short format when you think you should (ie for books and journal articles), or if you are not sure, just go to the Law Study Guide: EndNote Install and download the AGLC (UTS) style again. You should be able to replace your old version of the style with the new one. If using the older version, you must type the author surnames and the “above n” text manually instead of inserting the reference using EndNote. Then continue as below.To add the number after “above n”: in Word’s References tab (on a Mac, use the Insert menu) click on Cross Reference.Use the drop downs to set Reference Type to Footnote. You’ll then see a list of all the footnotes in your document. Remove ticks from all boxes.From the list of footnotes, select the footnote that you want to refer to. Then click Insert and Close. You’ll see the number appear after your “above n ”, eg Seddon and Ellinghaus, above n 22Finally, type a full stop.To add a pinpoint to an above n reference, type a comma instead of the full stop directly after the number, then the pinpoint, then a full stop, eg above n 5, 67. Or above n 18, [90].If you want something more complex eg above nn 44-45, you will have to type all this in manually into the footnote. You may need to manually renumber the cross referenced number (44-45 in the example) later.Note that certain reference types such as cases and legislation do not use above n and appear in full in subsequent references. EndNote knows about this and will insert them in full.Changing the numbering of the cross referenced footnotesIf you insert other footnotes, Word will automatically renumber your footnotes. But the numbers in the “above n” cross references do not immediately change to take account of this renumbering. However, correction is easy. Either:Correct them one at a time by clicking in turn on the numbers in each “Above n” (the number will go grey) and hit the F9 key (on a Mac, use Control + click, then Update Field).Correct them all at once by clicking onto any text in any footnote, press Control + A (Command + A on a Mac) to highlight all text in all footnotes (all the cross referenced numbers show in dark grey) and then hit the F9 key (again, use Control + click, then Update Field on a Mac).You’ll see all the cross-reference numbers change, where necessary. This process can be done at any time, and as often as you wish. ................
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