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8. Further information and reading

To contact the Private Archives Team at The National Archives, please email asd@nationalarchives..uk

Networks and associations

The Archives and Records Association is the professional body for archivists in the UK and Ireland

.uk

The Religious Archives Group is a society for all those interested in the creation, curation and use of religious archives. It has an email list for members which is free to join



The UK-wide archives email list can be joined through Jiscmail

ARCHIVES-NRA@JISCMAIL.AC.UK

The British Records Association aims to encourage and assist with the preservation, care, use and publication of historical records

.uk/

Archive management and collection development

Guidance on looking after archives for those without professional archives training

.uk/documents/information-management/archive-principles-and-practice-an-introduction-to-archives-for-non-archivists.pdf

The Campaign for Voluntary Sector Archives has an online guide here

.uk/wp-content/uploads/2013/03/Short-guidance-draft-publication-v.1.pdf

For established archives, the new Archives Service Accreditation standard is at

.uk/documents/archives/archive-service-accreditation-standard-june-2013.pdf

Collections management advice

.uk/documents/archives/collection-development-tools-and-guidance.pdf

Writing and adopting a formal archive collections policy

.uk/archives-sector/developing-collections.htm

.uk/documents/information-management/archive-collection-policy.pdf

Collection care, preservation and conservation

There is advice on a range of issues in British Library Preservation Advisory Centre leaflets

bl.uk/blpac/publicationsleaf.html

in particular, these on developing a preservation policy

bl.uk/blpac/pdf/basic.pdf

bl.uk/blpac/pdf/blocks.pdf

There is basic guidance on the care of records in this British Records Association leaflet

.uk/pages/guide1.htm

Although a little dated, see the user-friendly ‘Conserve O Gram’ guides produced by the US National Parks Service (though produced for a museums context)

history/museum/publications/conserveogram/19-15.pdf

history/museum/publications/conserveogram/19-16.pdf

history/museum/publications/conserveogram/19-17.pdf

Archival packaging

The following companies are the UK’s leading suppliers of archival quality materials and preservation and conservation equipment:



conservation-by-design.co.uk



secol.co.uk

pelawpack.co.uk

(Please note, we cannot endorse any particular company or its products)

Conservators

The Institute of Conservation provides a Conservation Register of professionally-qualified conservator-restorers, and other advice



Care of photographs

Information on the care of photographs is to be found here

.uk/documents/information-management/archivesconservation_photo.pdf

bl.uk/blpac/pdf/photographic.pdf

See also the US North East Document Conservation Center leaflet

free-resources/preservation-leaflets/5.-photographs/5.3-care-of-photographs

Care of film and sound archives

Best practice guidelines for non-specialists is here

.uk/images/Film_BPG.pdf

Care of digital records (in physical form)

The North East Document Conservation Center offers advice on preparing a digital preservation policy at

assets/media/documents/SoDAExerciseToolkit.pdf

General guidance on selecting storage media for long-term preservation is at

.uk/documents/information-management/selecting-storage-media.pdf

See also

.uk/documents/information-management/removable-media-care.pdf

The Digital Preservation Coalition has an online Preservation Handbook on caring for digital records

advice/preservationhandbook

CDs and DVDs

Information on physical care for CDs and DVDs

bl.uk/blpac/pdf/cd.pdf

Canadian Conservation Institute guidance is at

i-icc.gc.ca/publications/notes/19-1-eng.aspx

Though a little dated, see the ‘Conserve O Gram’ guide produced by the US National Parks Service (NPS)

cr.museum/publications/conserveogram/19-19.pdf

Magnetic tape

Though dated, see the ‘Conserve O Gram’ guide produced by the NPS

cr.museum/publications/conserveogram/19-20.pdf

Digital media

You’ve Got to Walk Before You Can Run: First Steps for Managing Born-Digital Content Received on Physical Media



See the ‘Conserve O Gram’ guide produced by the NPS

cr.museum/publications/conserveogram/22-05.pdf

Storage and environment

Although the Archives Service Accreditation process supersedes The National Archives’ Standard for Records Repositories, it is still worth consulting

.uk/documents/information-management/standard2005.pdf

The BSI standard for the storage and display of archive material to which it refers (BS 5454) has been superseded by the recently published guidance PD 5454:2012.

See also the Preservation Advisory Centre leaflet

bl.uk/blpac/pdf/environment.pdf

Disaster planning

Advice on disaster planning can be found here

.uk/documents/information-management/memo6.pdf

.uk/documents/information-management/disaster-planning-risk-management.pdf

bl.uk/blpac/disaster.html

Theft prevention

Advice can be found here



Access

The National Council on Archives produced a Standard on Access to Archives

.uk/images/documents/access_standard_2008.pdf

Archival description

The International Council on Archives issues the International Standard for Archive Description (General), the standard guidance for essential archival description. It explains the elements needed to describe an archives collection

10207/standards/isadg-general-international-standard-archival-description-second-edition.html

The Community Archives and Heritage Group offers useful advice on cataloguing

.uk/documents/community_archives_cataloguing_guidelines_v1.pdf

There is free and/or open source archives cataloguing software

ICA-AtoM, web-based archival description software from the International Council on Archives.



The Australian Heritage Document Management System based on Microsoft Access.



The UK Archives Hub, an online network of archival descriptions allows registered contributors to catalogue down to item level directly into its system.



For advice on assessing cataloguing software, see



Personal papers

Advice compiled for the Religious Archives Group



Digital/electronic records

For guidance on managing digital records

.uk/archives-sector/digital-collections.htm

.uk/information-management/projects-and-work/guidance.htm

There is basic advice on organising electronic records

.uk/recordKeeping/ERGuidance/SimpleWays.asp

The Society of Friends has produced a useful guide for electronic record-keeping for Quaker meetings, which is of wider applicability

.uk/sites/default/files/Guide%206%20Electronic%20Records%20201101_0.pdf

Resources

General advice on preparing for grant applications is at

bl.uk/blpac/pdf/funding.pdf

There is advice to archive-holding institutions seeking funding for projects involving archives:

.uk/archives-sector/finding-funding.htm

Information management

Copyright

.uk/documents/information-management/copyright-related-rights.pdf



There is a useful flow-chart, from 2004 here

bl.uk/reshelp/pdfs/copyrightflowchart.pdf

Data Protection Act

See the Information Commissioner’s Office

.uk/

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