Education Sector Occupational Environment, Health & Safety ...
Education Sector Environment, Occupational Health & Safety Management System General Framework
Version 2.0 / January 2020
Environment, Health & Safety Directorate Inspection Sector
Copyright ? 2020 MOE. All rights reserved
Education Sector Environment, Occupational Health & Safety Management System General Framework
(EDS EHSMS GF)
The United Arab Emirates has succeeded in establishing its position on the map of global competitiveness, as an environment embracing advanced technology and world-class infrastructure. This must go alongside a qualitative change in achieving sustainability and requirements of occupational health and safety in the educational sector and enabling the state to achieve its development goals.
In line with the Ministry of Education`s strategic direction for achieving safe, supportive and stimulating learning environments for learning, innovation, integration between laws and approved legislations adopted in country in the field of environment, occupational health and safety and work systems in place in educational institutions.
The issuance of the general framework for the Directorate of environment occupational health and safety system in the education sector came to ensure compliance of all educational institutions in the state with the requirements of environment and occupational health and safety. This framework would also support the Ministry's efforts in disseminating environmental and health concepts, building institutional capacities in the educational field and developing unified, integrated standards and procedures that guarantee implementation of all educational activities in a safe and sustainable manner. We hope that this framework will achieve its desired goals in laying solid foundations for achieving sustainable development and for preserving the gains and achievements of this country and ensuring the health, security and safety of all elements of the educational system.
Eng. Abdul Rahman Al Hammadi MOE Undersecretary for Inspection and Support Services
The establishment of the Inspection Sector in the Ministry of Education came with the aim of providing a regulatory and inspection environment for the educational system in the country. Since its establishment the sector has worked on developing and implementing a set of standards and tools for inspecting the educational institutions in order to ensure their compliance with the policies, regulations and systems set by the ministry. This is to ensure environmental sustainability and to achieve health and safety requirements in the educational field and provide inspection indicators that enable decision-makers to extrapolate and track the development of performance in these areas.
In light of the Inspection Sector's commitment to achieve a sustainable healthy environment in the educational sector, in accordance with international best practice standards that achieve the ambitious vision of the United Arab Emirates and keep abreast of all developments related to occupational safety and health. The issuance of the general framework for the Directorate of environment, health and safety system in the education sector came to support the Ministry's efforts in enhancing awareness of the educational field of environmental, health and safety standards and translating them into daily practices in all educational institutions of various forms and levels and working to provide a safe, healthy and sustainable work environment.
This framework that we offer today provides the minimum standards and procedures that must be adhered to by all educational institutions in the country to achieve the requirements and standards of environment and occupational health and safety. We hope that this framework will provide the desired added value to all those involved in educational affairs and that it will help them improve the educational system and sustainability within modern and unique standards.
Khulood Saqer Al Qassimi Assistant Undersecretary of Inspection Sector
Contents
Introduction8
Background8
Purpose8
Scope of Work
9
Managing Framework Document
10
References11
Standard 1: Leadership12
Top Management Commitment
12
Education Sector Environment, Occupational Health & Safety General Policy
12
Vision and Mission
13
Regulatory Compliance
13
Standard 2: Planning15
Legal Compliance
15
Risk Management
15
Contractors Management
16
Performance Management
19
Change Management
19
Innovation Management
20
Standard 3: Support22
Human Resources
22
Competency and Training
24
Communication and Consultation
26
Documents Management
27
Standard 4: Operations28
Operations Management
28
Emergency Management
28
Standard 5: Monitoring and Performance Evaluation30
Monitoring30
Incidents Notification, Investigation and Reporting
30
Corrective and Preventive Actions
32
Management Review and Continual Improvement
32
Environment, Occupational Health & Safety Risks & Threats Assessment Guideline for Educational Institutions 35
1.0. Risk & Threats Assessment Process36
Risk & Threats Assessment Process Steps
36
Severity & Likelihood Assessment Indicators
37
Hierarchy of Risk and Threats Management
38
Risk and Threats Rating Matrix and Required Actions
38
Environment, Occupational Health & Safety Risks Management Guideline for Educational Institutions
37
1.0. Introduction41
2.0. Main Common Occupational Risks at Workplace42
Common environmental factors and its impacts in the workplace
43
Common occupational health risks and its consequences in the workplace
43
Common occupational safety risks and its consequences in the workplace
44
3.0. Risk Management Programs & Procedures45
General Requirements
45
Risk Management Program for Mental Health
45
Risk Management Program for Natural Resources & Environmental Sustainability
46
Risk Management Program for Wastes
47
Risk Management Program for Indoor Air Quality
47
Risk Management Program for Noise
48
Risk Management Program for Internal Lighting
49
Risk Management Program for Open & External Locations and Workplaces
49
Risk Management Program for Buildings, Facilities and Equipment
49
Risk Management Program for Electricity & Electricity Rooms
51
Risk Management Program for Fire
52
Risk Management Program for Vehicles / Buses Driving
52
Risk Management Program for Reception Area & Administration Offices
54
Risk Management Program for Classrooms / Learning & Activities Rooms
54
Risk Management Program for Activity Classrooms (Painting & Music)
55
Risk Management Program for Learning Resources Centers (Libraries)
55
Risk Management Program for Auditoriums
56
Risk Management Program for Scientific Laboratories
56
Risk Management Program for Internal & External Playgrounds
58
Risk Management Program for Gymnasiums
59
Risk Management Program for Swimming Pools
59
Risk Management Program for Clinics
60
Risk Management Program for Canteens & Cafeterias / Eating Rooms
61
Risk Management Program for Sleeping Rooms
62
Risk Management Program for Storage Rooms
62
Risk Management Program for IT Server Rooms
63
Risk Management Program for Computer Laboratories
63
Risk Management Program for Toilets
63
Risk Management Program for Vehicles & Buses Parking Areas
64
Emergency Management Manual for Educational Institutions 67
1.0. Introduction68
2.0. Scope, Responsibilities and Roles69
Common Emergency, Crisis and Disaster Situations
69
Responsibilities and Roles based on Incident Levels
69
Contact and Communication Mechanisms based on Incident Levels
71
Responsibilities and roles of Institutions Emergency, Crisis & Disaster Management Teams
71
3.0. Stages of Emergency, Crisis & Disaster Management Operations74
4.0. Emergency Response Procedures77
Deaths, severe injuries, critical and life-threatening health and medical conditions
77
Fires and Explosions
77
Leakage/spill/emission of toxic chemicals/hazardous gases
78
Earthquakes79
Landslide80
Lightning, Floods, Storms, Hurricanes and Fog
80
Elevators Malfunction
81
Spread of infections and epidemics along with triggering state of emergency on the national and global levels
81
Building Collapse
81
Verbal and Written Threats
82
Environment, Health & Safety Requirements for Contractors & Services Providers85
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