2020 Session of the Council



General Secretariat (SG)Geneva, 27 November 2020Ref: DM-20/1021To Member States of ITU CouncilContact:Ms Béatrice PluchonTelephone:+41 22 730 6266E-mail:gbs@itu.intSubject:Consultation by correspondence on outcomes of discussions of the second Virtual consultation of councillors Dear Madam/Sir, I would like to thank you for your participation in the second Virtual consultation of councillors. The outcomes of this meeting are contained in DT/1(Rev.4). In line with the outcomes of the virtual consultation, after consultation with the Vice-Chair of the Council and the Secretary-General, I would like to submit the items presented in the table of Annex 1, for the decision of the Council by correspondence as per rules 3.2 of the Rules of Procedure of the Council. A simple majority of Council Member States having the right to vote would apply.I hereby invite Member States of the Council to reply to the consultation using the new online tool*, or using the template in Annex 1 by e-mail to memberstates@itu.int, not later than 21 December 2020. The Secretariat remains at your disposal if needed.I look forward to receiving your reply.Yours faithfully,(signed)Dr Elsayed AzzouzChair of the Council*New online tool: Each Council Member State wishing to use the online tool is invited to provide, via memberstates@itu.int, the name and email address of one (1) focal point who will be entitled to respond. An email with a unique ID and password will be issued by ITU to the identified focal point so to allow him/her to complete the consultation. Please note that the online tool is in English only.Annexes: 11Annex 1 – Consultation on outcomes of discussions of the second Virtual consultation of councillors, 16-20 November 2020Annex 2 – Resolution 1299 (C08, last amended C20): ITU Strategic Plan for Human ResourcesAnnex 3 – Proposed amendments to the Financial Regulations and Financial Rules - 2018 EditionAnnex 4 – Revised policy for awarding fellowships for events and activities funded through the ITU regular budget and revised list of eligible countriesAnnex 5 – Draft Resolution: Financial operating report for the 2019 financial yearAnnex 6 – Decision 608 (C19, last amended C20): Convening of the next World Telecommunication Standardization Assembly (WTSA-20)Annex 7 – Decision 611 (C19, last amended C20): Sixth World Telecommunication/Information and Communication Technology Policy ForumAnnex 8 – Draft Resolution: Conditions of service of ITU Elected OfficialsAnnex 9 – Draft Decision: Appointment new external auditorsAnnex 10 – Draft Decision: Cancellation of interest on arrears and irrecoverable debtsAnnex 11 – Draft Resolution: Contributory shares for defraying Union expensesANNEX 1Consultation on outcomes of discussions of the second Virtual consultation of councillors, 16-20 NovemberName of the Member State of the Council: SubjectReference document No.ProposalYesNoAbstentionList of candidatures for Chairs and Vice-Chairs of CWGs, EGs, IEGsC20/21(Rev.3(Cor.1))To appoint the two new vice-chairs for the Council Working groups, as follow:Ms D.V. Kalyuga from the Russian Federation, as Vice-Chair of CWG-FHRMs Yana Brugier from France, as Vice-Chair of CWG-LangWorld Telecommunication and Information Society DayC20/17C20/68To approve the theme of “Accelerating digital transformation in challenging times” for WTISD-21Report by the Chairman of the Council Working Group on Financial and Human Resources (CWG-FHR)C20/50To note the reportTo approve the revision of Resolution 1299 contained in Annex 2To approve the amendments to the Financial Regulations and Financial Rules contained in Annex 3To approve the new guidelines on fellowships as contained in Annex 4Audited accounts: Audited Financial operating report for 2019C20/42(Rev.1)To approve the draft Resolution on Financial operating report for the 2019 financial year as contained in Annex 5External Auditor report: Union’s accounts 2019C20/40To approve the accounts as audited in the report of the External AuditorReport of the Internal Auditor on internal audit activitiesC20/44To note the report of the Internal Auditor on internal audit activitiesReport of the Independent Management Advisory Committee (IMAC)C20/22(Rev.1)To approve the IMAC report and its recommendations for action by the secretariat.Report by the working group on internal controlsC20/63(Rev.1)To note the report of the Working Group on Internal ControlsPreparations for WTDC-21C20/30(Rev.1)To note the reportPreparations for WTSA-20Modified Decision 608C20/24(Rev.1)C20/72VC-2/3VC-2/2VC-2/4(Cor.1)VC-2/7VC-2/8VC-2/9C20/INF/23To note the reportTo approve the modification of Decision 608 to schedule WTSA to 1-9 March 2022, preceded by GSS on 28 February 2022 contained in Annex 6To note the ITU-T work continuity plan until WTSA in February/March 