CONTRACT - Civil Service Employees Association

[Pages:409]CONTRACT

May 12, 2018 - February 28, 2021

Between

THE STATE And OF OHIO

THE OHIO CIVIL SERVICE EMPLOYEES ASSOCIATION

Ohio Civil Service Employees Association

PREAMBLE......................................................................................... 1

ARTICLE 1 ? RECOGNITION ......................................................... 1

1.01 - Exclusive Representation........................................................ 1 1.02 - Inclusion/Exclusion of Existing Classifications ..................... 1 1.03 - Fiduciary Positions ................................................................. 1 1.04 - Inclusion/Exclusion of New Classifications ........................... 2 1.05 - Bargaining Unit Work ............................................................ 2

ARTICLE 2 ? NON-DISCRIMINATION ......................................... 3

2.01 - Non-Discrimination ................................................................ 3 2.02 - Agreement Rights ................................................................... 3 2.03 - Equal Employment Opportunity/Affirmative Action ............. 3

ARTICLE 3 ? UNION RIGHTS ........................................................ 4

3.01 - Access..................................................................................... 4 3.02 - Stewards ................................................................................. 4 3.03 - Union Activities...................................................................... 5 3.04 - Meeting Space ........................................................................ 5 3.05 - Bulletin Boards ....................................................................... 6 3.06 - Mail Service and Use of State Electronic Systems ................. 6 3.07 - Union Orientation ................................................................... 6 3.08 - Information Provided to the Union ......................................... 6 3.09 - Printing of Agreement ............................................................ 7 3.10 - Union Leave ........................................................................... 7 3.11 - Union Requests for Time Away from Job Duties for Union Work ................................................................................................. 8 3.12 - Union Offices ......................................................................... 9

ARTICLE 4 ? CHECKOFF................................................................ 9

4.01 - Dues Deduction ...................................................................... 9 4.02 - Fair Share Fee ....................................................................... 10 4.03 - Maintenance of Membership ................................................ 10 4.04 - Religious Accommodation Pursuant to Title VII ................. 10 4.05 - Indemnification..................................................................... 11

ARTICLE 5 ? MANAGEMENT RIGHTS...................................... 11

ARTICLE 6 ? PROBATIONARY EMPLOYEES.......................... 12

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6.01 - Probationary Periods............................................................. 12 6.02 - Conversion of Temporary, Intermittent, Interim, Welfare to Work Initiative or Seasonal Employees .......................................... 14

ARTICLE 7 ? OTHER THAN PERMANENT POSITIONS ........ 15

7.01 - Temporary Positions ............................................................. 15 7.02 - Interim Positions................................................................... 15 7.03 - Intermittent Positions............................................................ 15 7.04 - Seasonal Employees ............................................................. 16 7.05 - Salaries of Interim Positions and Non-Intermittent 1,000 Hour Assignments Positions .................................................................... 16 7.06 - Seasonal, Intermittent, Interim, Temporary Overtime .......... 16 7.07 - Welfare to Work Initiative Participants ................................ 16 7.08 - Work Scheduling .................................................................. 16 7.09 - Project Employees ................................................................ 17 7.10 - Temporary Working Level Pay Supplements ....................... 17

ARTICLE 8 ? LABOR/MANAGEMENT COMMITTEES .......... 17

8.01 - Agency Committees ............................................................. 17 8.02 - Committee Purpose and Agenda........................................... 17 8.03 - Time Off ............................................................................... 18 8.04 - Labor/Management Relations............................................... 18 8.05 - Joint Information Technology (IT) Committee .................... 18

ARTICLE 9 ? OHIO EMPLOYEE ASSISTANCE PROGRAM.. 20

9.01 - Joint Promotion..................................................................... 20 9.02 - Ohio EAP Advisory Committee ........................................... 20 9.03 - Ohio EAP Steward Training ................................................. 20 9.04 - Employee Participation in Ohio EAP ................................... 20

ARTICLE 10 ? CHILD CARE......................................................... 21

10.01 - Child Care Expenses Reimbursement Program .................. 21 10.02 - Dependent Care Spending Account Program ..................... 22 10.03 - Communication of Programs to Employees ....................... 23

ARTICLE 11 ? HEALTH AND SAFETY ....................................... 23

11.01 - General Duty....................................................................... 23 11.02 - Personal Protective Clothing and Equipment ..................... 23 11.03 - Unsafe Conditions .............................................................. 23 11.04 - Workplace Violence ........................................................... 24

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11.05 - Communicable Diseases ..................................................... 24 11.06 - The Right-to-Know About Toxic Substances..................... 25 11.07 - First Aid and CPR (Cardiopulmonary Resuscitation)......... 25 11.08 - Video Display Terminals .................................................... 26 11.09 - Working Alone ................................................................... 26 11.10 - Asbestos.............................................................................. 26 11.11 - Concern for Pregnancy Hazards ......................................... 27 11.12 - Health and Safety Committees ........................................... 27 11.13 - Physical Exams................................................................... 28 11.14 - Duty to Report .................................................................... 28 11.15 - Vehicle Inspection .............................................................. 29 11.16 - Water and Restroom Facilities............................................ 29 11.17 - Personal Property................................................................ 29 11.18 - Lounge Areas...................................................................... 29 11.19 - Emergency Phone Use ........................................................ 29

