Washington County Sheriff’s Office



Scioto County Sheriff’s Office [pic]

Portsmouth, Ohio

WRITTEN DIRECTIVES

POLICY AND PROCEDURES

711 STAFFING

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|Effective Date: |Directives Rescinded: |Review Date:090705 |

|020106 | |Pages 25 |

| | |Distribution: |

|Revised date: |Reference: | |

Revision:

01 PURPOSE

Provide sufficient staffing to the Scioto County Jail [SCJ] to ensure the safety and security of the inmates, staff and community.

02 POLICY

The Scioto County Sheriff will assign sufficient staff to ensure the safe and secure operation of the county jail, but only to the extent that such staff can be provided with funds appropriated to the Sheriff’s Office at the discretion of the Scioto County Board of Commissioners. The Sheriff’s Office will conduct background investigations on all prospective employees of the facility.

03 DEFINITIONS

Jail Administrator – The Corrections Division Commander performs the function of Jail Administrator.

04 PROCEDURE

04.01 MISSION

• The mission of Scioto County Jail is the humane detention of persons as ordered by the court and the provision of opportunities for personal improvement of those confined is the responsibility of the staff.

• As a public service institution, the Jail must serve the community as a component

• of the Scioto County Sheriff’s Office and as a segment of the criminal justice system. To gain respect as an asset to the community, the Jail staff must approach their mission with an attitude and behavior that evokes honesty, integrity and professionalism.

The Corrections profession is one which demands honor from its members. This honor can be earned by the Scioto County Jail Facility staff by maintaining a positive mental attitude toward the mission of the Jail.

04.02 JAIL ADMINISTRATOR

The Scioto County Jail shall have a designated jail administrator who is qualified by training or experience to supervise and control inmates.

The Jail Administrator’s qualifications and duties shall be outlined in a written job description.

03. EMPLOYEE PERFORMANCE REVIEWS

A performance review of all jail employees shall be conducted annually. A standardized format shall be utilized for this review and shall only reflect on the employee’s jail duties during the evaluation period.

Shift Sergeants – will be responsible for performance reviews of deputy sheriffs.

Captain– will be responsible for performance reviews of shift supervisors and kitchen staff.

Division Commander – will be responsible for performance reviews of the Jail Sergeant.

Completed Evaluations – will be maintained as part of the employee’s personnel file.

04.04 SHIFT SUPERVISOR

Every shift shall have an assigned staff person who will be in charge of the shift.

Shift Supervisor – Under the general direction of the sergeant the supervisor will be responsible for the following:

• provide supervision to staff on their assigned shift;

• be able to perform the duties required at each duty post;

• ensure compliance with all directives of the Sheriff’s Office ;

• make recommendations for overtime and leave requests to the Captain;

• conduct briefing sessions with staff;

• normally serve as the roving officer which will allow for the supervision of other officers and to provide backup to other officers; and

• perform other duties as assigned by the Sergeant.

Officer-in-Charge – When the sergeant is not available for duty, an officer will be assigned by the sergeant to serve as the officer-in-charge and it will be noted on the shift schedule. The officer-in-charge will have the same responsibilities and perform the same duties as are required of the shift sergeant.

05. USE OF VOLUNTEERS

On occasion, volunteers will be used in non-security functions as designated by the Division Commander and will be responsible to the shift supervisor. Volunteers will be subject to a background investigation prior to beginning their volunteer work.

Training – Volunteers will receive instructions in the following areas prior to beginning work as a volunteer:

• entry, exit, and security of the facility;

• explanation of contraband;

• specific role of the volunteer; and

• responsibility of the volunteer.

06. OATH OF OFFICE

All employees will be required to take the Scioto County Sheriff’s Oath of Office and will be provided with a copy.

The Scioto County Sheriff’s Office Oath of Office:

• I pledge my solemn oath I will support the constitution of the United States and the Constitution of the State of Ohio.

• I pledge and affirm that I will perform my assigned duties in a manner deemed proper and professional as an employee of the Scioto County Sheriff’s Office.

• I will abide by the directives; rules, regulations, polices, and procedures, set forth by the Scioto County Sheriff’s Office.