2022 contained in VC-2/3Preparations for WTPF-21C20/5(Rev.1)VC-2/DT/3To note the report contained in document C20/5(Rev.1)To re-schedule the physical meeting of WTPF from 16 to 18 December 2021To approve a revised Decision 611 modified with the new dates and preparatory schedule as contained in Annex 7Decisions of the UNGA on the conditions of service under the UN common systemC20/23To approve the draft Resolution as contained in Annex 8New investigation function and processC20/60C20/78VC/8To endorse the reinforcement of ITU’s investigation function, through the creation of an independent and dedicated position, at the P.5 or P.4 level, to be financed through a withdrawal from the Reserve AccountAppointment of a new External auditorC20/49To adopt the draft Decision contained in Annex 9Report of the Council Working GroupsC20/12C20/8C20/51C20/57To note these reports and endorse their recommendations:Report of the CWG-LangReport of the CWG-WSIS&SDGsReport of the CWG-InternetReport of the CWG-COPArrears and special arrears accountsC20/11(Rev.1)To take note of the reportTo authorize the Secretary-General to write off CHF?2?720 252.63 of interest on arrears and irrecoverable debtsTo adopt the draft decision as contained in Annex 10Contributory shares of the Islamic Republic of Pakistan for defraying Union expensesC20/73To approve the Draft resolution contained in Annex 11 related to the contributory shares of the Islamic Republic of Pakistan, with the agreed date of 1 January 2020, , with the understanding that this should not create a precedent* *It implies the payment of the supplementary unit in 2018 and 2019 for a total of CHF 636,000.Report on the implementation of risk management action planC20/61(Rev.1)To approve the recommendations in the report, as well as the revised ITU Risk Management policy and Risk appetite statements, to be implemented within the available budgetRequests for exemptionC20/39(Rev.1)To approve the requests for exemptions as follow:African Network Information Centre Ltd.:ITU-DAmerican Registry for Internet Numbers:ITU-TITU-DAfrican Organization for Standardization (ARSO):ITU-TGulf Cooperation Council Standardization Organization (GSO):ITU-TInternational Mobile Satellite Organization (IMSO)ITU-TITU-DITU-APT Foundation of India:ITU-ROpen Geospatial Consortium (OGC):ITU-RAsia Pacific Network Information Centre (APNIC):ITU-TLatin America and Caribbean Internet Addresses Registry (LACNIC):ITU-TITU-DWireless World Research Forum (WWRF):ITU-RITU-TITU-DCouncillors are kindly invited to send the reply via the new online tool, or alternatively by e-mail to memberstates@itu.int not later than 21 December 2020. ANNEX 2Reference: Document C20/50RESOLUTION 1299 (C08, LAST AMENDED C20)ITU Strategic Plan for Human ResourcesThe ITU Council,recognizinga)No. 154 of the ITU Constitution, according to which ITU’s paramount consideration in the recruitment of staff and in the determination of the conditions of service shall be the necessity of securing for the Union the highest standards of efficiency, competence and integrity;b)Resolution 71 (Rev. Dubai, 2018), which establishes, in its Annex 1, table 11, as an objective to ensure efficient use of human resources in a work-conducive environment and to develop and implement the HR framework fostering a sustainable and satisfied workforce, including the elements of career development and training;c)Resolution 48 (Rev.?Dubai, 2018) on human resources management and development which recognizes the high value of the human resources of ITU and of the effective management of those resources for the fulfilment of its goals during the period 2020-2023, and contains references to resolutions and decisions that address issues relating to the planning and management of the Union’s human resources,notinga)that Resolution 48, inter alia, instructed the Secretary-General to prepare and implement, with the assistance of the Coordination Committee, and in collaboration with the regional offices, a four-year Human Resources Strategic Plan (HRSP) aligned with the ITU strategic and financial plans, to respond to the needs of the Union, its membership and its staff;b)that, in accordance with Resolution 48, it is necessary to improve and implement recruitment policies and procedures designed to facilitate equitable geographical and gender representation among appointed staff,consideringthat long-term planning in the area of human resources is essential for the proper management and development of ITU staff, succession planning, and to effectively address the needs of the Union,resolves1to approve the four-year Human Resources Strategic Plan (HRSP) for the period 2020-2023, drawn up in accordance with instructs the Secretary-General 2 in Resolution 48 (Rev. Dubai, 2018);2to consider contributions submitted by Council Members during