Registered Student Organization Handbook

Registered Student Organization Handbook

2019-2020

[Date]

[Course title]

Contents

Department Information .............................................................................................................................. 3 Department Mission ................................................................................................................................. 3 Educational Priority................................................................................................................................... 3 Learning Goals........................................................................................................................................... 3 Student Life Structure ............................................................................................................................... 3 Student Life Contact Information ............................................................................................................. 3

Registered Student Organization General Information ................................................................................ 4 Benefits of Being a Registered Student Organization............................................................................... 4 Responsibilities of Registered Student Organizations / Student Organization Conduct Expectation...... 4 Student Organization Advisors ................................................................................................................. 5 Student Organization Categories .............................................................................................................. 5 Student Life Liaisons ................................................................................................................................. 6 Use of the UIS Name ................................................................................................................................. 6 Taxes ......................................................................................................................................................... 6

Annual Registration Process ......................................................................................................................... 7 Registration Form and Organization Membership ................................................................................... 7 Constitution / Bylaws ................................................................................................................................ 7 RSO Summit and UIS Connection Paths.................................................................................................... 8

Event Planning .............................................................................................................................................. 8 Space Requests ......................................................................................................................................... 8 Event Set-up.............................................................................................................................................. 8 Recurring Events Policy............................................................................................................................. 8 RSO Event Cancellation Policy .................................................................................................................. 9 Space Usage Disciplinary Process ............................................................................................................. 9 After Hours Policy ..................................................................................................................................... 9 Dance/Party/Large Event Policy ............................................................................................................. 10 Student Life Sound Crew......................................................................................................................... 12 Motion Picture Copyright Information ................................................................................................... 12 Student Organization Alcohol Policy....................................................................................................... 12 Public Events ........................................................................................................................................... 13 Public Displays on Campus...................................................................................................................... 13

Donation Drives ...................................................................................................................................... 13 Food Policies for Registered Student Organizations................................................................................... 14

Catering................................................................................................................................................... 14 Food Sales ............................................................................................................................................... 14 Finances ...................................................................................................................................................... 15 Fundraising.............................................................................................................................................. 15

Charitable Gaming/Gambling ............................................................................................................. 15 Raffles.................................................................................................................................................. 15 Cash Boxes .......................................................................................................................................... 16 Dues .................................................................................................................................................... 16 Credit Card Readers/Online Payments ............................................................................................... 16 Accepting Checks ................................................................................................................................ 16 Deposits .................................................................................................................................................. 16 Using RSO Accounts ................................................................................................................................ 17 Reimbursement................................................................................................................................... 17 On Campus Services............................................................................................................................ 17 Contracts/Vendor Payments............................................................................................................... 17 Charitable Donations .......................................................................................................................... 17 SOFA........................................................................................................................................................ 18 Marketing.................................................................................................................................................... 18 Campus Announcements ........................................................................................................................ 18 Student Life Calendar.............................................................................................................................. 19 Posters/Flyers ......................................................................................................................................... 19 Table Tents.............................................................................................................................................. 19 Window Paint.......................................................................................................................................... 20 Sidewalk Chalking ................................................................................................................................... 20 RSO Online Presence............................................................................................................................... 20 Campus Channel Advertising .................................................................................................................. 20 Campus Digital Signs ............................................................................................................................... 20 Student Union Video Wall....................................................................................................................... 20 Banners in Student Union ....................................................................................................................... 21

This handbook includes information on Student Life as well as Registered Student Organization policies and procedures. Please be sure to review this document and become familiar with the information provided to support and facilitate a successful year

Department Information

Department Mission

Student Life cultivates the personal, social and educational development of UIS Students by engaging them in leadership opportunities and promoting participation in the campus community.

Educational Priority

As a result of their experience at UIS, students will be leaders cultivating inclusive communities

Learning Goals

1. Self Awareness 2. Connections 3. Inclusion 4. Leadership

Student Life Structure

Student Life is made up of a Director, Associate Director, Student Organization and Leadership Coordinator, Student Life Staff Clerk, Graduate Assistant, and Student Employees. Aspects of the Student Life office include:

Leadership Opportunities Registered Student Organizations Student Union Game Room Student Leadership Center Sound and Lighting Crew

Student Life Contact Information

Location: Student Union, Student Leadership Center

Phone: 217-206-4762

Email: Studentlife@uis.edu



Social Media: uisstudentlife

Registered Student Organization General Information

Student organizations offer social, service and professional opportunities for their members within the university and community. Membership can broaden acquaintances, develop leadership ability, build decision-making and problem solving skills, and complement classroom instruction.

Benefits of Being a Registered Student Organization

1. The use of university facilities at no charge for student meetings and events (EXCEPTION: operating costs associated with Sangamon Auditorium and Studio Theater, events outside of normal operational hours, and events for members of the public)

2. The opportunity to apply for and receive funding through the Student Organization Funding Association (additional SOFA Training required per SOFA bylaws as of January 2012)

3. Each registered student organization receives 200 free B/W copies from SOFA each semester. These are to be used only for Registered Student Organization events and purposes. If found to be used for personal purposes, you may lose these benefits for your organization for a minimum of 2 semesters.

4. The use of on-campus printing and duplicating services (Charges Apply) 5. Accounting support through Student Life 6. The use of supplies, equipment and services in the Student Leadership Center 7. Participation in training and workshops designed to strengthen your student organization and

leadership skills. 8. The right to assemble 9. Participation in the Involvement Expo and Student Organization Fair 10. Updated information about events and activities 11. Listing in the UISConnection directory of Recognized Registered Student Organizations.

Responsibilities of Registered Student Organizations / Student Organization Conduct Expectation

Registered Student Organizations must receive approval for all events from their organization advisor and notify Student Life via space request or contacting their Student Life Liaison.

Registered Student Organizations must accept responsibility for a members behavior when she/he/they are acting as a member of the organization, with or without sanction or an event is held, officially or unofficially, in the name of the organization. Members of a student organization must behave in accordance with the UIS Student Code of Conduct.

A Registered Student Organization must comply with University Student Code of Conduct, University policy, state, federal and city laws and regulations.

Registered Student Organizations shall not discriminate against a member or prospective member on the basis of race, color, religion, sex, sexual orientation, national origin, ancestry, political affiliation, age, marital status, handicap, unfavorable discharge from the military or status as a disabled veteran or veteran of the Vietnam era, except as specifically exempted by law.

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