• My position as an employee of the Scioto County Sheriff’s Office is that of a public servant and I will personally extend every effort to fulfill my assigned duties to the best of my ability.

• I will not exceed or misuse my authority or job description as an employee for unauthorized or unethical personal gain.

• I pledge my personal conduct, at all times, to be such as not to reflect adversely or unfavorably upon myself, the Sheriff’s Office, or law enforcement, in general.

• To these statements, I voluntarily pledge myself, without reservations, as I accept my position as an employee of the Scioto County Sheriff’s Office.

The oath will be administered by the Sheriff or a licensed notary.

07. STAFFING PLAN

The facility shall be staffed with the necessary personnel to ensure compliance with the Ohio “minimum Standards for Jails.”

Staffing Analysis Plan – A staffing analysis plan approved by the Jail Administrator shall be implemented to ensure that all duty post assignments are covered on a continuous basis. This plan will ensure there are sufficient numbers of trained staff available to replace staff that is on sick leave, vacation, military leave, training leave, etc. The shift relief factor being applied is 1.5. The shift relief factor includes the swing shift/ relief officers in this factor.

• Personnel – This staffing plan must allow for sufficient numbers of both male and female personnel to be on-duty and available to perform gender sensitive functions and procedures such as frisk and strip searches.

• Review of Plan – The plan shall be reviewed once a year by the Jail Administrator. This review will be documented in writing and include the recommendations for any revisions. The report will be submitted to the Sheriff through the chain-of-command for his review. After approval by the Sheriff, the report will be forwarded to the Scioto County Commissioners for funding consideration.

Staffing Levels – The SCJ suggested manpower allocation is as follows:

Administration

• Jail administrator [1]

• Clerk / Records support person [1]

Inmate Supervision

• Correction Officer [21] [5 Sergeants]

• Visitation Officer [1]

• Transportation Officer [1]

• Part-time officers [2]

Food Service

• Food service supervisor [1]

• Full time cooks [2]

Medical - Contract physician and nurses

Programming

• Contract services

• Volunteers

Facility Maintenance - Contract services or maintenance supervisor

08. DUTY POSTS

Instructions for all duty posts:

• Anytime an officer enters a housing unit, a second officer must be immediately available as a back-up officer.

• Duty post orders are a general guideline. However some flexibility of staff and operations may be necessary for the safe, secure, and orderly operation of the facility.

• Staff may deviate from policy and procedures under emergency conditions and/or at the directions of supervisory staff.

Post Orders

Post orders for each position in the Scioto County Jail shall be established by the Jail Administrator. Each Shift supervisor is responsible to insure the post orders for each position are adhered to on their respective shifts. Each Deputy Sheriff is responsible to comply with the post orders for the position they are assigned to. Deviation from post orders is permitted in the event of an emergency after approval by the shift supervisor when compliance will affect the safety of inmates, employees, or the public. Whenever post orders are deviated from due to the above, the shift supervisor will document the change and the reason for the change. Jail Staff duties are limited to the operation of the Scioto County Jail.

PROCEDURE

I. A post is a position of duty or trust assigned to an employee within the Jail. The established posts within the Facility, which will include, but not necessarily be limited too, include:

A. Male Housing (1)

B. Female Housing Officer

C. Booking Officer

D. Central Control Officer

E. Rover Officer

II. Copies of the Post Orders shall be kept in all Scioto County Jail Manuals, and in addition to, the post orders for specific posts shall be kept at the following locations:

LOCATION NUMBER

Jail Administrator Copy of all Post Orders

Each Housing Unit 1 Copy

Central Control 1 Copy

Booking Counter 1 Copy

III. When Post Orders are added, changed, or deleted; the Shift Supervisors shall ensure that their shifts review them, and sign-off as to reviewing the order.

Appendix A

I. GENERAL POST ORDER INFORMATION

A. Location of Post Orders - Copies of post orders shall be available in the offices of the Jail Administrator, the Shift Supervisor, at each fixed post, and in every Policy and Procedure Manual.

B. Utilization of Orders

1. All Deputy Sheriffs and Supervisors shall use the post orders to familiarize themselves with the extent and duties of the post, as well as stay abreast of changes that occur in the operation or duties of the post.