Council sessions from 2020 to 2023 with a view to address the issues listed in the annexes to Resolution 48 (Rev. Dubai, 2018), and ensure that any measures considered and taken are in support of HRSP implementation;3to consider annual reports of the Secretary-General on the implementation of the HRSP and Resolution 48 and decide on the measures needed,resolves further to instruct the Secretary-General1to make any necessary changes to the HRSP, in cooperation with the ITU Staff Council, in accordance with resolves 2 above, and to submit the updated HRSP to the Council for consideration;2to monitor recommendations made by the International Civil Service Commission (ICSC) and approved by the UNGA with a view to making the necessary changes to the ITU Staff Regulations and Staff Rules applicable to appointed staff, in accordance with the rules and procedures adopted by the Council.**************ANNEX 3Reference: Document C20/50Proposed amendments to theFinancial Regulations and Financial Rules - 2018 EditionIntroduction1This document proposes amendments to referenced Articles of the Financial Regulations and Financial Rules that need to be aligned with the International Public Sector Accounting Standards (IPSAS) and the recommendations of the External Auditor.Article 18, Rule 18.6 2Article 18, Rule 18.6 covers inventories and assets of the Union. The title has been adjusted accordingly by inserting the text “and assets”.Article 18, Rule 18.6, paragraph 23Article 18, Rule 18.6, paragraph 2 requires capitalization of assets with a purchase value above CHF 5,000 only. This complicates the application of IPSAS capitalization rules for assets below CHF 5,000. The capitalization rules are very clear and well guided under the IPSAS rules. Therefore, a text to meet IPSAS capitalization criteria is inserted to replace the capitalization threshold of CHF 5,000.Article 18, Rule 18.6, paragraph 34Article 18, Rule 18.6, paragraph 3 does not include a procedure for governing assets. The text “and assets” is inserted to cover procedures for assets.Article 21, paragraph 25Article 21 paragraph 2 refers to capitalization of expenses from the capital budget fund. IPSAS rules are very strict and clear on the capitalization criteria. Therefore, the text “that meet IPSAS capitalization criteria” is added to be aligned with the IPSAS rules. Current Financial Regulations and Financial Rules 2018ProposalCommentsArticle 18, Rule 18.6 Title.Rule 18.6 InventoriesRule 18.6 Inventories and assetsAdjusting the heading accordingly with the purpose of the rule 18.6Article 18, Rule 18.6, paragraph 22. Any assets acquired having a unit value exceeding CHF 5 000 shall be not only inventoried but also entered in the appropriate accounts on the assets side of the financial position. They shall then be amortized over a period corresponding to their expected useful lifetime.Article 18, Rule 18.6, paragraph 22. Any assets acquired that meet IPSAS capitalization criteria shall be capitalized and inventoried and shown in the statement of financial position.having a unit value exceeding CHF 5 000 shall be not only inventoried but also entered in the appropriate accounts on the assets side of the financial position. They shall then be amortized over a period corresponding to their expected useful lifetime.The capitalization rules are very clear and well guided under IPSAS rulesArticle 18, Rule 18.6, paragraph 23. The Secretary-General shall establish the procedures governing the inventories of the Union.Article 18, Rule 18.6, paragraph 23. The Secretary-General shall establish the procedures governing the inventories and assets of the Union.The text includes reference to procedures governing the assets of the Union Article 21 Capital budget fund, paragraph 22. All the expenses shall be capitalized and entered as assets in the statement of the financial position of the Union.Article 21, Capital budget fund, paragraph 22. All the expenses that meet IPSAS capitalization criteria shall be capitalized and entered as assets in the statement of the financial position of the Union.IPSAS rules are very strict and clear on the capitalization criteria*****************ANNEX 4Reference: Document C20/50Revised policy for awarding fellowships for events and activities funded through the ITU regular budget and revised list of eligible countriesA fellowship in the United Nations system is a specially tailored or selected training activity that provides a monetary grant to a qualified individual for the purpose of fulfilling special learning objectives.In the ITU context, fellowships are further intended to promote inclusiveness and participation by Member States in ITU events and activities, which also include trainings, study-tours and in-service trainings, the primary objective being to enhance expertise in