University Heights Charter School

University Heights Charter School - August Board Meeting - Agenda - Wednesday August 19, 2020 at 6:30 PM

University Heights Charter School

Special Meeting Minutes Wednesday, July 29, 2020

I.

A Special Meeting (virtual) was called to order at 8:33 AM, for the purpose of approving the school

reopening plan as well as to conduct other business. The Sunshine Law/Public Notice Statement was read by

School Business Administrator, Darice Gonzalez.

II. See Roll Call Below for Voting Board Members both present and absent from the meeting. In addition, Dr.

Christy Oliver-Hawley, CEO/Head of Schools and Darice Gonzalez, School Business Administrator, as well as a

host of staff and public were present at the meeting.

Roll Call

Voting Members Nicole Butler Miyoshi Lee Edward Nadel Elizabeth Rainey-Goka Kimaada Sills Anuja Vejalla Marinne Walker

Role President, Trustee Vice-President, Trustee Trustee Trustee Trustee Trustee Trustee

Term Ends 6/30/2021 11/30/2021 11/15/2020 2/28/2021 3/30/2021 12/31/2020 3/30/2021

Present X

X

X X

Absent

X

X

X

LA/ED

III. Meeting Minutes

N. Butler , on behalf of the Board, welcomed Dr. Oliver. Dr. Oliver thanked the Board for the opportunity to serve UHCS in the role of CEO/Executive Director,thanked Ms. Cooper for her assistance in the transition and thanked the staff for putting together the reopening plan. Dr. Oliver walked through the proposed reopening plan, explaining the three options, 100% remote Learning, 100% in person learning, and the hybrid option (both in person and remote). See attached plan for detail of what Dr. Oliver explained.

Dr. Oliver thanked Mr. Thompson, Lead Administrator for the Elementary School, for his leadership in putting together the plan.

Mr. Thompson talked about the programs that will be used in providing the virtual instruction noting that they are evaluating the programs to see if there are more rigorous programs, better suited for use in virtual instruction. Mr. Thompson also said that scores have increased since remote learning began.

Mr. Thompson also talked about the plans for social distancing for in person learning. He explained that the plan was to have 1 teacher for every 10 students per classroom. That both teacher and student desks would have plexiglass installed. Students and teachers would wear masks and teachers would have clear face shields. Temperatures will be taken upon entering the building every day, and there will be temperature scans to walk through as well as tabletop thermometers. Students will stay in their class to minimize movement around the building and there will be sanitizing products available for teachers to use.

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University Heights Charter School - August Board Meeting - Agenda - Wednesday August 19, 2020 at 6:30 PM

D. Gonzalez explained the cleaning protocol and what is being done to prepare the buildings for use. She explained that all the buildings are having the HVAC systems cleaned and sanitized and that the buildings are being thoroughly cleaned prior to school opening and will be cleaned each day when in person learning starts. D. Gonzalez also explained that to bridge the digital divide, UHCS is ordering chrome books so that every student will have a chrome book and for those families without internet connectivity, hotspots will be provided. Mr. Thompson explained the process of surveying the parents to see what families needed in terms of internet connectivity and devices. Dr. Johnson shared the plan for the self-contained students. She noted Dr. Oliver-Hawley's agreement with the plan that the self-contained students should have in person learning every day that the buildings are open for in person learning because they are the most vulnerable students. Dr. Oliver explained that there is also a plan for ELL students. Dr. Oliver shared that she is in talks with a company that has a system to keep track of COVID data. Dr. Oliver shared that the students will partake of meals in their classrooms, not in common spaces. Dr. Oliver shared the communication plan, which includes the following:

Post parent friendly summary on website Dr. Oliver & N. Butler will host a town hall meeting to share reopening plans Fact sheet for parents Posting signs Weekly newsletter How to communicate with staff Providing support for students & staff Teachers having remote office hours for parents Transportation-assigned seats on buses

IV. Public Comments Ms. Brown said that according to the calendar staff is due back to work August 19th and wanted to know if that was still the case, to which Dr. Oliver replied this is currently being deliberated. Ms. Lee thanked the staff for putting together such a comprehensive plan so quickly and asked if siblings were being taken into consideration in the assignment of cohorts, to which Dr. Oliver responded that parent needs are being taken into consideration. Ms. Lloyd thanked BA Gonzalez for including the Resilient Stars contract for Board approval and she expressed gratitude for the partnership with UHCS. Mr. Carr asked what the working hours would be for teachers and staff, to which Dr. Oliver said she is considering 8am-3pm, but this is still under consideration. Ms. Butler asked how we are addressing the Pre-K3 & Pre-K4 drop off plan and if we needed help with traffic flow, to which Dr.Oliver-Haeley said they are still working on the plan. Mr. Carr said that he has children that attend our school and wanted to know if accommodations would be made for employees whose children attended our school. Dr. Oliver said that they should talk off line.