2. Field Training Officers shall instruct all newly recruited Deputy Sheriffs to read the post orders prior to their assignment of a post. The officers shall be tested as to their knowledge of post orders prior to the end of their probationary period.

3. When Deputy Sheriffs are assigned to a post, they should continually be reading the post orders as to be abreast of the schedule and duties of any assigned post.

C. Changes to Post Orders - Deputy Sheriffs are encouraged to submit to their supervisors a written list of changes that have occurred or, in their opinion, should occur in the operation of their posts. The Shift Supervisor shall edit these suggestions and submit them to the Jail Administrator, or his designee for review and/or action. No changes will be made in any post order without the approval of the Jail Administrator.

D. Security of Post Orders - Post orders are for the exclusive use of Facility personnel and shall, at no time for any reason, be shown to inmates or persons who are not so authorized.

E. Relationship to Overall Jail Policy and Procedure Manual Post orders are intended to provide an outline description of the duties and tasks affiliated with each post. Flexibility of staff and operations is a necessity for the safe, secure, and orderly operation of this facility. In addition, for detailed information on how specific procedures are carried out (e.g., Emergency Evacuation, Disciplinary Procedure, Key Control, Inmate Rights, Visitation, Medical Procedures, etc.), the officer must be able to refer to the specific section of the Jail Policy and Procedure Manual for additional direction.

F. General Orders-

1. At no time will any inmate of the Scioto County Jail have any authority or control over any other inmate or any security function of the Scioto County Jail.

2. At no time will any inmate of the Scioto County Jail be in possession of any keys, which control any function of the Scioto Jail.

3. Inmates of the Scioto County Jail are never permitted inside the

Control Center of the Scioto County Jail.

4. Anytime a staff officer enters a housing unit with more than one inmate, a second officer must be immediately available to enter the housing unit as back up.

F. Post Coverage - The posts covered by the procedure include Central Control, Booking Counter, Housing Officers, and Rover Officers.

POST ORDERS

CENTRAL CONTROL OFFICER

HOURS OF DUTY DAYS

Day Shift 7:00 a.m. to 3:00 p.m. Sunday

Afternoon Shift 3:00 p.m. to 11:00 p.m. through

Midnight Shift 11:00 p.m. to 7:00 a.m. Saturday

GENERAL INSTRUCTIONS

1. Control Officer must be in complete uniform.

2. Read and follow Central Control post orders in "Staff Post Order Manual".

3. Complete logs and reports before going off-duty.

4. Know Central Control emergency procedures.

5. Officers may deviate from general orders under emergency conditions and/or at the direction of the Shift Supervisor or other supervisory staff.

SCHEDULED DUTIES

FirstWatch - 2300 to 0700

2300 * Shift change on post / Passdown

* Check keys; verify key control.

* Test Central Control board

• Read Central Control pass down log

APPENDIX A

* Change battery and log in Battery log

* Announce over P.A system for "Beginning Headcount". All movement in Facility ceases.

* Fax paperwork to all agencies requiring so.

2300 - 2320 * Announce over P. A. system "Clear Count" upon advisement from Booking. All movement may resume in Facility.

2300 - 0700 * Monitor all cameras inside and outside of secure perimeter by rotating cameras through pre-programmed sequences.

* Operate all interior and exterior doors. Doors are only to be opened for authorized personnel, at their request.

* Check all requested visitors on Approved Visitor List (Form CF-058) for local and/or entered warrants in LEADS. Enter all approved visitors in inmates computer approved visitor log.

0500 * Allow movement of kitchen trusties to the kitchen.

0500 - 0545 * Monitor all breakfast tray movement to and from all housing areas, opening doors for authorized Officers.

0615- 0645 * All movement in Facility ceases for headcount.

0645 - 0700 * Movement may resume in Facility.

Second Watch - 0700 to 1500

0700 * Shift change on post / Pass down

* Check keys; verify key control.

* Test Central Control board

* Read Central Control pass down log.

* Change battery and log in Battery log

• Announce "Standing Headcount" over Jail P.A. system.

• All movement in Facility ceases.

0700 - 0730 * Announce "Clear Count" upon advisement from Booking. Movement may resume in Facility.