telecommunications and information and communication technologies, particularly in developing countries.The following policy applies to fellowships funded through the ITU regular budget and awarded to eligible Member States requesting financial support from the Union to attend ITU events and activities that offer fellowship opportunities. Such events and activities, organized by the General Secretariat or by any of the three Bureaux will be published on a dedicated website for fellowships. Within the approved budget for the event or activity in question, and within the stipulated deadline for the receipt of requests, the following criteria shall apply:Member States eligible to receive ITU fellowships are those classified by the United Nations as developing countries, which also include the least developed countries, small island developing States, landlocked developing countries and countries with economies in transition. Consideration to grant fellowships to high-income developing countries on the list shall only be made subject to available resources and after first fulfilling requests from other eligible Member States listed as low-income, lower-middle-income, and upper-middle-income developing countries.Member States wishing to apply for an ITU fellowship must not have any type of debt related to the contributions derived from their contributory unit, except those who have agreed to a repayment plan and are in compliance with their obligations.A fellowship application shall be made online and duly approved by a national designated focal point and/or a senior official from an administration of a Member State.In awarding a fellowship, account shall be taken of:The candidate’s professional background, current position and the practical use the beneficiary intends to make of the knowledge and experience to be gained.The long-term commitment of a candidate to the country’s national capacity development needs.The candidate’s academic meritocracy.The candidate’s linguistic proficiency.The candidate’s leadership potential.The candidate’s conduct, in terms of presence and commitment, during any previous event or activity for which a fellowship was granted.Candidates that make a significant contribution to the work of the event or activity, including written contributions.One full fellowship, or one or two partial fellowships can be granted per eligible Member State for an event or an activity.A full fellowship includes one return economy class air ticket by the most direct and economical route from the duty station to the venue of the event or activity as well as an appropriate daily subsistence allowance to cover accommodation, meals and incidental expenses based on the rates established by the International Civil Service Commission (ICSC).A partial fellowship covers either a return economy class air ticket or a daily subsistence allowance. In the case of partial fellowships, ITU will bear the cost of air tickets or daily subsistence allowances; the Member State concerned shall cover the remainder of the fellowship. Partial fellowships are to be encouraged to the extent possible to ensure efficient use of the available funds.Trainings, study-tours and in-service trainings may incur training charges which shall be included in the cost of the fellowship.To ensure good governance in the use of fellowships, any one individual may not be awarded more than one full fellowship, or two partial fellowships in a financial year. In this respect, the amount granted to any one individual shall not exceed ten thousand (10?000) Swiss Francs in a financial year. Fellowships shall be awarded in a fair and transparent manner with a view to maintaining equitable geographical distribution, gender balance and the inclusion of people with disabilities and people with specific needs. In particular, the fellowship programme should be expanded in order to enable people with disabilities and with specific needs to participate in the events and activities of ITU.The highest-ranking officials (Head of State, Head of Government, Minister, Vice-Minister, Secretary of State or equivalent, high-ranking diplomats) shall not be considered for fellowships.Fellowships shall not be granted for treaty-making conferences (Plenipotentiary Conferences, World and Regional Radiocommunication Conferences and World Conferences on International Telecommunications) and for the ITU Council). Additionally, Fellowships shall not be granted to the Radiocommunication Assembly [and to the World Telecommunication Standardization Assembly.].When granting a fellowship, ITU could exceptionally take into consideration the particular needs of developing countries that have been affected by severe natural disasters during the previous year. The above criteria shall be indicated clearly in the invitation letters for events and