U.S. DEPARTMENT OF EDUCATION Office of Indian …

U.S. DEPARTMENT OF EDUCATION

Formula Grant EASIE FAQs Part I

U.S. DEPARTMENT OF EDUCATION Office of Indian Education (OIE)

Indian Education Formula Grant Program

Formula Grant Electronic Application System for Indian Education

Frequently Asked Questions (FAQs) Part I

Formula Grant EASIE Version 13.0

U.S. DEPARTMENT OF EDUCATION

Formula Grant EASIE FAQs

TABLE OF CONTENTS FOR PART I

1.0 EASIE Support and Resources.................................................................................... 1 2.0 EASIE Part I: General Information ............................................................................ 3 3.0 EASIE Part I: Application Duration ........................................................................... 5 4.0 EASIE Part I: Application Type.................................................................................. 8 5.0 EASIE Part I: LEA..................................................................................................... 8 6.0 EASIE Part I: LEAs\Tribe\IO\ICBO in Consortium ................................................... 9 7.0 EASIE Part I: Bureau-funded schools ....................................................................... 11 8.0 EASIE Part I: Tribes ................................................................................................ 12 9.0 EASIE Part I: Indian Organization (IO) ................................................................... 13 10.0 EASIE Part I: Indian Community-Based Organization (ICBO) ............................... 14 11.0 EASIE Part I: Student Count Information .............................................................. 15 12.0 Indian Student Eligibility ........................................................................................ 17 13.0 EASIE Part I: Supplemental Documentation ........................................................... 21 14.0 EASIE Part I: Certification ..................................................................................... 22 15.0 EASIE Part I: Data Quality Check .......................................................................... 23 16.0 EASIE Part I: General Application Questions ......................................................... 24 17.0 EASIE Part II: Preparations ................................................................................... 25 18.0 EASIE Recommended Links ................................................................................... 28 19.0 Tip Sheet ................................................................................................. 29

January 24, 2019

36525.3

Page ii

U.S. DEPARTMENT OF EDUCATION

Formula Grant EASIE FAQs

SECTIONS AND QUESTIONS FOR PART I

1.0 EASIE Support and Resources.................................................................................... 1

1.1 Who do I contact when I need technical assistance with my Indian Education Formula Grant application?.......................................................................................................................................... 1

1.2 How do I contact the Office of Indian Education (OIE)? ...................................................................... 1 1.3 What is the website for the application? ............................................................................................... 1 1.4 How do I register for the Indian Education Formula Grant?................................................................ 1 1.5 What website can assist applicants through the application process?.................................................... 1 1.6 What information is in the Getting Started Technical Guide? .............................................................. 2 1.7 What resources can be found by clicking on the Getting Started button located on the EDFacts

System Website? .................................................................................................................................. 2 1.8 What is the supported and recommended browser for the EASIE? ...................................................... 2 1.9 Who, in my applying entity, should be assigned to each user role?........................................................ 2 1.10 May an entity that has a contract with the entity be the administrator for this program? ..................... 3 1.11 Where can I get information on Title VI legislation and on Indian Education in general?..................... 3 1.12 What is the Notice Inviting Applications (NIA)? ..................................................................................... 3 1.13 What is needed to do business with the Department of Education? ......................................................... 3

2.0 EASIE Part I: General Information ............................................................................ 3

2.1 What is the general content of Part I of the application for funds under the Title VI Indian Education Formula Grant Program? .................................................................................................................... 3

2.2 What information is required in Part I of EASIE? ............................................................................... 3 2.3 What types of entities are eligible to submit an application for an Indian Education Formula Grant? ...... 4 2.4 What is the definition of an LEA?............................................................................................................. 4 2.5 What is the definition of Bureau-funded school?....................................................................................... 5 2.6 What is the definition of ICBO?................................................................................................................ 5 2.7 What is the definition of a consortium?..................................................................................................... 5

3.0 EASIE Part I: Application Duration ........................................................................... 5

3.1 What is a multi-year application? ............................................................................................................. 5 3.2 What are the benefits to choosing a multi-year application? ..................................................................... 5 3.3 What would we need to complete the following year if we choose a multi-year application? ...................... 5 3.4 What should we keep in mind when choosing a multi-year application? ................................................... 6 3.5 When can we change the duration of an application?................................................................................ 6 3.6 Will the budget allocation amount change every year?.............................................................................. 6 3.7 If I selected a multi-year application last year (year 1 of 4), what are my choices for an application this

year? .................................................................................................................................................... 6 3.8 Can the duration of an application be one year? ....................................................................................... 6 3.9 Instructions for Multi-Year Applications................................................................................................... 7

4.0 EASIE Part I: Application Type.................................................................................. 8

4.1 What are the selection options for applicant eligibility types? ................................................................... 8 4.2 Why is it important to correctly identify my application eligibility type? ................................................... 8

January 24, 2019

36525.3

Page iii

U.S. DEPARTMENT OF EDUCATION

Formula Grant EASIE FAQs

5.0 EASIE Part I: LEA..................................................................................................... 8

5.1 May an individual public school apply for a Title VI grant? ..................................................................... 8 5.2 What is the eligibility requirement for an LEA to apply?.......................................................................... 9 5.3 In my state, it is common to have an elementary LEA and a high school LEA that serve the same

neighborhood but are separate entities; the two LEAs work together extensively. Should we submit a single application or two separate applications? ................................................................................... 9 5.4 May a charter school apply for a Title VI grant? ...................................................................................... 9 5.5 May a private school apply for a Title VI grant?....................................................................................... 9