0700 - 1500 * Monitor all cameras inside and outside of secure perimeter by rotating cameras through pre-programmed sequences.

* Operate all interior and exterior doors. Doors are only to be opened for authorized personnel, at their request.

0800 * Turn on all telephones in Housing areas

0900 - 1100 * Monitor indoor / outdoor recreation.

1100 - 1145 * Monitor all lunch tray movement to and from all housing areas, opening doors for authorized Officers.

1200 - 1415 * Monitor indoor / outdoor recreation.

* Sort and check all inmate mail for contraband

1415- 1445 * All movement stops in Facility, announce "Standing Headcount" over Jail P.A. system.

1445 - 1500 * Announce "Clear Count" upon advisement from Booking. Movement may resume in Facility.

Third Shift - 1500 to 2300

1500 * Shift change on post / Pass down

* Check keys; verify key control.

* Test Central Control board

* Read Central Control post log.

* Change battery and log in Battery log

* Announce "Standing Headcount" over Jail P.A. system. All movement in Facility ceases.

1500 - 1520 * Announce "Clear Count" P.A. system upon advisement from Booking. Movement may resume in Facility.

1500 - 2300 * Monitor all cameras inside and outside of secure perimeter by rotating cameras through pre-programmed sequences.

* Operate all interior and exterior doors.

* Doors are only to be opened for authorized personnel, at their request.

* Allow entrance of work release prisoner returning from work, logging them in jail log, and coordinating entrance into Facility with Rover Officers.

1700 - 1745 * Monitor all lunch tray movement to and from all housing areas, opening doors for authorized Officers.

1800 - 2200 * Monitor indoor / outdoor recreation / exercise.

2100 * Turn off all telephones in Jail Facility

2215- 2245 * Announce over P.A. System for "Final Headcount". All movement in Facility ceases.

2245 - 2300 * Announce over P.A. system "Clear Count" upon advisement from Booking. All movement may resume in Facility.

NON-SCHEDULED DUTIES

1. Carefully control all entrance and exit of the building via secure sally port through the security perimeter.

2. Maintain visual surveillance of all staff and trusties moving in the Jail corridors.

3. Maintain audio (via portable radio and intercom) and visual (via CCTV) contact with the Booking Officer, Housing Officers, Rover/Movement Officers, and any other staff working directly with inmates.

4. Control movement within the facility via electronically controlled security doors.

5. Control public access to non-contact and contact visiting booths.

6. Control attorney/professional visit or access to attorney/professional visiting booths.

7. Allow exit/entrance of Work Release going to or returning from work.

8. Monitor all facility emergency alarm systems and respond as necessary.

9. Summon emergency assistance (ambulance, fire department, law enforcement) when needed.

10. Coordinate and direct (as a Command Post) all emergency services in the event of riot, disorder, natural disaster, hostage situations, and similar emergencies as directed by the Sheriff or his designee.

11. Maintain strict key control by carefully issuing security keys to authorized personnel, and by carefully inventorying facility keys in accordance with key control policies.

12. Monitor all CCTV monitors.

13. Serve as the central receiving point for all communications conducted within the Jail.

14. Respond to incoming phone calls.

15. Handle public coming to the facility after hours via CCTV monitoring of the public lobby and intercom to the public lobby foyer.

16. Maintain an accurate shift activity log.

POST ORDERS

ROVER OFFICER

HOURS OF DUTY DAYS

Day Shift 7:00 a.m. - 3:00 p.m. Sunday

Afternoon Shift 3:00 p.m. - 15:00 p.m. through

Midnight Shift 15:00 p.m. - 7:00 a.m. Saturday

GENERAL INSTRUCTIONS

1. Rover Officer must be in complete uniform.

2. Read and follow Rover post orders.

3. Complete logs and reports before going off-duty.

4. Closely monitor assigned housing units, including trusty unit, work release unit, classification unit, female unit, kitchen, laundry and multi-purpose room.

5. Provide "backup" to staff.

6. Know emergency evacuation procedures for trusty unit, work release unit, male and female unit, classification unit and booking/holding area.

7. Officers may deviate from general orders under emergency conditions and/or at the direction of the Shift Supervisor or other supervisory staff.

