ALVORD UNIFIED SCHOOL DISTRICT



ALVORD UNIFIED SCHOOL DISTRICT

BOARD OF EDUCATION REGULAR MEETING

10365 Keller Avenue, Riverside, CA 92505

Thursday, October 7, 2004, 4:30 p.m.

( Please note: Closed Session will start one-hour earlier 4:30 p.m.

AGENDA MESSAGE

CALL TO ORDER – 4:30 p.m.

CLOSED SESSION – 4:31 p.m.

1. Student Disciplinary Action

a. Expulsion Cases #2004-05-07 and 08

b. Admission Cases #2004-05-A and B

2. Public Employee Discipline/Dismissal/Release

a. Certificated

b. Classified

c. Management

3. Public Employee Appointment

a. Director of Curriculum, Instruction and Professional Development

b. Risk Manager

4. Conference with Labor Negotiator

Agency Negotiator: Suzanne M. Pickup

Employee Organizations:

a. Alvord Educators Association

b. California School Employees Association, Chapter 339

5. Conference with Legal Counsel – Existing Litigation

a. Patricia Hitchens v. Alvord Unified School District

b. Student Expulsion Appeal Case #2004-05-04

6. Conference with Legal Council – Anticipated Litigation

Significant exposure to litigation pursuant to subdivision (b) of section 54956.9

(one potential case)

7. Conference with Real Property Negotiators

a. Property: Frost Reservoir Properties

Agency Negotiators: Paul Jessup, Superintendent; Wendel Tucker, Assistant Superintendent, and Brian Smith, Bowie, Arneson, Wiles & Giannone

Negotiating Party: City of Riverside

Under Negotiations: Terms and Conditions of Purchase

b. Property: Learning Center Property

Agency Negotiators: Paul Jessup, Superintendent; Kathy Wright, Deputy Superintendent; Wendel Tucker, Assistant Superintendent, and Brian Smith, Bowie, Arneson, Wiles & Giannone

Negotiating Party: University of La Sierra

Under Negotiations: Terms and Conditions of Purchase

c. Properties: Morally Properties – APN #142-030-029-7 and

APN #146-261-019-0

Agency Negotiators: Paul Jessup, Superintendent, and Wendel Tucker, Assistant Superintendent

Negotiating Parties: John and Julia Morally

Under Negotiations: Terms and Conditions of Purchase

d. Property: RY Properties – APN #135-280-040-7

Agency Negotiators: Paul Jessup, Superintendent, and Wendel Tucker, Assistant Superintendent

Negotiating Party: Robert Yu

Under Negotiations: Terms and Conditions of Purchase

RECONVENE TO OPEN SESSION

INTRODUCTORY PROCEDURES

Agenda

Item

1. Call to Order: 7:00 p.m. – President José Luis Pérez

2. Establishment of Quorum: A quorum is expected with Mr. José Luis Pérez, Mr. Mike McKelroy, Mr. K.R. Zack Earp, Mr. Ben Johnson II, and Mr. Greg Kraft in attendance.

3. Pledge of Allegiance: Board, staff and audience.

4. Special Recognitions:

a. Student of the Month:

Alvord High School is proud to recognize Brenda Acosta as the Alvord Unified School District Student of the Month for October 2004.

Brenda is a 12th grade student and a star at Alvord High School! She is one of the nicest people you will ever meet. Brenda is an excellent student and helper. In addition to her class work, she is also a student assistant in the front office. After school, she goes to work for the District as part of the Prime-Time staff. Brenda is a positive and caring person. It was an easy choice for the Alvord High School staff to select Brenda as our Student of the Month.

It is a great pleasure to honor Brenda Acosta as the Alvord Unified School District Student of the Month for October 2004.

b. Classified Employee of the Month:

Alvord High School is honored to recognize Debbie Moon as the Alvord Unified School District Classified Employee of the Month for October 2004.

Debbie has been selected because she is an incredible custodian and an exceptional person. Debbie performs a wide variety of jobs and always completes them with a smile. She is quiet and easy going and gets along with everyone. Debbie cares deeply about her work as well as the students at Alvord High School. Debbie also volunteers to do many things that are outside of her job description. We are very proud to have Debbie as a part of our team.

Alvord High School is proud to recognize Debbie Moon as the Alvord Unified School District Classified Employee of the Month for October 2004.

PRESENTATION

Western Association of Schools and Colleges (WASC) Action Plan – La Sierra High School: La Sierra High School will present its WASC Action Plan.