activities offering fellowship opportunities.In line with the relevant provisions of Resolution 213 (Dubai, 2018) of the Plenipotentiary Conference on measures to improve, promote and strengthen ITU fellowships: an annual report shall be prepared to the ITU Council covering, inter alia, information and analysis on ITU Sectors and the General Secretariat; number of fellowships awarded per region and per country; gender; people with disabilities and people with specific needs; and on expenses.Member States shall be encouraged, through invitation letters for events and activities offering fellowships, to consider gender balance and the inclusion of persons with disabilities and persons with specific needs when proposing candidates for fellowships.A dedicated website for fellowships shall serve as a one-stop shop for all information on ITU fellowships, including an annual list of events and activities offering fellowship opportunities, statistical reports as well as guidelines for fellowship beneficiaries.Member States eligible for fellowships funded through the ITU regular budgetMember States eligible for fellowships are those classified by the United Nations as developing countries. These include the least developed countries, small island developing states, landlocked developing countries (Table 1) and countries with economies in transition (Table 2).Table 1Developing countriesCountryLeast developed countriesSmall island developing StatesLandlocked developing countriesAfricaLow-income (USD 995 or less)Benin?Burkina Faso??Burundi??Central African Rep.??Chad??Dem. Rep. of the Congo?Eritrea?Ethiopia??Gambia?Guinea?Guinea-Bissau??Liberia?Madagascar?Malawi??Mali??Mozambique?Niger??Rwanda??Senegal?Sierra Leone?South Sudan??Tanzania?Togo?Uganda??Zimbabwe?Lower-middle-income (USD 996 - USD 3895)Angola?Cabo Verde?CameroonCongo (Rep. of the)C?te d’IvoireEswatini?GhanaKenyaLesotho??NigeriaSao Tome and Principe??Zambia??Upper-middle-income (USD 3896 - USD 12 055)Botswana?Equatorial GuineaGabonMauritius?NamibiaSouth AfricaHigh-income (USD 12 056 and above)Seychelles?Developing countriesCountryLeast developed countriesSmall island developing StatesLandlocked developing countriesAmericasLow-income (USD 995 or less)Haiti??Lower-middle-income (USD 996 - USD 3895)Bolivia (Plurinational State of)?El SalvadorHondurasNicaraguaUpper-middle-income (USD 3896 - USD 12 055)Belize?BrazilColombiaCosta RicaCuba?Dominica? Dominican Rep.?EcuadorGrenada? GuatemalaGuyana?Jamaica?MexicoParaguay?PeruSaint Lucia? Saint Vincent and the Grenadines? Suriname?VenezuelaHigh-income (USD 12 056 and above)Antigua and Barbuda? ArgentinaBahamas?Barbados?ChilePanamaSaint Kitts and Nevis?Trinidad and Tobago?UruguayArab StatesLow-income (USD 995 or less)Comoros??Somalia?Syrian Arab RepublicYemen?Lower-middle-income (USD 996 - USD 3895)Djibouti?EgyptMauritania?MoroccoSudan?TunisiaUpper-middle-income (USD 3896 - USD 12 055)AlgeriaIraqDeveloping countriesCountryLeast developed countriesSmall island developing StatesLandlocked developing countriesArab States1JordanLebanonLibyaHigh-income (USD 12 056 and above)Bahrain?KuwaitOmanQatarSaudi ArabiaUnited Arab EmiratesAsia-PacificLow-income (USD 995 or less)Afghanistan??Dem. People’s Rep. of KoreaNepal (Republic of)??Lower-middle-income (USD 996 - USD 3895)Bangladesh?Bhutan??Cambodia?IndiaIndonesiaKiribati??Lao P.D.R.??Micronesia? Mongolia?Myanmar?PakistanPapua New Guinea?PhilippinesSolomon Islands??Sri LankaTimor-Leste??Vanuatu??Viet NamUpper-middle-income (USD 3896 - USD 12 055)ChinaFiji?Iran (Islamic Republic of)MalaysiaMaldives?Marshall Islands? Nauru? Samoa?ThailandTonga?Tuvalu??High-income (USD 12 056 and above)Brunei DarussalamKorea (Rep. of)Singapore?EuropeUpper-middle-income (USD 3896 - USD 12 055)TurkeyHigh-income (USD 12 056 and above)IsraelCCountries with economies in transitionCountryLeast developed countriesSmall island developing StatesLandlocked developing countriesCISLow-income (USD 995 or less)Tajikistan?Lower-middle-income (USD 996 - USD 3895)Kyrgyzstan?Uzbekistan?Upper-middle-income (USD 3896 - USD 12 055)Armenia?Azerbaijan?BelarusKazakhstan ?Russian FederationTurkmenistan?EuropeLower-middle-income (USD 996 - USD 3895)GeorgiaMoldova?UkraineUpper-middle-income (USD 3896 - USD 12 055)AlbaniaBosnia and HerzegovinaMontenegro North Macedonia?SerbiaSource: Adapted from the United Nations report World Economic Situation and Prospects 2019.Annex 5Reference: C20/42(Rev.1)DRAFT RESOLUTION […]Financial operating report for the 2019 financial yearThe ITU Council,in view ofNo. 101 of the Convention of the International Telecommunication Union and Article?30 of the Financial Regulations of the Union,having examinedthe financial operating report for the 2019 financial year, covering the audited accounts for the 2019 financial year of the budget of the Union, the situation of the ITU TELECOM 2019 accounts and the audited 2019 accounts for technical cooperation projects, voluntary contributions and the ITU Staff Superannuation and Benevolent Funds,having notedthat the External Auditor's reports are set out in Document C20/40,resolvesto approve the financial operating report for the 2019 financial year (Document C20/42 (Rev.1), covering the audited accounts of the Union, the situation of the ITU TELECOM 2019 accounts and the 2019?audited accounts for technical cooperation projects, voluntary contributions and the ITU Staff Superannuation and Benevolent Funds.