6.0 EASIE Part I: LEAs\Tribe\IO\ICBO in Consortium ................................................... 9

6.1 Which entities can form a consortium? ..................................................................................................... 9 6.2 What are the requirements for a consortium applicant? ........................................................................... 9 6.3 Who is the lead applicant in a consortium? ............................................................................................. 10 6.4 What are the responsibilities of the lead applicant in a consortium? ....................................................... 10 6.5 What happens if the lead applicant in a consortium changes from year to year? ..................................... 11 6.6 What happens if a LEA participant changes from year to year? ............................................................. 11 6.7 When is the consortium agreement uploaded? ........................................................................................ 11 6.8 Does a consortium agreement need to be completed every year? ............................................................ 11 6.9 What if we are unable to obtain a consortium agreement form from one of the partner LEAs by the Part

I deadline? ......................................................................................................................................... 11

7.0 EASIE Part I: Bureau-funded schools ....................................................................... 11

7.1 What are the types of Bureau of Indian Education (BIE) schools? .......................................................... 11 7.2 Why should a BIE school NOT apply as an LEA?................................................................................... 12 7.3 How should Bureau-funded schools indicate their applicant type in EASIE? .......................................... 12 7.4 What method do Bureau-funded schools use to count their Indian students? .......................................... 12

8.0 EASIE Part I: Tribes ................................................................................................ 12

8.1 Under what conditions are Indian Tribes eligible for the Indian Education Formula Grant Program? ... 12 8.2 How does an Indian Tribe prove eligibility for this program? ................................................................. 13 8.3 May a Tribe apply in lieu of more than one LEA? .................................................................................. 13 8.4 What must a Tribe be aware of when applying in lieu of an LEA? .......................................................... 13

9.0 EASIE Part I: Indian Organization (IO) ................................................................... 13

9.1 Under what conditions are IOs eligible for the Indian Education Formula Grant Program?................... 13 9.2 How does an IO prove eligibility for this program? ................................................................................ 14 9.3 May an IO apply in lieu of more than one LEA?..................................................................................... 14 9.4 What should an IO be aware of when applying in lieu of an LEA?.......................................................... 14

10.0 EASIE Part I: Indian Community-Based Organization (ICBO) ............................... 14

10.1 Under what conditions are ICBOs eligible for the Indian Education Formula Grant Program? ............ 14 10.2 How does an ICBO prove eligibility for this program?.......................................................................... 15 10.3 May an ICBO apply in lieu of more than one LEA? .............................................................................. 15 10.4 What should an ICBO be aware of when applying in lieu of an LEA?................................................... 15

January 24, 2019

36525.3

Page iv

U.S. DEPARTMENT OF EDUCATION

Formula Grant EASIE FAQs

11.0 EASIE Part I: Student Count Information .............................................................. 15

11.1 What is the minimum number of Indian children the applicant entity must have enrolled to be eligible for this program? ............................................................................................................................... 15

11.2 What is the count period? ..................................................................................................................... 16 11.3 How often is the Indian student count conducted? ................................................................................ 16 11.4 Who establishes the Indian student count period?................................................................................. 16 11.5 When can an applicant conduct a student count for SY 2019-20?.......................................................... 16 11.6 What do I need to do before submitting a valid Indian student count? .................................................. 16 11.7 Is the Indian student count that I enter in EASIE Part I an actual count or an estimate of the number

that will be enrolled in the LEA? ........................................................................................................ 16 11.8 What date can BIE-funded schools use for their Indian student count period?...................................... 16 11.9 Can I increase or decrease my Indian student count after it has been certified and Part I is still open? . 17 11.10 May I increase my Indian student count after Part I closes?................................................................ 17 11.11 May I decrease my Indian student count after Part I closes? ............................................................... 17

12.0 Indian Student Eligibility ........................................................................................ 17

12.1 Who is eligible for the Indian Education Formula grant program to LEAs? ......................................... 17 12.2 What is an ED 506 Indian Student Eligibility Certificate Form? ........................................................... 17 12.3 Do applicants need to have all ED 506 forms collected before applying for the grant?........................... 18 12.4 Is the ED 506 Form the only way to document eligibility for the Indian Education Formula grant

program? ........................................................................................................................................... 18 12.5 How do I ensure consistency in reviewing ED 506 Forms? .................................................................... 18 12.6 What information is required for the ED 506 Forms? ........................................................................... 18 12.7 If the student's tribal membership enrollment number is not readily available, what other document(s)

is accepted? ........................................................................................................................................ 19 12.8 May preschool/pre-kindergarten Indian children be included in the Indian student count total to

generate funds for this program? ....................................................................................................... 19 12.9 Who is considered an eligible Indian student for the Formula grants to LEAs?..................................... 19 12.10 Are Native Hawaiians eligible students for the formula grants to LEAs?............................................. 20 12.11 Can Indian Students with tribal memberships with Canadian tribes be included in the Student

Count? ............................................................................................................................................... 20 12.13 What are the categories of Tribes or bands of Indians to which a child could claim membership?....... 20 12.14 How do I assign my student count by category? How do I know the number of students in each

category?............................................................................................................................................ 20 12.15 What documentation is needed to substantiate the applicants' count of Indian children to generate

funds for this program? ..................................................................................................................... 20 12.16 For a Tribe or IO applying in lieu of an LEA, which Indian children may be counted to generate

funds for this program? ..................................................................................................................... 21

13.0 EASIE Part I: Supplemental Documentation ........................................................... 21

13.1 What supplemental documents are required for Part I?........................................................................ 21 13.2 What supplemental documents are required for Tribes, IOs and ICBOs? ............................................. 22 13.3 What supplemental documents are required for the lead applicant of a consortium? ............................ 22

January 24, 2019

36525.3

Page v

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download