STUDENT REPRESENTATIVES

Adam Reynaud ( Alvord High School

Amy Allen ( La Sierra High School

Josh Lopez ( Norte Vista High School

HEARING SESSION

This item is placed on the Agenda so that members of the audience have an opportunity to speak regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to five minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibit the Board of Education from discussing or acting upon matters not on the Agenda.

ACTION ITEMS

5. Consent Agenda:

Your Superintendent recommends approval of Consent Agenda items 5.a. – 5.ff.

Board/Superintendent Items

a. Approve Minutes: Board approval is requested for the Minutes of the Regular Board Meeting of September 16, 2004.

b. Accept Gifts:

1) Target donated funds to the following sites through their Take Charge of Education program:

a. Arlanza Elementary School $80.65

b. La Granada Elementary School $211.89

c. Arizona Middle School $235.02

2) Knotts Berry Farm returned $89.00 to La Granada Elementary School.

Fiscal Services Items

c. Accept Warrants:

Warrant Dates Warrant Register Amount

|8/20/04 | |14902704-14902738 | |$300,068.62 |

|8/24/04 | |14905621-14905684 | |135,679.96 |

|8/25/04 | |14906567-14906626 | |103,466.76 |

|8/27/04 | |14907890-14908001 | |639,284.98 |

|8/30/04 | |14909487-14909535 | |177,288.80 |

|8/31/04 | |14911192-14911274 | |542,384.84 |

|9/1/04 | |14912208-14912233 | |12,656.93 |

|9/2/04 | |14913028-14913061 | |384,736.78 |

|9/3/04 | |14914855-14914880 | |32,626.70 |

|9/7/04 | |14915948-14916010 | |258,690.29 |

|9/8/04 | |14917625-14917719 | |441,769.71 |

|9/9/04 | |14917839-14917881 | |125,410.62 |

|9/10/04 | |14918855-14918866 | |2,307.03 |

|9/13/04 | |14919821-14919854 | |389,193.92 |

|9/14/04 | |14921952-14922034 | |264,653.08 |

|9/15/04 | |14922127-14922148 | |24,528.06 |

|9/16/04 | |14923941-14923986 | |78,044.52 |

|9/17/04 | |14924531-14924547 | |176,792.47 |

| | | | | |

| | |Total: | |$4,089,584.07 |

Instructional Support Services Items

d. Approve La Sierra High School’s Request for Nine Minimum Days: La Sierra High School requests Board approval for nine minimum days for the 2004-2005 school year.

Fiscal Impact: None

e. Approve Overnight Trip to the 26th Annual Drama Camp – La Sierra High School: Board approval is requested for forty-four students and twelve chaperones to attend the 26th Annual Drama Camp on October 28-30, 2004, at Lawlor-Alpine Lodge in Idyllwild, California.

Fiscal Impact: $2,860.00 (ASB/La Sierra Drama Club)

f. Ratify Annual Overnight Peer Assistance Leadership (PAL) Retreat – Norte Vista High School: Board ratification is requested for thirty-five students and five chaperones to attend the Annual PAL Retreat on October 1-2, 2004, at the YMCA Camp in Big Bear.

Fiscal Impact: $3,470.00 ($1,500 Safe and Drug Free Schools Funds; $500.00 General School Budget; $1,470.00 Student Fees/Fundraiser [$42.00 per student])

g. Approve Overnight Trip to the California Association of Directors of Activities (CADA) Leadership Convention – Norte Vista High School: Board approval is requested for twenty-eight students and three chaperones to attend the CADA Leadership Convention on November 21-22, 2004, at the Disneyland Hotel, Anaheim, California.

Fiscal Impact: $3,775.00 (To be paid by students and student fundraisers through the ASB account.)

h. Approve Agreement for Consultant Services – Just Within Sight Motivations: Board approval is requested for consultant services between Just Within Sight Motivations and Alvord Unified School District to provide the “Be YOUnique” assembly and a student leadership workshop at Norte Vista High School on October 12, 2004.

Fiscal Impact: $1,250.00 (Categorical – Gear Up Funds)

i. Approve Agreement for Consultant Services – Terry Brewer Presents: Board approval is requested for consultant services between Terry Brewer Presents and Alvord Unified School District to provide three assemblies at Loma Vista Middle School on October 13, 2004.

Fiscal Impact: $950.00 (Categorical – Tobacco Use Prevention Education 4-8 Funds)

j. Approve Agreement for Consultant Services – Action Learning Systems: Board approval is requested for consultant services between Action Learning Systems and Alvord Unified School District to provide ten days of strategic coaching in research based strategies and curriculum solution at Wells Middle School for the 2004-2005 school year.

