Policies & Procedures Status Record



Administrative Policies & Procedures Status Record

March 2022

Accounting & Fiscal Services

Responsible Administrator: Controller & Assistant Vice Chancellor Lori Husein

| | |Last revised or | |

|Section |Title |reviewed |Notes |

|700-05 |UCI Employee Emergency Loan Program - Procedure |2012 |Rescinded 2016 |

|700-13 |Guidelines for Reimbursement of Gift Purchases |2015 | |

|700-40 |Policy on Credit and Debit Card Acceptance and Security |2021 |Revised on 2021 as 704-14; |

| | | |moved under the Financial |

| | | |Services; no other changes |

|701 |Accounting Office |2005 | |

|701-01 |Guide to Reading General Ledger Account Codes |2005 | |

|701-03 |Payments to Research Participants (Human Subjects) |2018 | |

|701-04 |Guidelines for Fiscal Closing of University Accounts |2004 | |

|701-06 |Processing and Distribution of Checks |1999 | |

|701-07 |Collection of Accounts Receivable - Procedure |2021 |Removed from the website. |

| | | |Rescinded/Suspended per Grace’s|

| | | |email on 9/16/21 (Look at Clean|

| | | |LAW document sent by Leslie |

| | | |Wolbers) |

|701-08 |Procedures for Control of Expenditure and Income Funds |2003 | |

|701-10 |Federal Funds Administrative Procedures |2005 | |

|701-11 |Procedure for Establishing or Changing Accounts and Funds |2006 | |

|701-12 |Guidelines on Sales and Use Tax |2016 | |

|701-13 |Signature Authorization Procedures |2007 | |

|701-14 |Procedure for Accounts Receivable - University Invoice |2021 |Rescinded/Superseded per |

| | | |Grace’s email on 9/16/21 (Look |

| | | |at Clean LAW document sent by |

| | | |Leslie Wolbers) |

|701-15 |Documentation of Financial Transactions - Procedures |2002 | |

|701-16 |Departmental Billing - Procedure |2021 |Rescinded/Superseded per |

| | | |Grace’s email on 9/16/21 (Look |

| | | |at Clean LAW document sent by |

| | | |Leslie Wolbers) |

|701-17 |Cost Transfers (Non-Payroll) - Procedures |2005 | |

|701-18 |Cost Transfers (Payroll) - Procedures |2005 | |

|701-19 |Payroll Certification System Guidelines for Federally Sponsored Projects |2012 | |

|701-20 |Business Meetings and Entertainment Guidelines |2017 | |

|701-21 |Updating Vendor Electronic Fund Transfer (EFT) Information |2019 | |

|701-22 |Recharge Facility and Activity Review and Approval Policy |2022 |No changes from previous |

| | | |interim policy to this one. |

| | | |Approved by Mary Ek and |

| | | |Stephanie Tenney |

|701-23 |Sales and Service Activities Policy |2022 |No changes from previous |

| | | |interim policy to this one. |

| | | |Approved by Mary Ek and |

| | | |Stephanie Tenney |

|704-10 |Campus Cashiering Procedure for Handling Cash and Cash Equivalents |2022 | |

|704-12 |Petty Cash Procedures |2014 | |

|704-13 |Check Endorsement Procedures |2012 | |

|704-14 |Policy on Credit and Debit Card Acceptance and Security |2021 | |

|704-15 |Non-Student Accounts Receivable Management Procedures |2022 |new |

|704-16 |Student Accounts Receivable Management Procedures |2022 |new |

|704-17 |Write Off and Allowance Procedures for Uncollectible Accounts |2022 |new |

|715-01 |Policy on Travel Authorization and Approval |2022 | |

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