****************Annex 6Reference: C20/72 and VC-2/2DECISION 608 (C19, last amended C20)Convening of the next World Telecommunication Standardization Assembly (WTSA-20)The ITU Council,notinga)that WTSA-20 was scheduled to be held in the last quarter of 2020 in accordance with Resolution?77 (Rev.?Dubai, 2018) (Scheduling and Duration of future conferences, forums, assemblies and Council sessions of the Union (2019-2023));b)Council Decision 608 adopted at the 2019 Session of Council which first decided on the convening of the next WTSA in Hyderabad, India, from 16 to 27 November 2020;c)that, further to the first virtual consultation of councillors, Council Decision 608 was modified and approved by correspondence to reschedule the next WTSA in Hyderabad, India, from 23 February to 5 March 2021, subject to the restoration of normal work and travel conditions in India and in other Member States,noting furthera)that due to uncertainty created by COVID pandemic, several meetings continued to be postponed or converted into virtual mode due to international travel restrictions;b)due to outbreak of COVID-19 in several countries, it may take many more months before the situation stabilizes and life becomes normal;c)that several countries have banned international travels and the movement of persons across different countries is still restricted and limited travel only is allowed; andd)that in view of the COVID-19 pandemic resulting on restrictions on work and travel, the administration of India proposed to reschedule the next WTSA from 1 March to 9 March 2022 subject to the restoration of normal work and travel conditions in India and in other Member States,decidesthat, subject to the concurrence of the majority of the Member States of the Union, the next World Telecommunication Standardization Assembly (WTSA-20) will take place in Hyderabad, India, from 1 March to 9 March 2022 preceded by the Global Standards Symposium on 28 February 2022 and subject to the restoration of normal work and travel conditions in India and in other Member States,instructs the Secretary-Generalto carry out a consultation with all Member States on the exact dates of WTSA-20.********************Annex 7Reference: VC-2/DT/3DECISION 611 (C19, last amended C20)Sixth World Telecommunication/Information and Communication Technology?Policy ForumThe ITU Council,recognizingResolution 2 (Rev. Dubai 2018) of the Plenipotentiary Conference (Dubai, 2018) on the world telecommunication/information and communication technology policy forum (WTPF),consideringthat the purpose of WTPF is to provide a venue for exchanging views and information and thereby creating a shared vision among policy-makers worldwide on the issues arising from the emergence of new telecommunication/ICT services and technologies, and to consider any other policy issue in telecommunications/ICTs which would benefit from a global exchange of views, in addition to the adoption of opinions reflecting common viewpoints,decides1to convene the sixth WTPF in Geneva, Switzerland, for a duration of three days, from 16 to 18 December 2021 (WTPF-21);2that the theme for WTPF-21 is as follows:“Policies for mobilizing new and emerging telecommunications/ICTs for sustainable development: The WTPF-21 would discuss how new and emerging digital technologies and trends are enablers of the global transition to the digital economy. Themes for consideration include AI, IoT, 5G, Big Data, OTTs etc. In this regard, the WTPF-21 will focus on opportunities, challenges and policies to foster sustainable development”; 3that the preparatory process for WTPF-21 shall be in accordance with Resolution?2 (Rev.?Dubai,?2018);4that the Agenda for WTPF-21 shall be based on the draft agenda contained in Annex 1 to this Decision;5that WTPF-21 shall not produce prescriptive regulatory outcomes; however, it shall prepare reports and adopt opinions by consensus for consideration by Member States, Sector Members and relevant ITU meetings; 6that the report of the Secretary-General shall be developed in the following manner: the Secretary-General shall convene a balanced, informal group of experts, each of whom is active in preparing for WTPF-21 in his/her own country, to assist in this