SCHEDULED DUTIES

First Shift - 2300 to 0700

2300 * Shift change on post / Passdown

* Change battery and log in Battery log

* Check Work Release inmates "out" for work.

2300 - 0700 * Bring in, shower, and change out all work release inmates returning on first watch.

* Bring in, pat down, and receive all fresh arrest inmates.

* Assist the booking Officer with in and out process of any inmates.

* Assist Housing officers, when needed, with rounds, classification, movement, etc.

* Perform random surveillance on midnight cleaning inmate workers.

0430-0500 * Escort Inmate workers to kitchen

0500 * Deliver trays to Housing Officers

* Relieve officers (one at a time) for meal

* Assist with feeding inmates

0545 * Assist with supervising cleanup of housing areas.

0645 * Conduct final headcount.

Second Shift -0700 to 1500

0700 * Shift change on post/ Passdown

* Change battery and log in Battery log

* Obtain housing list for each housing area

* Conduct official standing headcount in housing areas. Advise Central Control officer of totals.

0700-1500 * Respond to requests for assistance in all other posts.

* Provide intermittent supervision of professional visitation, visitation.

* Conduct security rounds within every 60-minute time frame.

* Bring in, pat down, and receive all fresh arrest inmates.

* Assist the booking officer with in and out process of any inmates.

0900 * Provide razors to inmates in the housing areas.

0900-1000 * Assist nurse with medication pass as needed

1100 * Deliver meal trays to housing officers

* Relieve officers (one at a time) for meals

1200 * Supervise clean-up of housing areas

* Supervise trash removal from kitchen

1300-1445 * Assist nurse with sick call and/or Doctor call in the medical room

* Obtain money orders, mail, and personal articles from Central Control and deliver to housing units as needed.

1445 * Conduct ending official head count in housing areas. Report totals to Central Control and log.

Third Shift 1500-2300

1500 * Shift change on post/pass down

* Change battery and log in battery log

* Obtain housing list for each housing area.

* Conduct official standing headcount in the housing areas. Report totals to Central Control

1500-2300 * Respond to request for assistance in all other posts

* Provide intermittent supervision of professional visitation, visitation and housing areas.

* Conduct security rounds in the housing areas within every sixty-minute time frame

* Bring in, shower, and change out all work release inmates returning on first watch

* Bring in, pat down, and receive all fresh arrest inmates

* Assist the Booking Officer with in and out process of any inmates

1700 * Deliver meal trays to housing officers and assist with distributing trays to inmates

* Relieve stationary post officers for meals (one at a time)

1800 * Supervise clean-up on housing areas

* Assist with escorting inmates to visitation

2245 * Conduct ending official headcount in the housing areas. Report totals to Central Control.

NON-SCHEDULED DUTIES

1. “Check-in” all new inmates and orient them to the operation of their assigned housing unit (e.g., location and use of telephones, visitation schedule, recreation schedule). Review the inmate rulebook with each inmate.

2. Inspect the housing area of all inmates being moved to new housing to insure the prisoner has thoroughly cleaned the cell and the inmate has not damaged the cell during their occupancy.

3. Monitor assigned housing units during meals for any unusual behavior (i.e., inmates not eating, inmates taking food to their cells or sleeping areas, excessive food waste, inmates taking food from each other). Ensure that all eating utensils are retrieved, accounted for and returned to the kitchen.

4. Monitor indoor and outdoor recreational activities.

5. Randomly frisk search all inmates exiting and entering inmate worker, work release, and female housing areas.

6. Perform clothing exchange/shower on incoming work release prisoners and outside inmate workers.

7. Escort inmates as required to and from sick call, visitation and programs.

8. Assist in supervising visitation, religious services, AA meetings, and program activities.

9. Ensure that inmates do not take any personal property out of housing when going to court, when going to programs (exception: religious materials for religious services), and when going to visitation (exception: legal materials for visits with attorneys).

10. Ensure that prisoners being transported do not have access to a telephone one-hour prior to transport for security reasons.

11. Respond to inmate requests or forward the requests to the appropriate staff person for response

12. Enforce facility rules and regulations through application of the Scioto County Jail Disciplinary Polices and Procedures.

13. Informally resolve inmate grievances where possible and assist inmate in initiating a formal grievance when necessary.

