University of Georgia



UGA Libraries New Employee ChecklistThe BasicsDate of First Paycheck: ____________What?How?When?Who??Fill out background check releasePrompted by an email from customer_service@ This happens when the hiring proposal is submitted for UGA’s internal approval process.1-2 days after job is verbally acceptedEmployee?Fill out I9 documentsPrompted by an email from onboard@uga.edu. This happens when the hiring proposal official clears UGA’s internal approval process.On or before the first day of workEmployee?Work station loginSubmit a ticket to the Libraries HelpdeskBefore first day of workSupervisor?Prep workstationMake sure supplies and other necessities are ready to go and that workstation is clean.Before first day of workSupervisor?Set up MyID & UGA emailPrompted by an email from accounts@uga.edu. (Email happens after request is made by Libraries HR, which happens after hiring proposal is completely approved.)On or before first day of workEmployee?Grapevine listservEmployee sends an email from new address to libjobs@uga.eduAfter UGA email is createdLibraries HR?Get UGA ID CardVisit card office in the Tate Center. Be sure to bring completed request for services form and voucher. (Both of which should be in onboarding folder.)First five daysEmployee, escorted by colleague or supervisor?Office keys/proxy accessEmail building facilities staffOn or before first day of workSupervisor?Register for parkingVisit parking services in the East Campus Village or at their websiteFirst or second day (if driving)Employee, escorted by colleague or supervisor if traveling in person?Register for UGA AlertSign up onlineAfter UGA email is createdEmployee?Set up direct deposit & W2 informationOneUSG Connect – Training LibraryFirst three daysSupervisor & EmployeeWhat?How?When?Who??Information about work scheduleLibraries Work Schedule Policies & ProceduresFirst 3 daysSupervisor & Employee?Enroll in benefitsEnroll online. For more information, call OneUSG Connect Call Center toll free at 1-844-5-USGBEN (or 1-844-587-4236) or attend a Q&A Benefits Information Session on the 1st and 3rd Mondays, 9:00 – 10:30 a.m. @ UGA HRFirst few weeks of employment. If hire date is 1st day of the month, benefits are effective immediately; otherwise, benefits will be effective on 1st day of the month following hire date. Employee?RetirementIf position is non-exempt, employee is auto-enrolled in TRS. If position is exempt, employee may choose ORP over TRSIf exempt & choosing ORP, complete the first 60 days.Employee?Desk TelephoneEmail Jon Purcell to make sure caller ID is listed correctly and that voicemail is accessibleAny time after the job is accepted.Supervisor?Non-Discrimination & Anti-HarassmentRegister for an in-person class at the UGA Training & Development websiteFirst 6 months. Classes fill up fast, so try to register within the first week or two.Employee?Take the SecureUGA courseeLCFirst 30 days (this is mandatory for all UGA employees)Employee?Take the USG Ethics courseeLCFirst 30 days (this is mandatory for all UGA employees)Employee?Sign up for no-late-fee borrowingVisit/call the Circulation Office at the Main Library (706-542-3256). Bring completed request for services form (from onboarding folder).After physical ID is createdEmployee?Review job description & evaluation proceduresPerformance Evaluation and Supervisor Review GuidelinesFirst 30 daysSupervisor & EmployeeClassified Staff only:?6th month probationary evaluationComplete forms, and submit to Libraries HR. months after first daySupervisorUGA Libraries New Employee ChecklistDepartment Orientation?Departmental overview and tour?Building(s) tour?Misc dept practices (food, cell phone use, etc)?Departmental/organizational communication protocols?Office supplies ordering procedure?Notification process when ill or tardy?Break and lunch schedules?How to request Libraries tech support procedures injury procedures of work time for training, professional development, etc. Libraries Information?Staff Directory Directory Chart Plan Librarian and Associate Provost Committees for faculty and staff Things to Know?Free Athens Transit & ?UGA Transit & App (Continuation of health care benefits after employment) Perks Student Center Assistance Program (TAP) accrual and paid days off kinds of leave (includes FMLA) 9/30/2019 ................
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