UCUAADA - University of Cincinnati



UCUAADA

Meeting Minutes

Monday, October 23, 2006

Officers: Sherry Spokas, Convener

Amanda Jones, Secretary

Anne Hoehn, Program Chair

Lisa Violand, Member at Large

Denise Gabrelski, Web Master

Aaron Price, Awards & Recognition Chair

Next meeting: Monday, November 13, 2006, 12:00pm-1:30pm, 400B TUC

I. Announcements

A. The Executive Board is looking for topic suggestions to be covered in future UCUAADA meetings. If you have a suggestion please forward to Amanda Jones, UCUAADA Secretary. Suggestions turned in at the meeting:

1. I really liked the “majors update” meeting we had in Spring 2005—could we do that again? Very valuable!

2. Transfer/Transition Students

3. Evening Students

4. College advising best practices “How do they do advising in…?”

5. Using instant messaging and email

6. UCUAADA bake-off

7. Pot-luck

8. How to promote advising “To a New Level” at UC

9. Emotional Intelligence

10. Admissions processing (what’s new? how does it work?)

11. Current and future changes in Human Resources/Employees university wide

12. Transitioning between UC colleges (deadlines, requirements, etc.)

13. Connections with the Career Development Center

B. The next UCUAADA meeting will be held on Monday, November 13. The December meeting will be the annual Holiday Luncheon which has been tentatively scheduled for December 11. More details will follow in the November meeting.

C. The dates for future UCUAADA meetings are as follows:

January 8

February 12

March 12

April 9

May 14

D. President Zimpher was unable to attend the meeting due to a family emergency, but we will attempt to reschedule for a future meeting.

II. Presentations

A. Exemplary Practice Nominations, Ned Donnelly

NACADA has called for submissions/nominations for a Monograph series that will highlight best practices in working with specialized student populations. Multiple submissions from a single institution are welcome and the deadline for submissions is October 30.

B. Advisor Toolbox Meeting, Ned Donnelly

An Advisor Toolbox Meeting was held in 400B TUC following UCUAADA on October 23. Thought in the development stages, 10 UniverSIS functions have been identified for transition to a web-based environment. Both Faculty and professional advisors are invited to join the conversation.

C. NACADA Conference Experience, Tara Stopfel

The Center for Exploratory Studies presented on “Comprehensive Exploratory Advising to Increase Student Satisfaction”. Student using CES over the last two years were retained at 84% compared to 70% in the college of Arts & Sciences. Quality of instruction and academic advising top student concerns as CES rates a 91% approval in overall student satisfaction last year. National trends in student advising include a push toward requiring major declaration either during or just after year one, which has been reinforced with state legislation. Of the 33,000 students at UC there were 20,000 changes in academic area processed, bearing in mind that several of these changes will have been Pre-Nursing to Nursing and other similar programmatic progressions. As of 06S there were 75 undeclared or exploratory Juniors at UC and 65 Seniors. At 90 credit hours students are blocked from registration if they are still undeclared or exploratory and must meet with a CES advisor to have the block lifted. Tara encouraged UCUAADA members to start thinking now about programs for presentation at next year’s Baltimore conference. Attendance at this year’s conference was between 2,000 and 3,000 with over 200 sessions to choose from.

III. College Updates & Considerations

A. Wendy Lambing

Degree Progress Audits are leaving the Registrar’s office and moving to Linda Arnest in the Office of Admissions. Student Records will now begin investigating document imaging in an effort to reduce paper clutter. The project will be done with an Enrollment Management focus and is still in the very early planning stages.

B. Gail Fredensborg

First Year students must be approved by an advisor for registration in the Student Term screen on UniverSIS before they can register for classes in those colleges with mandatory first-year advising. If a student attempts to register without this approval they will receive a message on OneStop referring them to their college office.

C. Gail Stocker

Students needing to schedule appointments for the Math and Foreign Language Placement tests should call Virginia Barnett after 1:00pm at 556-9791. A maximum of four students can be scheduled at any one time.

D. Ned Donnelly

UC has a license to use the ACT AIM database which provides users with some of the statistical data provided by students when taking their ACT. Additionally, “AdvisorTrac” has not been forgotten and a team is looking into ways in which the online advising appointment scheduling can be interfaced with Outlook.

E. Jean Gary

CECH Student Services department has moved to Edwards I and the rest of the college is scheduled to move by late December. Only the Criminal Justice and Health Promotions departments will remain in Dyer Hall. The Teacher’s College renovation project is expected to last four years.

F. Mike Rosenberg

CAHS is tweaking several of their curricula. Students interested in CAHS program can request an advising appointment via the web. Additionally, the Assistant Director position in CAHS has been posted and is moving forward.

G. Kim McGinnis-Hemphill

Students interested in the College of Business should meet with Kim McGinnis-Hemphill or Allison Harmon to discuss the curriculum. The Business minor has been reinstated and any interested students should contact Yogi Snow.

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