Commodity Specialist’s Name:



Date: November 3, 2020Commodity Specialist’s Name:Lisa VegaCommodity Specialist’s Recommendation: FORMCHECKBOX Approved FORMCHECKBOX DisapprovedIf disapproved, agency contacted FORMTEXT ?????Agency: Military and Veterans AffairsSupplier Number: 306948Supplier: Key Trak IncSole Source ID Number: 40197Estimated Dollar Amount: 27,852.20Federal Funds: FORMCHECKBOX Yes FORMCHECKBOX NoQA Review: FORMCHECKBOX Yes FORMCHECKBOX NoMaterials:Key Trak system-An expandable electronic key management system that consists of computerized locking steel drawers controlled by a central computer.See parts below:Keytrak Compact Server Package (NEW INSTALL)Includes Compact Server, 17” Flat Monitor, Keyboard Mouse, USB 4 Port Hub, and CDRW, Server supports up to 8 drawers. – 1 EachGEM Software PackageIncludes GEM Software License, WEB Plus, and Automated Report Generator – 1 Each240 Short Drawer Package (NEW INSTALL) Includes (1) 240 Short Lighted Key Drawer with 250 Key Tags – 3 EachSecurity Cabinet (Short Drawers Only)Cabinet to house Short Drawers, Includes 3 Short Panels and 1 Bottom Panel – 1 EachFingerprint Reader (NEW INSTALL)Fingerprint ID verification to log onto the system – 1 EachOne Year Included Support: One (1) year software phone support (24 hours a day, 365 days a year) as well as one (1) year hardware support on a repair by replacement basis (Depot Maintenance Service). Agency Summary:The units are used multiple places on post and work well for those users along with keeping things with key tracking universal across the post. This system has been researched multiple times and correspondence from the other using agencies justify that this Key Trak unit will be best suited forour agency to utilizeThe reasons for purchasing this Key Trak system are as follows…We had the Key Trak salesperson demo the product for us and all that were involved with the demo were all in agreement of the product working well for our application.? Also the units are used multiple places on post and work well for those users along with keeping things with key tracking universal across the post.? This system has been researched multiple times and correspondence from the other using agencies justify that this Key Trak unit will be best suited for our agency to utilize.Procurement Summary:KeyTrak is the world’s leader in providing key control and asset management systems. KeyTrak offers key and asset management systems that provide a verifiable audit trail with multiple reporting options enabling you to: ? Increase productivity ? Save money & time ? Protect your assets. KeyTrak is a direct sales company, we do not utilize resellers or distributors. All sales, installation and support is provided by KeyTrak employees and therefore KEYTRAK IS A SOLE SOURCE PROVIDER for all KeyTrak and KeyTrak Guardian systems and peripherals. All hardware and software are proprietary and not available anywhere else. KeyTrak is unique in the fact that we are a “one-stop shop”, providing the convenience to our clients that we not only manufacture our industry leading systems, but we also design, engineer and customize solutions to fit your unique needs. Installation is provided by company employees, as is all training, service and support needs. No other company in our industry can offer such service.I am in agreement with this Sole Source purchase for them to standardize this throughout their facilitiesThank you! ................
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