Fiscal Impact: $20,000.00 (Categorical – II/USP)

k. Approve Riverside County Superintendent of Schools Contract No. C-5819: Board approval is requested for a contract with the Riverside County Superintendent of Schools to provide Riverside County Achievement Team (RCAT) services from July 1, 2004 through June 30, 2005, at Rosemary Kennedy Elementary School.

Fiscal Impact: $10,000.00 (Categorical – Title I)

l. Approve Riverside County Superintendent of Schools Contract No. C5792: Board approval is requested for a contract with the Riverside County Superintendent of Schools to provide Electronic High Objective Uniform State Standards of Evaluation System (E-HOUSSE) services during the 2004-2005 school year.

Fiscal Impact: $1,000.00 (Categorical – Title II)

m. Approve Agreement for Consultant Services – Dr. Sue Teele: Board approval is requested for consultant services between Dr. Sue Teele and Alvord Unified School District to provide a Multiple Intelligences training on November 3, 2004, at McAuliffe Elementary School.

Fiscal Impact: $750.00 (Categorical – School Improvement)

n. Approve Work-Study Agreement – University of California, Riverside: Board approval is requested for an agreement between University of California, Riverside and Alvord Unified School District to provide math and reading tutors in AVID and the After School Programs for the 2004-2005 school year.

Fiscal Impact: Not to exceed $6,000.00 (Advancement Via Individual Determination (AVID) Funds)

o. Approve Agreement for Services – La Sierra University: Board approval is requested for services between La Sierra University and Alvord Unified School District to provide reading tutoring in the After School Programs from July 1, 2004 through June 30, 2005.

Fiscal Impact: None

p. Adopt Resolution No. 10 – Red Ribbon Week – October 23-30, 2004: Board approval is requested for adoption of Resolution No. 10 – Red Ribbon Week designated for the week of October 23-30, 2004

Fiscal Impact: None

q. Approve Request for Physical Education Exemption: Board approval is requested for a permanent physical education exemption for student #952549.

Fiscal Impact: None

Operational Support Services Items

r. Approve Purchase Order List Number 5-2004-2005: Board approval is requested of Purchase Order List Number 5, Purchase Order Numbers 92494 through 92841 (Total 348); Short Form Contract Numbers 21 through 30 (Total 10); and Child Nutrition Purchase Order Numbers 5131 through 5147 (Total 17) in the amount of $1,208,304.39.

Fiscal Impact: $1,208,304.39 (General Funds)

s. Approve Contract Renewal for Legal Services – Bowie, Arneson, Wiles & Giannone: Board approval is requested for a contract for legal services with Bowie, Arneson, Wiles & Giannone for the period of July 1, 2004 through June 30, 2005.

Fiscal Impact: No increase in hourly rates $210.00/$195.00/$185.00 (General Fund)

t. Approve Notice of Completion – Allen Fence & Gate – Arlanza and Myra Linn Elementary Schools: Board approval is requested to file a Notice of Completion for Allen Fence & Gate for completion of the Public Works Contract for ornamental fencing at Arlanza and Myra Linn Elementary Schools.

Fiscal Impact: None

u. Approve Notice of Completion – Painting the Town, Inc. – Student Services Center and La Sierra High School: Board approval is requested to file a Notice of Completion for Painting the Town, Inc., for completion of the Public Works Contract for exterior painting of the Student Services Center and the edge metal on the walkway canopies at La Sierra High School.

Fiscal Impact: None

v. Approve Notice of Completion – W.B. Allen Construction, Inc. – La Sierra and Norte Vista High School – Kitchen Project: Board approval is requested to file a Notice of Completion for W.B. Allen Construction, Inc. for completion of their contract obligations related to the La Sierra and Norte Vista High School’s Kitchen Project.

Fiscal Impact: None

w. Approve Contract with Team Inspections for Division of the State Architect (DSA) Inspection Services for Collett Elementary School Relocatable Project: Board approval is requested for a contract with Team Inspections for Division of the State Architect (DSA) inspection services for the Collett Elementary School relocatable project.

Fiscal Impact: Note to Exceed $15,000.00 (Capital Facilities Fund)

x. Approve Proposal – IW Consulting Engineers, Inc. – Surveying Services: Board approval is requested for a proposal with IW Consulting Engineering, Inc. to provide surveying services relating to the parking lot expansion at Promenade Elementary School.

Fiscal Impact: $3,000.00 (Capital Facilities Fund)

y. Approve Proposal – School Advisors – Frost Reservoir School Site: Board approval is requested for a proposal with School Advisors for site acquisition assistance for the Frost Reservoir school site.