process; preparation of the WTPF-21 report by the Secretary-General shall be in accordance with Annex 2 to this Decision;WTPF-21 meetings should be conducted in line with the Rules of Procedure used at the previous two Fora;the final report of the Secretary-General shall be circulated at least six weeks before the opening of WTPF-21.7that participation in WTPF-21 shall be open to all Member States and Sector Members;8that arrangements for WTPF-21 shall be in accordance with applicable Plenipotentiary Conference and Council decisions for such fora,instructs the Secretary-Generalto encourage ITU Member States, Sector Members and other interested parties, to make voluntary contributions to help defray the costs of the WTPF-21 and facilitate attendance of the LDCs.Annexes: 2ANNEX 1Draft AgendaSixth World Telecommunication/Information andCommunication Technology Policy Forum1.Inauguration of the sixth World Telecommunication/ICT Policy Forum2.Election of the chairman3.Opening remarks and anization of the work of the WTPF5.Presentation of the Secretary-General’s report6.Presentation of comments by the membership on the report7.Discussion8.Consideration of draft opinions9.Adoption of the chairman’s report and opinions10.Other businessANNEX 2Procedure and Schedule for Preparation of the WTPF-21 Report by the SecretaryGeneral1 August, 2019A First Draft outline of the report by the Secretary-General shall be posted online for comments21 August, 2019Deadline for receipt of comments on the First DraftDeadline for nominations for a balanced group of experts to advise the Secretary-General on further elaboration of the report and of draft opinions associated with it1st IEG Meeting (September 2019 during the CWG cluster)First meeting of the group of experts to discuss the First Draft of the report by the Secretary-General and the comments received1 November, 2019 The Second Draft of the report by the Secretary-General will be posted online, incorporating discussions from the 1st IEG meetingThis draft will also be made available online for open public consultations23 December, 2019Deadline for receipt of comments on the Second Draft, and for contribution on broad outlines for possible draft opinions Deadline for inputs from the open public consultations2nd IEG Meeting (January/February 2020 during the CWG cluster) Second meeting of the group of experts to discuss the Second Draft of the report by the Secretary-General and the comments received, including from the open public consultation1 April, 2020 The Third Draft of the report by the Secretary-General will be posted online, incorporating discussions from the 2nd IEG meeting and including outlines of draft OpinionsThis draft will also be made available online for open public consultationsJune 15, 2020Deadline for receipt of comments on the Third Draft, and for contribution on possible draft OpinionsDeadline for inputs from the open public consultations 3rd IEG Meeting (September 2020 during the CWG cluster)Third meeting of the group of experts to discuss the Third Draft of the report by the Secretary-General and the comments received, including from the open public consultation1 November, 2020 The Fourth Draft of the report by the Secretary-General will be posted online, including the possible draft Opinions, and incorporating discussions from the 3rd IEG meeting23 December, 2020Deadline for receipt of comments on the Fourth Draft4th IEG Virtual Meeting (January-February 2021 during the CWG cluster)Fourth meeting of the group of experts to discuss the Fourth Draft of the report by the Secretary-General, including the possible draft Opinions, and the comments received15 March, 2021 The Fifth Draft of the report by the Secretary-General will be posted online, incorporating discussions from the 4th IEG meeting, and including the text of the possible draft Opinions as an AnnexThis draft will also be made available online for open public consultations.1 May, 2021Deadline for receipt of comments on the Fifth Draft, including the possible draft OpinionsDeadline for receipt of comments from the open public consultation5th IEG Virtual Meeting (Mid-May, 2021 close to the WSIS Forum 2021 duration)Fifth meeting of the group of experts to discuss the Fifth Draft of the report by the Secretary-General, as well as the draft Opinions and the comments received, including from the open public consultation 1 July, 2021The Sixth Draft of the report by the Secretary-General will be posted online incorporating discussions from the 5th IEG meeting and including the draft Opinions as an Annex15 August, 2021Deadline for receipt of comments on the Sixth Draft, including the text of the draft Opinions6th IEG Meeting (September 2021 during the CWG Cluster)Sixth meeting of the group of experts to finalize the Draft Report by the Secretary-General, including