ARTICLE 12 ? STAFFING CONCERNS....................................... 29

ARTICLE 13 ? WORK WEEK, SCHEDULES AND OVERTIME ............................................................................................................. 29

13.01 - Standard Work Week.......................................................... 29 13.02 - Work Schedules .................................................................. 30 13.03 - Meal Periods ....................................................................... 31 13.04 - Rest Periods ........................................................................ 31 13.05 - Reassignments Within Institutions ..................................... 31 13.06 - Report-In Locations ............................................................ 32 13.07 - Overtime ............................................................................. 32 13.08 - Call-Back Pay ..................................................................... 34 13.09 - Report Pay .......................................................................... 34 13.10 - Payment for Overtime......................................................... 34 13.11 - Wash-Up Time ................................................................... 35 13.12 - Stand-By Pay ...................................................................... 35 13.13 - Flextime/Four Day Work Week ......................................... 36 13.14 - Shift Rotation, Swing Shifts and Split Shifts ...................... 36 13.15 - Emergency Leave ............................................................... 36 13.16 - Time Clocks........................................................................ 38

ARTICLE 14 ? RESERVED FOR FUTURE USE ......................... 38

ARTICLE 15 ? EMPLOYMENT SECURITY ............................... 38

ARTICLE 16 ? SENIORITY............................................................ 40

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16.01 - Definitions .......................................................................... 40 16.02 - Exceptions .......................................................................... 41 16.03 - Ties ..................................................................................... 42 16.04 - Seniority Rosters................................................................. 42 16.05 - Statewide Seniority Credit Tribunal ................................... 42

ARTICLE 17 ? PROMOTIONS, TRANSFERS, DEMOTIONS AND RELOCATIONS ...................................................................... 43

17.01 - Policy .................................................................................. 43 17.02 - Definitions .......................................................................... 44 17.03 - Posting ................................................................................ 45 17.04 - Applications........................................................................ 46 17.05 - Selection ............................................................................. 47 17.06 - Selection Devices/Proficiency Instruments/Assessments ... 48 17.07 - Permanent Transfers ........................................................... 49 17.08 - Permanent Relocation ......................................................... 49 17.09 - Nepotism............................................................................. 50 17.10 - ODOT Temporary Work Assignment ................................ 50

ARTICLE 18 ? LAYOFFS................................................................ 50

18.01 - Layoffs................................................................................ 50 18.02 - Guidelines ........................................................................... 51 18.03 - Implementation of Layoff Procedure.................................. 51 18.04 - Bumping in the Same Office, Institution or County ........... 52 18.05 - Bumping in the Agency Geographic Jurisdiction ............... 53 18.06 - Previously Held Classifications .......................................... 53 18.07 - Bumping Outside the Unit .................................................. 54 18.08 - Limits.................................................................................. 54 18.09 - Geographic Divisions ......................................................... 54 18.10 - Classification Groupings .................................................... 54 18.11 - Recall .................................................................................. 54 18.12 - Bidding Rights for Employees on Layoff ........................... 55 18.13 - Reemployment.................................................................... 55 18.14 - Placement ........................................................................... 56 18.15 - Service Credits.................................................................... 56 18.16 - Inter-Agency Merger .......................................................... 56 18.17 - Alternate Procedures........................................................... 56 18.18 - Layoff Committee............................................................... 57 18.19 - Notice to Other Agencies.................................................... 57

ARTICLE 19 ? WORKING OUT OF CLASS................................ 57

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19.01 - Position Descriptions .......................................................... 57 19.02 - Grievance Steps .................................................................. 57 19.03 - Holding Classes .................................................................. 60 19.04 - No Pre-positioning.............................................................. 60

ARTICLE 20 ? BENEFITS .............................................................. 60

20.01 - Health Care, Eligibility, Open Enrollment ......................... 60 20.02 - Joint Health Care Committee (JHCC) ................................ 64 20.03 - Health Plan Characteristics ................................................. 67 20.04 - Health Plan Selection and Contracting ............................... 84 20.05 - Employee Costs .................................................................. 86 20.06 - Voluntary Supplemental Benefit Plans ............................... 88

ARTICLE 21 ? UNION BENEFITS TRUST .................................. 89

21.01 - Trust Governance ............................................................... 89 21.02 - Trust Benefits for State Employees .................................... 89 21.03 - Payroll Deductions ............................................................. 90 21.04 - Administrative Agreement Between the Union Benefits Trust and the Employer................................................................... 90 21.05 - Payments............................................................................. 90 21.06 - Non-Bargaining Unit Coverages for State Employees ....... 90