Fiscal Impact: Not to Exceed $9,000.00 (CFD 2001-1)

z. Approval Proposal – Wilson Geosciences – Frost Reservoir School Site: Board approval is requested for a proposal with Wilson Geosciences to provide a Stage 2 Natural Gas Pipeline Risk Assessment relating to the Frost Reservoir school site.

Fiscal Impact: $4,800.00 (CFD 2001-1)

aa. Approve Agreement with AEI-CASC Engineering – Ysmael Villegas Middle School Phase III: Board approval is requested for an agreement with AEI-CASC Engineering for field compliance inspection services relating to the Ysmael Villegas Middle School Phase III.

Fiscal Impact: $8,100.00 (Local Bond Funds)

bb. Approve Agreement with AEI-CASC Engineering – Central Kitchen Project: Board approval is requested for an agreement with AEI-CASC Engineering for field compliance inspection services related to the Central Kitchen project.

Fiscal Impact: $12,600.00 (COP Funds)

Personnel Services Items

cc. Approve Personnel Order #5-2004-2005: Board approval of Personnel Order #5 is requested.

dd. Adopt 2005-2006 School Year Calendar: Board approval is requested for adoption of the 2005-2006 school year calendar.

ee. Approve Student Teaching Agreement with California State University, San Bernardino: Board approval is requested for an agreement to allow the placement of students enrolled in their teacher education program into schools or classes of the Alvord Unified School District.

Fiscal Impact: None

ff. Approve Revised Job Description and Title of Information Systems Administrator: Board approval is requested to update the job description and change the title of Information Systems Administrator to Network Systems Administrator.

Fiscal Impact: None

SEPARATE ACTION ITEMS

6. Student Disciplinary Actions: Board action will be requested following consideration in Closed Session on the following Student Disciplinary Actions:

a. Expulsion Cases #2004-05-07 and 08

b. Admission Cases #2004-04-A and B

Fiscal Services Items

7. CONDUCT PUBLIC HEARING – Alvord Educators Association (AEA) 2003-2004 Proposed Collective Bargaining Agreement

8. Approve the Alvord Educators Association (AEA) 2003-2004 Proposed Collective Bargaining Agreement: Board approval is requested of the Alvord Educators Association 2003-2004 Proposed Collective Bargaining Agreement.

Fiscal Impact: $451,614.00 (General Funds)

DISCUSSION/ACTION ITEMS

Board/Superintendent Items

9. District-wide Policy for Uniforms at Elementary Schools: Board member Ben Johnson requested that this item be placed on the agenda for discussion and action.

10. Retention: Board Vice President, Mike McKelroy requested that this item be placed on the agenda for discussion and possible action.

Instructional Support Services Items

11. Approve Correspondence Related to Student Expulsions: Board approval is requested of correspondence related to student expulsions.

12. Conduct Second Reading and Adopt Revised Board Policy 5127 and Administrative Regulation 5127 entitled “Graduation Ceremonies and Activities”: The Board of Education will conduct the second reading and adopt revised Board Policy 5127 and Administrative Regulation 5127 entitled “Graduation Ceremonies and Activities.”

DISCUSSION/INFORMATION ITEMS

Board of Education Item

13. Riverside County School Board Association Update: Board Clerk Zack Earp requested that this item be placed on the agenda for discussion.

Instructional Support Services Items

14. Conduct First Reading of Revised Board Policy 5113.2 and Administrative Regulation 5113.2 entitled “Work Permits”: The Board of Education will conduct the first reading of revised Board Policy 5113.2 and Administrative Regulation 5113.2 entitled “Work Permits.”

15. Conduct First Reading of Revised Board Policy 6145 and Administrative Regulation 6145 entitled “Extracurricular and Cocurricular Activities”: The Board of Education will conduct the first reading of revised Board Policy 6145 and Administrative Regulation 6145 entitled “Extracurricular and Cocurricular Activities.”

16. Summary of Conferences and Trainings: The attached list of conferences and trainings was approved by the Superintendent.

BOARD/SUPERINTENDENT COMMENTS

ADJOURNMENT

Board of Education Meetings

October 21, 2004 7:00 p.m.

November 4, 2004 7:00 p.m.

November 18, 2004 7:00 p.m.

December 16, 2004 7:00 p.m.

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REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY

With at least 48 hours notice, any individual with a disability who requires reasonable accommodation to participate in a Board meeting, may request assistance by contacting the Superintendent’s Office at the address listed above or by calling: (909) 509-5070; fax: (909) 509-6070.

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