S U M M A R Y – REVISED



S U M M A R Y – DRAFT

Present: Paul Fernandez, Bonnie Frunz, Guy Hamilton, Jim Hills, Barbara Kristek, Lee Lambert, Victoria Lauber, Ken Lawson, Gary Parks, Gwen Whiteford

Not in Attendance: Marianne Baker, Jessica Gonzalez, Mariko Kakiuchi, Tasleem Qaasim, Stephen Smith, Holly Woodmansee

Co-Chairs: Jim Hills and Victoria Lauber

(July 20, 2010 Meeting: Facilitated by Victoria Lauber)

Recorder: Lori Yonemitsu

STANDING ITEMS

1. REVIEW MEETING SUMMARY – JUNE 1, 2010

Correction made to Comments from members of the Council section. (Page 2 of 5, bullet #3)

By a thumbs-up consensus, the Council approved the June 1, 2010 Summary as amended.

2. CHANGES TO THE JULY 20, 2010 COUNCIL AGENDA

ADD (Agenda item #9A): Suspending Quorum

By a thumbs-up consensus, the Council approved the July 20, 2010 Meeting Agenda as amended.

3. OPEN COMMENT PERIOD

Two very large events were held on campus on Saturday, July 17—Solar Fest, and the 19th Annual Volkswagen Show. Jim noted that with “crowd estimates” of between 5,000 – 7,000, there were questions as to whether the campus would be able to handle the volume. Both events went very well with many taking advantage of shuttle service provided. Based on feedback from the organizers of the events, traffic and gate flow were the areas identified in need of improvement.

NEW BUSINESS

4. REFUND PROCEDURES

Vice President for Student Success Tonya Drake distributed and provided an overview of the following documents:

• Interoffice Memorandum (Modification of Refund Procedure) dated June 3, 2010

• Policy 3620 (Refund of Tuition and Fees) Draft

• Policy 3620 (Refund of Tuition and Fees) Procedural Guidelines Draft

Tonya stated, “The current procedure places a hardship on our students who wish to withdraw for a variety of reasons” and noted that she was bringing information to the Council on the recommendation she has put forth to the SET (Senior Executive Team) to make modifications to the College’s current Refund Procedure. Such modifications would result in changes to the Procedural Guidelines in Policy 3620 (Refund of Tuition and Fees).

In response to questions from members of the Council, Tonya confirmed that:

• The modification to the Refund Procedure would be consistent with colleges in the area.

• The procedure includes non-credit classes (including those taken for audit)

5. OPENING WEEK

Jim and Vice President for Student Success Tonya Drake provided an overview of the draft for Opening Week 2010. According to Tonya, the planning group organized the week’s activities based on three tracks – Wellness, Learning and Engagement.

Jim and Tonya shared that plans include:

• Renaming the All Campus Meeting on Opening Day to Fall Convocation

• A keynote by Gillies Malnarich of The Washington Center – The Evergreen State College

• A presentation by the Strategic Planning/Budget Committee during the All Campus Lunch

While the Fall Convocation this year will include the same recognitions (service awards, Classified and Faculty awards), Jim stated that there is discussion about eventually recognizing “the year’s accomplishments (like service awards) at the end of the academic year—during a Spring Convocation in May, for example.”

Based on questions from several members of the Council, Jim noted that a Spring Convocation would not replace the May All Campus Meetings where information on the budget is often the primary or sole topic. In addition, based on the Council’s discussion, he added that, “From what I am hearing, the concern about a Spring Convocation revolves around scheduling and that picking a date and time well in advance is critical.”

6. PRESIDENT’S GOALS

Lee will be presenting his goals for 2010 – 2011 to the Board at the Board’s Retreat in August. Goals will focus on Enrollment; the Budget; Accreditation; Policy Governance; the Five Star Consortium.

7. FIVE STAR CONSORTIUM

Lee mentioned that he has asked the Vice Presidents to work with unions to determine the scope of work related to the principles of the Five Star Consortium. He noted that the Pierce District has an Oversight Committee tied to collaboration amongst colleges in the district and that he would like to encourage a similar model within the Five Star Consortium.

8. BUDGET UPDATE

Vice President for Administrative Services Daryl Campbell joined Lee in providing an overview with the latest information from the state and its implications for the College:

• The June 2010 forecast was dire with the actual revenue collection, 7.7% lower than anticipated.

• It looks like the College will have another cut for FY 2010 – 2011.

• The College is looking at the very least, a 4% cut. (4% of the College’s state allocation is approximately $800,000 - $1 million.)

• Hearing “Cannot rely on Washington to bail us out.”

Lee expressed that he thinks that the College will have to act sooner than later in regard to reductions for FY 2010 – 2011, resulting in little to no time for consultation with the campus community. This is a dilemma.

9. END-OF-YEAR COMMITTEE REPORTS (2009 – 2010)

Defer to next meeting.

9A. SUSPENING QUORUM

Victoria spoke about the challenges in not having representation from the Student Constituency during Council meetings and asked that the Council consider, per College Council Procedural Guidelines, suspending its quorum provision for the next meeting (scheduled for August 10, 2010).

By a thumbs-up consensus, the Council agreed to suspend its quorum provision for the next Council meeting.

NEXT MEETING

Tuesday, August 10, 2010; 2:00 – 4:30 PM; Board Room

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