14. Conduct periodic inspections and searches of housing areas, work release locker room, program areas, and outdoor recreation area.

15. Appropriately respond to emergency situations in assigned housing units (i.e., suicide attempts, medical emergencies, disturbances, fires).

16. Assist meal service, medications, and inspections as needed in the assigned areas.

17. Assist booking officer with back up of bookings, violent/combative intakes and other emergencies.

18. Supervise inmate workers with cleaning.

19. Supervise the operation of the laundry.

20. Maintain accurate shift activity logs.

POST ORDERS

HOUSING OFFICERS

HOURS OF DUTY DAYS

First Shift Sunday through Saturday 2300- 0700

Second Shift Sunday through Saturday 0700- 1500

Third Shift Sunday through Saturday 1500- 2300

GENERAL INSTRUCTIONS

1. The housing officer must be in complete uniform.

2. Read and follow Housing Officer post orders.

3. Complete logs and reports before going off-duty.

4. Know emergency evacuation procedures for entire housing unit (maximum, minimum security, protective custody and disciplinary segregation).

5. Do not leave post without being properly relieved.

6. Officers may deviate from general orders under emergency conditions and/or at the direction of the Shift Supervisor or other command staff.

SCHEDULED DUTIES

First Shift - 0001 to 0800

2300 * Shift change on post.

* Read pass down log.

* Change battery and log in Battery charging log.

* Review prisoner status with officer going off duty.

* Verify count with the officer going off-duty.

* Conduct control panel test.

* Conduct Man-Down test

* Conduct official headcount

* Call headcount into booking.

2330 - 0430 * Conduct cell checks in conjunction with housing Rover Officer at least every hour, but on an irregular schedule; more frequently for inmates who are suicidal, violent, mentally ill, or intoxicated.

0445 * Provide meal counts to Central Control.

0500 * Wake prisoners.

* Serve breakfast in Housing unit.

0530 - 0630 * Remove meal trays.

* Change out on scheduled days

0700 * Verify formal count with on-coming officer and provide to Central Control.

SCHEDULED DUTIES

Second Shift - 7:00 a.m. to 3:00 p.m.

0700 * Shift change on post.

* Read pass down log.

* Change battery and log in Battery charging log.

* Review prisoner status with officer going off duty.

* Verify count with the officer going off-duty.

* Conduct control panel test.

* Conduct Man-Down test

* Conduct standing headcount after announcement over PA system from Central Control.

0720 * Call in headcount to Booking

0730 * After clear count is announced, unlock all cell doors for shower and cleanup time.

0900 * Razors in/out.

* Telephones turned on.

* Provide meal count to Kitchen.

0900 - 1030 * Medication pass

1030 * Conduct cell and dayroom inspections

of housing units.

1030 * Shut off dayroom telephones and TVs.

* Lock-down for lunch and formal count.

1100 * Unlock housing units for lunch.

* Serve lunch in housing units.

1130 - 1200 * Pick-up trays for return to kitchen.

* Initiate prisoner cleaning of

dayrooms.

1200 * Indoor/outdoor exercise.

1430 * Lock-down for shift change and

formal count.

* Turn off telephones and TVs.

* Verify formal count with

on-coming officer and provide

to Central Control.

SCHEDULED DUTIES

Third Shift - 1500 to 2300

1500 * Shift change on post.

* Read pass down log.

* Change battery and log in Battery charging log.

* Review prisoner status with officer going off duty.

* Verify count with the officer going duty.

* Conduct control panel test.

* Conduct Man-Down test

* Conduct standing headcount after announcement over PA system from Central Control.

1520 * Call in headcount to Booking

1630 * Unlock housing unit for evening meal.

* Serve evening meal in housing unit.

1730 - 1800 * Pick-up trays; return to kitchen.

* Initiate prisoner cleaning of

dayrooms.

* Collect garbage.

* Turn on telephones and TVs.

1800 * Evening recreation.

2000 * Assist nurse in distributing medications.

2200 * Turn off telephones.

2230 * TV's off; lock-down for night, formal

count.

* Verify formal count with on coming

officer and provide to Central

Control.

o Shift change.