V. Annual Report Dr. Oliver gave an overview of the annual report and explained its' purpose.

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University Heights Charter School - August Board Meeting - Agenda - Wednesday August 19, 2020 at 6:30 PM

VI. Board Resolutions

7-29-20-01 Be it Resolved that the UHCS Board of Trustees approves submission of the COVID-19 School Reopening Plan as presented to NJ DOE. Roll Call Vote

Voting Members Nicole Butler

Motion Yes X

No Abstain Absent Voting Members Kimaada Sills

Motion Yes

2nd

X

No Abstain Absent

Miyoshi Lee

1st X

Anuja Vejalla

X

Ed Nadel

X Marinne Walker

X

Elizabeth Rainey-Goka

X

7-29-20-02 Be it Resolved that the UHCS Board of Trustees approves submission of the Annual Report as presented to NJ DOE. Roll Call Vote

Voting

Motion

Yes

No

Abstain

Absent

Voting

Motion

Yes

No

Abstain

Absent

Members

Members

Nicole Butler

1st

X

Kimaada

X

Sills

Miyoshi

X

Anuja

X

Lee

Vejalla

Ed Nadel

X

Marinne

X

Walker

Elizabeth

2nd

X

Rainey-

Goka

7-29-20-03 Be it Resolved that the UHCS Board of Trustees approves submission of the Digital Divide Grant to NJ DOE. Roll Call Vote

Voting

Motion

Yes

No

Abstain

Absent

Voting

Motion

Yes

No

Abstain

Absent

Members

Members

Nicole

X

Butler

Kimaada

2nd

X

Sills

Miyoshi

X

Anuja

X

Lee

Vejalla

Ed Nadel

X

Marinne

X

Walker

Elizabeth

1st

X

Rainey-

Goka

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University Heights Charter School - August Board Meeting - Agenda - Wednesday August 19, 2020 at 6:30 PM

7-29-20-04 Be it Resolved that the UHCS Board of Trustees approves the Resilient Stars Contract for Lloyd & Lloyd for the summer of FY 19/20, to provide services as described in the contract as attached. Be it Resolved that the UHCS Board of Trustees approves the Contract for Dr. Lori Haynes & Associates to Provide OT, PT services for the 20-21 school year. Roll Call Vote

Voting Members Nicole Butler Miyoshi Lee Ed Nadel

Motion Yes

1st X 2nd X

Elizabeth Rainey-Goka

X

No Abstain Absent Voting Members Kimaada Sills Anuja Vejalla

X Marinne Walker

Motion Yes X

No Abstain Absent

X X

VII. Motion to Adjourn Public Session and open Closed Session ?9:35 AM

Voting Members Nicole Butler Miyoshi Lee Ed Nadel

Motion Yes

1st X 2nd

Elizabeth Rainey-Goka

X

No Abstain Absent Voting Members Kimaada Sills Anuja Vejalla

X Marinne Walker

Motion Yes X

No Abstain Absent

X X

Board adjourns to closed session to discuss strategy.

VIII. Motion to Open Public Session-9:57 AM

Voting Members Nicole Butler

Miyoshi Lee

Motion Yes

1st X

X

Ed Nadel

Elizabeth Rainey-Goka 2nd

X

No Abain Absent Voting Members Kimaada Sills Anuja Vejalla

X Marinne Walker

Motion Yes X

No Abstain Absent

X X

VIII. Board Comments

Ms. Butler thanked everyone for attending the Board meeting so early in the morning and announced that the next Board meeting was 8/19.

Motion to Adjourn Meeting ? 9:58 AM

Voting Members Nicole Butler

Motion Yes X

Miyoshi Lee Ed Nadel

1st

X

Elizabeth Rainey-Goka 2nd X

No Abstain Absent Voting Members Kimaada Sills

X Anuja Vejalla Marinne Walker

Motion Yes X

No Abstain Absent

X

X

Respectfully submitted,

Darice Gonzalez School Business Administrator/Board Secretary

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University Heights Charter School - Special Board Meeting - Agenda - Wednesday July 29, 2020 at 8:30 AM

Annual Report 2019-2020

July 30, 2020

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