the final text of the draft Opinions to be submitted to the sixth WTPF4 November, 2021The final report of the Secretary-General to WTPF will be posted online, including the draft Opinions16-18 December, 2021Sixth World Telecommunication/Information and Communication Technology Policy Forum*******************Annex 8Reference: C20/23draft resolution […]Conditions of service of ITU Elected OfficialsThe ITU Council,in view ofResolution 46 (Kyoto, 1994) adopted by the Plenipotentiary Conference,having consideredthe report by the Secretary-General on the measures taken within the United Nations Common System as a result of the decisions of the United Nations General Assembly at its 74th session with regard to conditions of service (Resolution 74/255B of 27 December 2019),resolvesto approve the following salaries with effect from 1 January 2020, and pensionable remuneration with effect from 1 February 2020 for ITU elected officials:USD per annumGross(1 January 2020)Net(1 January 2020)Pensionable remuneration(1 February 2020)Secretary-General243’441176’171389’964Deputy Secretary-Generaland Directors of Bureaux221’529161’709361’677******************Annex 9Reference: C20/49DRAFT DECISION […]Appointment new External AuditorsThe ITU Council,consideringa)Resolution 94 (Rev. Dubai, 2018);b)the report of the Appraisal Committee for the selection of the External Auditor of the ITU in document C20/49,taking into accountthe ITU Financial Regulations and Financial Rules (2018);decides to appoint the UK’s National Audit Office as the external auditor of the ITU for auditing its 2022, 2023, 2024 and 2025 financial statements,instructs the Secretary-Generalto bring this Decision to the notice of the Comptroller and Auditor General of the UK’s National Audit Office and to enter into an agreement with him, as appropriate. *****************Annex 10Reference: C20/11(Rev.1)Draft decision […]Cancellation of interest on arrears and irrecoverable debtsThe ITU Council,having examinedthe report by the Secretary-General on arrears and special arrears accounts (Document C20/11 (Rev.1)),decidesto approve the writing off of the following interest on arrears and irrecoverable debts in the amount of CHF?2?720?252.63 against a corresponding withdrawal from the Reserve for Debtors’ Accounts. Please refer to the details in the table below.CountryCompany NameYearPrincipalInterestTotalBelgiumAnSem, Heverlee20100.007,980.057,980.05Sub-total 3.20.007,980.057,980.05AlgeriaOrascom Telecom Algérie, Alger20103,975.002,992.556,967.55ArgentinaCooperativa TelefónicaLópez Camelo (COTELCAM), Buenos Aires2003-200615,787.5022,394.6038,182.10ArgentinaImpsat Corp., Buenos Aires1999-200623,662.5037,308.2060,970.70BelarusBelarsat LLC, Minsk2009-201012,366.209,673.3022,039.50CanadaAvvasi Inc, Waterloo201510,600.002,498.2013,098.20FranceVIABLE France Sarl, Paris2010-201211,925.001,170.3013,095.30HaitiHaiti Télécommunications Internationales S.A. (HaiTel S.A.), Pétion-Ville200831,800.0030,829.5562,629.55IndiaReliance Communications (Ex. Reliance Infocomm Ltd.), Navi Mumbai200967,575.0057,979.60125,554.60IndonesiaPT Bakrie Telecom Tbk, Jakarta1997-200221,752.0542,734.2064,486.25IsraelGilat Satellite Networks Ltd., Petah Tikva1997-200236,000.0077,629.75113,629.75IsraelTelrad Networks Ltd, Lod1998-200639,450.0059,681.3599,131.35ItalyLeonardo (Ex. Selex Communications S.p.A), Rome2001-2007254,400.00324,693.00579,093.00Korea (Rep. of)SUNY Korea, Incheon20181,821.88181.752,003.63LebanonAl-Iktissad Wal-Aamal Group, Beirut20153,975.001,231.555,206.55LebanonIMDI, Sal offshore, Beirut20113,975.002,598.156,573.15PakistanSysnet Pakistan (Pvt) Ltd., Karachi2003-200613,818.7518,961.5532,780.30TogoCentre régional de Maintenance desTélécommunications de Lomé (CMTL), Lomé2003-2007101,137.50149,640.95250,778.45United KingdomTimes Publications Ltd., London1998-200229,775.0057,560.2587,335.25USACalient Networks, Inc., San Jose2003-2006126,300.00161,865.80288,165.80USAEzenia, Inc., Nashua2000-2006157,800.00213,652.25371,452.25USAThe Gores Technology Group LLC, Los Angeles (Ex. Forgent Networks Inc.)1998-2006185,133.30239,814.70424,948.00USAWI-FI Alliance (Ex. Wireless Gigabit Alliance), Austin201331,800.0012,351.3544,151.35Sub-total 3.31,184,829.681,527,442.902,712,272.58Grand Total1,184,829.681,535,422.952,720,252.63*****************Annex 11Reference: C20/73draft resolution […]Contributory shares for defraying Union expensesThe ITU Council,in view ofthe provisions of Article?28, No.?165A of the ITU Constitution,having taken cognizance ofthe note by the Secretary-General contained in Document C20/73,resolvesto authorize the Islamic Republic of Pakistan to contribute to defraying Union expenses in the 1?unit class with effect from 1?January?2020.______________________ ................
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