NON-SCHEDULED DUTIES

1. "Check-in" all new inmates to the housing unit and orient them to pod operations (e.g., location and use of telephones, pod visitation schedule, exercise schedule).

2. "Check-out" all inmates leaving the housing unit or moving from one cell to another to ensure the inmate has thoroughly cleaned the cell and that the inmate has not done any damage during his occupancy.

3. Closely supervise inmate during meals for any unusual behavior (i.e., inmates not eating, inmates taking food to their cells, excessive food waste, inmates taking food from each other). Ensure that all eating utensils are retrieved and accounted for.

4. Monitor in-pod recreational activities such as board games, cards, and TV.

5. Monitor movement of housing inmates to and from indoor and outdoor exercise areas.

6. Frisk-search all inmates exiting and entering the housing area to control contraband.

7. Facilitate sending inmates from the housing unit to sick call, visitation, court and the multi-purpose room. (When possible, announce programs about 15 minutes before inmate movement is to begin).

8. Ensure that prisoners do not take any personal property out of the housing unit when going to court, when going to programs (exception is religious materials for religious services), and when going to visitation (exception is legal materials for visits with attorneys).

9. Ensure that inmates to be transported do not have access to a telephone one-hour prior to transport for security reasons.

10. Inspect all incoming mail to control contraband. (Legal and privileged mail must be opened in the presence of the prisoner).

11. Issue prisoners' personal hygiene items as needed (e.g. soap, toothbrush, toothpaste, toilet paper).

12. Issue and monitor the use of shaving equipment.

13. Respond to inmates' requests or forward the requests to Inmate Services for response.

14. Enforce facility rules and regulations through application of the Scioto County Jail Disciplinary Policies and Procedures.

15. Informally resolve prisoner grievances where possible and assist prisoners in initiating a formal grievance when necessary.

16. Conduct periodic inspection and searches of all areas in the housing unit.

17. Appropriately respond to emergency situations in the housing unit (e.g., suicide attempts, medical emergencies, disturbances, fires).

18. Maintain accurate shift activity log.

POST ORDERS

BOOKING OFFICER

HOURS OF DUTY DAYS

First Shift 2300 - 0700 Sunday

Second Shift 0700 - 1500 through

Third Shift 1500 - 2300 Saturday

GENERAL INSTRUCTION

1. Booking Officer must be in complete uniform.

2. Read and follow Booking Post Orders.

3. Complete logs and reports before going off-duty.

4. Closely supervise new prisoners in booking area.

5. Know emergency evacuation procedures for booking area.

6. Officers may deviate from general orders under emergency conditions and/or at the direction of the Shift Supervisor or other command staff.

SCHEDULED DUTIES

First Shift - 2300 to 0700

2300 * Shift change on post.

* Read pass down log.

* Change battery and log in Battery charging log.

* Review prisoner status with officer going off duty.

* Verify count with the officer going off-duty.

* Review status of bookings in progress and inmate efforts to bond out with officer going off duty.

* Conduct control panel test.

* Conduct Man-Down test

2300 - 2320 * Record all counts called in by Pod Officer confirming

headcounts match with computer records and log books.

2330 - 0630 * Book-in, orient, change clothing, initial classification and move new inmate to housing with assistance of Rover Officer.

0430 * Provide booking area meal count to

Shift Supervisor.

0500 * Lock down for breakfast and formal count.

0500 * Serve breakfast in Booking area

0530 - 0600 * Pick up trays for return to kitchen.

0630 * Lock down for shift change and formal count. Record headcounts called in from housing Officers assuring headcounts match computer and log book records.

SCHEDULED DUTIES

Second Shift - 0700 to 1500

0700 * Shift change on post.

* Read pass down log.

* Change battery and log in Battery charging log.

* Review prisoner status with officer going off duty.

* Verify count with the officer going off-duty.

* Review status of bookings in progress and inmate efforts to bond out with officer going off duty.

* Conduct control panel test.

* Conduct Man-Down test

0700 - 0720 * Record all counts called in by Housing Officer, confirming headcounts match with computer records and log books.

0730 - 1430 * Book-in, orient, change clothing, initial

classification and move new inmate

to housing with assistance of Rover Officers

* Stage prisoners for court and process back in as required.

