ITB 071I7000400
M E M O R A N D U M
TO: Kevin Dunn, Director
DTMB - Procurement
FROM: Mary Ostrowski, Buyer
DTMB - Procurement
DATE: April 17, 2012
SUBJECT: Award Summary for RFP 071I2200069 – Non-State Initiated Unclaimed Property Audits
Background Information/General:
This request is for a three year Contract with two option years to provide services for Non-State Initiated Unclaimed Property Auditing for Michigan Department of Treasury, Unclaimed Property Division (UPD).
The Michigan Department of Treasury, UPD requires the services of a Contractor or Contractors to conduct unclaimed property examinations. The entities to be audited will be companies or governmental entities that are located anywhere in the United States.
Joint Evaluation Committee (JEC):
The JEC for this Request For Proposal (RFP) consisted of the following individuals:
|Mary Ostrowski, Buyer (Voting) |
|Department of Technology, Management and Budget (DTMB) |
|Procurement |
| |
|Gonzalo Llano, Administrator (Voting) |
|Michigan Department of Treasury |
|Unclaimed Property Division |
| |
|Gregory Pawlak, Purchasing Analyst (Voting) |
|Michigan Department of Treasury |
|Purchasing |
| |
|John Juarez, Internal Control and Compliance Officer (Voting) |
|Department of Technology, Management and Budget (DTMB) |
|Financial Services |
Bidders:
The RFP was posted on on February 1, 2012, for four weeks. The following four Bidders submitted proposals by the published due date of March 1, 2012:
|Bidder |Address |City, State |Zip |SDV |
|Abandoned Property Experts, LLC |5521 Geddes Road |Ann Arbor, MI |48105 |No |
|ACS State & Local Solutions, Inc. |100 Hancock Street, 10th Floor |Quincy, MA |02171 |No |
|Audit Services, U.S., LLC |212 West 35th Street Suite 1600 |New York, NY |10001 |No |
|Verus Financial, LLC |500 Chase Parkway |Waterbury, CT |06708 |No |
Selection Criteria and Evaluation:
The following chart represents the scoring of the particular factors:
| | |Weight |
|1. |Statement of Work (Article 1, excluding 1.031) |55 |
|2. |Bidder Information (4.011) |5 |
|3. |Prior Experience (4.012) |20 |
|4. |Staffing (1.031 & 4.013) |20 |
| |TOTAL: |100 |
Oral Presentation
Bidders who submit proposals may be required to make oral presentations of their proposals to the State. These presentations provide an opportunity for the Bidders to clarify the proposals through mutual understanding. DTMB-Procurement will schedule these presentations, if required.
Site Visit
The State may conduct a site visit to tour and inspect the Bidder’s facilities. DTMB-Procurement will schedule these visits if required.
3.023 Price Evaluation
(a) Only those proposals receiving a score of 80 points or more in the technical proposal evaluation will have their pricing evaluated to be considered for award.
(b) Evaluation of price proposals includes consideration for a Qualified Disabled Veteran Preference. 1984 PA 431, as amended, establishes a preference of up to 10% for businesses owned by qualified disabled veterans meeting the minimum point threshold for passing.
(c) The State reserves the right to consider economic impact on the State when evaluating proposal pricing. This includes, but is not limited to: job creation, job retention, tax revenue implications, and other economic considerations.
3.024 Award Recommendation
The award recommendation will be made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value will be determined by the Bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 3.022, and price, as demonstrated by its proposal.
Evaluation Results:
Abandoned Property Experts, LLC
The JEC determined that Abandoned Property Experts, LLC, based on a score of 86, could meet the requirements of the RFP. This determination was accomplished by evaluating their responses to the selection criteria noted above.
1. Statement of Work (Article 1 - excluding 1.031 which was evaluated under Staffing)
Score: 50 / 55
- 1.022.5.3 Work and Deliverable Section: Bidder did not agree to Contractor –Assisted Self-Audit; instead Bidder stated that they would “continue to evaluate this possibility”.
- 1.041 Project Plan Management: Bidder did not state their compliance on one and two of this section. Bidder did not include all details noted in Section 1.041.4 in their Project Plan. Bidder provided minimal detail in their draft project plan.
2. Bidder Information (4.011)
Score: 5 / 5
- The JEC determined Abandoned Property Experts, LLC met this requirement of the RFP with no exceptions.
3. Prior Experience (4.012)
Score: 17 /20
- Bidder did not provide the costs of the three prior experiences.
4. Staffing (1.031 & 4.013)
Score: 14 / 20
- 1.031 Contractor Staff, Roles, and Responsibilities: Bidder did not state their compliance that necessary substitutions due to change of employment status and other unforeseen circumstances may only be made with prior approval of the State.
- 4.013 Staffing: The JEC has concern with the limited size of the staff.
Total Score: 86 / 100
ACS State & Local Solutions, Inc.