ARTICLE 22 ? PERFORMANCE EVALUATION ....................... 91

22.01 - Use ...................................................................................... 91 22.02 - Limits.................................................................................. 91 22.03 - Appeals ............................................................................... 92

ARTICLE 23 ? PERSONNEL RECORDS ..................................... 92

23.01 - Personnel Files.................................................................... 92 23.02 - Review of Personnel Files .................................................. 93 23.03 - Employee Notification........................................................ 93

ARTICLE 24 ? DISCIPLINE ........................................................... 93

24.01 - Standard .............................................................................. 93 24.02 - Progressive Discipline ........................................................ 94 24.03 - Supervisory Intimidation .................................................... 94 24.04 - Investigatory Interview ....................................................... 95 24.05 - Pre-Discipline ..................................................................... 95 24.06 - Imposition of Discipline ..................................................... 96 24.07 - Prior Disciplinary Actions .................................................. 97

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24.08 - Polygraph Stress Tests ........................................................ 97 24.09 - Drug Testing ....................................................................... 98 24.10 ? Ohio Employee Assistance Program (EAP)....................... 98

ARTICLE 25 ? GRIEVANCE PROCEDURE................................ 98

25.01 - Process ................................................................................ 98 25.02 - Grievance Steps ................................................................ 100 25.03 - Arbitration Procedures ...................................................... 104 25.04 - Grievance Procedure Committees .................................... 104 25.05 - Arbitration/Mediation Panels ............................................ 105 25.06 - Time Limits ...................................................................... 106 25.07 - Time Off, Meeting Space and Telephone Use .................. 106 25.08 - Other Grievance Resolution Methods............................... 107 25.09 - Relevant Witnesses and Information ................................ 107 25.10 - Expedited Arbitration Procedure ...................................... 108 25.11 - Non-Traditional Arbitration .............................................. 108 25.12 - Attendance ........................................................................ 109 25.13 - Electronic Grievance System............................................ 109 25.14 - Miscellaneous ................................................................... 109

ARTICLE 26 ? HOLIDAYS ........................................................... 109

26.01 - Observance ....................................................................... 109 26.02 - Holiday Pay ...................................................................... 110 26.03 - Work on Holidays............................................................. 110 26.04 - Eligibility for Holiday Pay................................................ 111

ARTICLE 27 ? PERSONAL LEAVE ............................................ 111

27.01 - Eligibility for Personal Leave ........................................... 111 27.02 - Personal Leave Accrual .................................................... 111 27.03 - Charge of Personal Leave ................................................. 111 27.04 - Notification and Approval of Use of Personal Leave ....... 111 27.05 - Prohibitions....................................................................... 112 27.06 - Conversion or Carry Forward of Personal Leave Credit at Year's End .................................................................................... 112 27.07 - Conversion of Personal Leave Credit Upon Separation from Service .......................................................................................... 112 27.08 - Transfer of Personal Leave Credit .................................... 112 27.09 - Leave Availability ............................................................ 112

ARTICLE 28 ? VACATIONS ........................................................ 112

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28.01 - Rate of Accrual ................................................................. 112 28.02 - Maximum Accrual ............................................................ 113 28.03 - Procedure .......................................................................... 114 28.04 - Payment upon Separation ................................................. 114 28.05 - Disposition of Work During Vacation .............................. 115 28.06 - Leave Availability ............................................................ 115 28.07 - Annual Vacation Leave Conversion ................................. 115

ARTICLE 29 ? SICK LEAVE........................................................ 115

29.01 - Definitions: Sick Leave for State Employees ................... 115 29.02 - Sick Leave Accrual........................................................... 115 29.03 - Notification....................................................................... 117 29.04 - Sick Leave Policy ............................................................. 117 29.05 - Carry-Over and Conversion.............................................. 120 29.06 - Leave Donation Program .................................................. 120 29.07 - Sick Leave Pilot Programs................................................ 122 29.08 - Leave Availability ............................................................ 122

ARTICLE 30 ? OTHER LEAVES WITH PAY............................ 123

30.01 - Jury Duty .......................................................................... 123 30.02 - Military Leave .................................................................. 123 30.03 - Bereavement Leave .......................................................... 123 30.04 - Voting ............................................................................... 123 30.05 - Witness Duty .................................................................... 123 30.06 - Professional Meetings....................................................... 124 30.07 - Civic Duty ........................................................................ 124 30.08 - Paid Adoption/Childbirth Leave ....................................... 124

ARTICLE 31 ? LEAVES OF ABSENCE ...................................... 127

31.01 - Unpaid Leaves .................................................................. 127 31.02 - Military Leave .................................................................. 128 31.03 - Application for Leave ....................................................... 128 31.04 - Authorization for Leave.................................................... 129 31.05 - Failure to Return from Leave............................................ 129 31.06 - Application of the Family and Medical Leave Act ........... 129

ARTICLE 32 ? TRAVEL................................................................ 129

32.01 - Overnight Stays ................................................................ 129 32.02 - Personal Vehicle ............................................................... 129 32.03 - Travel Reimbursement...................................................... 129

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