1000 * Provide booking area meal count to

Shift Supervisor.

1030 * Lock down for lunch and formal count.

1100 * Serve lunch in Booking area

1130 -1200 * Pick up trays for return to kitchen.

1430 * Lock down for shift change and formal count. Record headcounts called in from Housing Officers assuring headcounts match computer and log book records.

SCHEDULED DUTIES

Third Shift - 1500 to 2300

1500 * Shift change on post.

* Read pass down log.

* Change battery and log in Battery charging log.

* Review prisoner status with officer going off duty.

* Verify count with the officer going off-duty.

* Review status of bookings in progress and inmate efforts to bond out with officer going off duty.

* Conduct control panel test.

* Conduct Man-Down test

1500 - 1520 * Record all counts called in by Housing Officer, confirming headcounts match with computer records and log books.

1530 - 2230 * Book-in, orient, change clothing, initial classification and move new inmate

to housing with assistance of Rover Officers.

* Stage prisoners for court and process back in as required.

1615 * Provide booking area meal count to

Shift Supervisor.

1630 * Lock down for lunch and formal count.

1700 * Serve dinner in Booking area

1730 -1800 * Pick up trays for return to kitchen.

2230 * Lock down for shift change and formal count. Record headcounts called in from Housing Officers assuring headcounts match computer and log book records.

NON-SCHEDULED DUTIES

1. Ensure that transporting/arresting officers have placed their weapons in the weapons locker in the vehicle sally port. Escorting officer must have the arrestee’s personal items in the escorting officer’s possession prior to admission into the facility.

2. Arresting officer searches all incoming inmates for weapons and contraband.

3. Ensure that transporting/arresting officers complete proper admission/custody authorization forms.

4. Conduct medical/receiving screening of all new admissions and ensure a physician's written authorization is provided for those admissions that were rejected pursuant to the medical screening procedures.

5. Ensure that no juveniles are admitted into the facility.

6. Complete booking documents on new admissions, assign booking number and verify inmate identification.

7. Receive, inventory, and securely store new admissions' money, property, and valuables. Ensure that serial numbers for denominations of $50 or $100 bills are properly recorded and photograph property of high value to ensure proper description.

8. Take fingerprints of new admissions.

9. Take photographs of new admissions.

10. Initiate checks for active local warrants and check for wants and warrants through National Crime Information Center.

11. Place holds on inmates with active warrants, release holds, and proper authorization.

12. Ensure that all prisoners admitted to the facility are afforded an opportunity to place telephone calls to a lawyer, a bondsman, and family or friends.

13. Complete all forms on inmates bonding out.

14. Conduct initial classification of new admissions and ensure that handicapped, and other special inmates are properly housed for their protection.

15. Provide security and welfare checks as per written policy and procedures for inmates in holding cells; no less than every 20 minutes, and more frequently if inmates are suicidal, violent, mentally ill, or intoxicated.

16. Provide direct supervision and control of inmates allowed to wait in the booking open waiting area.

17. Supervise and provide back-up assistance with needed in the vehicle sally port or security vestibule.

18. Escort inmates of the same sex to the shower/clothing exchange area; conduct strip search (only when allowable according to procedures); supervise showering; place inmates' clothing in property storage and issue institutional clothing, linens, towels and bedding.

19. Provide all new admissions an orientation to facility rules, regulations, programs and services, and a prisoner handbook prior to being moved to a housing unit.

20. Change inmates back into personal clothing in preparation for release.

21. Re-inventory and release the inmate property to the inmate at release.

22. Double check validity of release, identity of inmate being released.

23. Complete all release paperwork.

24. Maintain all inmates' files.

25. Maintain the Intake/Release Officer post log and required forms.

26. Route all inmate forms and documents to proper law enforcement division.

27. Assist the Rover/Movement Officers as required when there is no booking/release activity or the area is vacant.

28. Intermittently check on Laundry Trusties in clean clothes storage area.

29. Assist in meal service to inmates in booking area.

05. SPECIAL PROVISIONS

01. TRAINING / REVIEW

New Employees

Supervisors will review this directive with all new personnel as part of their Orientation training.

By Order of the Sheriff_______________________________ Date_______________

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