The JEC determined that ACS State & Local Solutions, Inc., based on a score of 89, could meet the requirements of the RFP. This determination was accomplished by evaluating their responses to the selection criteria noted above.
1. Statement of Work (Article 1 - excluding 1.031 which was evaluated under Staffing)
Score: 51 / 55
- 1.022.5.3 Work and Deliverable Section: Bidder provided minimal detail in their response for this Section.
- 1.041 Project Plan Management Section: Bidder did not include all details noted in Section 1.041.4 in their Project Plan.
- 1.041.4 Project Plan Management Section: Bidder provided minimal detail in their response for this Section.
2. Bidder Information (4.011)
Score: 5 / 5
- The JEC determined ACS State & Local Solutions, Inc. met this requirement of the RFP with no exceptions.
3. Prior Experience (4.012)
Score: 17 / 20
- Bidder did not provide the costs of the three prior experiences.
4. Staffing (1.031 & 4.013)
Score: 16 / 20
- 1.031 Contractor Staff, Roles, and Responsibilities: Bidder did not state their compliance that necessary substitutions due to change of employment status and other unforeseen circumstances may only be made with prior approval of the State.
- 4.013 Staffing: Bidder did not provide staff resumes, although they provided narrative biographies.
Total Score: 89 / 100
Audit Services, U.S., LLC
The JEC determined that Audit Services, U.S., LLC, based on a score of 93, could meet the requirements of the RFP. This determination was accomplished by evaluating their responses to the selection criteria noted above.
1. Statement of Work (Article 1 - excluding 1.031 which was evaluated under Staffing)
Score: 53 / 55
- 1.022.1 Work and Deliverable Section: Bidder’s response does not provide clear agreement to the requirement, instead Bidder states “ASUS recognizes that it is Michigan’s intent that our company would identify, audit, process, and deliver…”
- 1.022.5.2 Work and Deliverable Section: Bidder was not clear in their compliance on reviewing the report for accuracy and compliance.
2. Bidder Information (4.011)
Score: 5 / 5
- The JEC determined Audit Services, U.S., LLC met this requirement of the RFP with no exceptions.
3. Prior Experience (4.012)
Score: 17 /20
- Bidder did not provide the costs of the three prior experiences.
4. Staffing (1.031 & 4.013)
Score: 18 / 20
- 1.031 Contractor Staff, Roles, and Responsibilities: Bidder did not state their compliance that necessary substitutions due to change of employment status and other unforeseen circumstances may only be made with prior approval of the State.
Total Score: 93 / 100
Verus Financial, LLC
The JEC determined that Verus Financial, LLC, based on a score of 83, could meet the requirements of the RFP. This determination was accomplished by evaluating their responses to the selection criteria noted above.
1. Statement of Work (Article 1 - excluding 1.031 which was evaluated under Staffing)
Score: 49 / 55
- 1.022.5.1 Work and Deliverable Section: Bidder provided minimal detail in their response for this Section.
- 1.022.5.2 Work and Deliverable Section: Bidder provided minimal detail in their response for this Section.
- 1.022.5.3 Work and Deliverable Section: Bidder provided minimal detail in their response for this Section.
- 1.041 Project Plan Management: Bidder did not include all details noted in Section 1.041.4 in their Project Plan.
2. Bidder Information (4.011)
Score: 5 / 5
- The JEC determined Verus Financial, LLC met this requirement of the RFP with no exceptions.
3. Prior Experience (4.012)
Score: 14 /20
- Bidder did not provide the costs or starting and completion dates of the three prior experiences.
4. Staffing (1.031 & 4.013)
Score: 15 / 20
- 1.031 Contractor Staff, Roles, and Responsibilities: Bidder did not state their compliance that necessary substitutions due to change of employment status and other unforeseen circumstances may only be made with prior approval of the State.
- 1.031 Contractor Staff, Roles, and Responsibilities: Bidder did not provide Key Personnel who will be involved in the performance of the audits, although Bidder did provide resumes for their senior management.
- 4.013 Staffing: Bidder did not provide staff resumes, although they provided narrative biographies.
Total Score: 83 / 100
Evaluation Summary:
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Pricing Summary:
A reduced price proposal was requested from all four Bidders. Three of the four Bidders, ACS State & Local Solutions, Inc., Audit Services, U.S., LLC, and Verus Financial, LLC were able to provide reductions by providing a percentage reduction off of the contingency fee.
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Award Recommendation:
Award recommendation is made to the responsive and responsible Bidders who passed the Technical Evaluation and offered the Best Value to the State of Michigan.
Based on all of the information discussed above, award is recommended to the following Bidders:
Abandoned Property Experts, LLC $30,000,000.00 ACS State and Local Solutions, LLC $30,000,000.00
Audit Services, U.S., LLC $30,000,000.00
Verus Financial, LLC $30,000,000.00
Signatures:
Mary Ostrowski Signature Date
Gonzalo Llano Signature Date
Gregory Pawlak Signature Date
John Juarez Signature Date
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