Religious Archives Group | Britain's Archival Religious ...
8. Further information and reading
To contact the Private Archives Team at The National Archives, please email asd@nationalarchives..uk
Networks and associations
The Archives and Records Association is the professional body for archivists in the UK and Ireland
.uk
The Religious Archives Group is a society for all those interested in the creation, curation and use of religious archives. It has an email list for members which is free to join
The UK-wide archives email list can be joined through Jiscmail
ARCHIVES-NRA@JISCMAIL.AC.UK
The British Records Association aims to encourage and assist with the preservation, care, use and publication of historical records
.uk/
Archive management and collection development
Guidance on looking after archives for those without professional archives training
.uk/documents/information-management/archive-principles-and-practice-an-introduction-to-archives-for-non-archivists.pdf
The Campaign for Voluntary Sector Archives has an online guide here
.uk/wp-content/uploads/2013/03/Short-guidance-draft-publication-v.1.pdf
For established archives, the new Archives Service Accreditation standard is at
.uk/documents/archives/archive-service-accreditation-standard-june-2013.pdf
Collections management advice
.uk/documents/archives/collection-development-tools-and-guidance.pdf
Writing and adopting a formal archive collections policy
.uk/archives-sector/developing-collections.htm
.uk/documents/information-management/archive-collection-policy.pdf
Collection care, preservation and conservation
There is advice on a range of issues in British Library Preservation Advisory Centre leaflets
bl.uk/blpac/publicationsleaf.html
in particular, these on developing a preservation policy
bl.uk/blpac/pdf/basic.pdf
bl.uk/blpac/pdf/blocks.pdf
There is basic guidance on the care of records in this British Records Association leaflet
.uk/pages/guide1.htm
Although a little dated, see the user-friendly ‘Conserve O Gram’ guides produced by the US National Parks Service (though produced for a museums context)
history/museum/publications/conserveogram/19-15.pdf
history/museum/publications/conserveogram/19-16.pdf
history/museum/publications/conserveogram/19-17.pdf
Archival packaging
The following companies are the UK’s leading suppliers of archival quality materials and preservation and conservation equipment:
conservation-by-design.co.uk
secol.co.uk
pelawpack.co.uk
(Please note, we cannot endorse any particular company or its products)
Conservators
The Institute of Conservation provides a Conservation Register of professionally-qualified conservator-restorers, and other advice
Care of photographs
Information on the care of photographs is to be found here
.uk/documents/information-management/archivesconservation_photo.pdf
bl.uk/blpac/pdf/photographic.pdf
See also the US North East Document Conservation Center leaflet
free-resources/preservation-leaflets/5.-photographs/5.3-care-of-photographs
Care of film and sound archives
Best practice guidelines for non-specialists is here
.uk/images/Film_BPG.pdf
Care of digital records (in physical form)
The North East Document Conservation Center offers advice on preparing a digital preservation policy at
assets/media/documents/SoDAExerciseToolkit.pdf
General guidance on selecting storage media for long-term preservation is at
.uk/documents/information-management/selecting-storage-media.pdf
See also
.uk/documents/information-management/removable-media-care.pdf
The Digital Preservation Coalition has an online Preservation Handbook on caring for digital records
advice/preservationhandbook
CDs and DVDs
Information on physical care for CDs and DVDs
bl.uk/blpac/pdf/cd.pdf
Canadian Conservation Institute guidance is at
i-icc.gc.ca/publications/notes/19-1-eng.aspx
Though a little dated, see the ‘Conserve O Gram’ guide produced by the US National Parks Service (NPS)
cr.museum/publications/conserveogram/19-19.pdf
Magnetic tape
Though dated, see the ‘Conserve O Gram’ guide produced by the NPS
cr.museum/publications/conserveogram/19-20.pdf
Digital media
You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media
See the ‘Conserve O Gram’ guide produced by the NPS
cr.museum/publications/conserveogram/22-05.pdf
Storage and environment
Although the Archives Service Accreditation process supersedes The National Archives’ Standard for Records Repositories, it is still worth consulting
.uk/documents/information-management/standard2005.pdf
The BSI standard for the storage and display of archive material to which it refers (BS 5454) has been superseded by the recently published guidance PD 5454:2012.
See also the Preservation Advisory Centre leaflet
bl.uk/blpac/pdf/environment.pdf
Disaster planning
Advice on disaster planning can be found here
.uk/documents/information-management/memo6.pdf
.uk/documents/information-management/disaster-planning-risk-management.pdf
bl.uk/blpac/disaster.html
Theft prevention
Advice can be found here
Access
The National Council on Archives produced a Standard on Access to Archives
.uk/images/documents/access_standard_2008.pdf
Archival description
The International Council on Archives issues the International Standard for Archive Description (General), the standard guidance for essential archival description. It explains the elements needed to describe an archives collection
10207/standards/isadg-general-international-standard-archival-description-second-edition.html
The Community Archives and Heritage Group offers useful advice on cataloguing
.uk/documents/community_archives_cataloguing_guidelines_v1.pdf
There is free and/or open source archives cataloguing software
ICA-AtoM, web-based archival description software from the International Council on Archives.
The Australian Heritage Document Management System based on Microsoft Access.
The UK Archives Hub, an online network of archival descriptions allows registered contributors to catalogue down to item level directly into its system.
For advice on assessing cataloguing software, see
Personal papers
Advice compiled for the Religious Archives Group
Digital/electronic records
For guidance on managing digital records
.uk/archives-sector/digital-collections.htm
.uk/information-management/projects-and-work/guidance.htm
There is basic advice on organising electronic records
.uk/recordKeeping/ERGuidance/SimpleWays.asp
The Society of Friends has produced a useful guide for electronic record-keeping for Quaker meetings, which is of wider applicability
.uk/sites/default/files/Guide%206%20Electronic%20Records%20201101_0.pdf
Resources
General advice on preparing for grant applications is at
bl.uk/blpac/pdf/funding.pdf
There is advice to archive-holding institutions seeking funding for projects involving archives:
.uk/archives-sector/finding-funding.htm
Information management
Copyright
.uk/documents/information-management/copyright-related-rights.pdf
There is a useful flow-chart, from 2004 here
bl.uk/reshelp/pdfs/copyrightflowchart.pdf
Data Protection Act
See the Information Commissioner’s Office
.uk/
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