The University of Arizona



OFFICE OF THE PROVOST - NORTHERN ARIZONA UNIVERSITY

FORMAT GUIDELINES FOR NAU CENTER/INSTITUTE PROPOSALS

I. Description of the Proposed Center/Institute

A. Identify the name of the center/institute and its place in the organizational structure of the university.

B. Give a brief description of the proposed center/institute.

II. Purpose and Activities of the Unit

A. Explain the rationale for the formation of the new center/institute and the relationship with college(s) and/or university mission.

B. Identify the basic goals and objectives of the new center/institute.

C. Describe the major activities, projects, and programs that will be conducted by the proposed center/institute. Identify the implications of the activities, projects, and programs for other NAU organizational units.

D. Discuss the plans to generate on-going research grants, foundation support, or private funds to support the goals and objectives of the center/institute.

E. Provide any measures that will be used to evaluate the success of the center/institute’s accomplishments in meeting its goals and objectives (e.g., projects initiated, grants generated, private resources secured to support program, community impact).

Ill. Resources

A. Faculty and Staff

1. List the name, rank, highest degree, and estimate of the level of involvement of all current faculty and professional staff who will participate in the new center/institute. Also indicate the roles these individuals will play in the new unit.

2. List the clerical and support staff positions that will be included.

3. Indicate the number of graduate assistants who will be assigned to the center/institute.

B. Physical Facilities and Equipment

Identify the physical facilities that will be required for the proposed center/institute and indicate whether those facilities are currently available.

C. Library Resources, Materials, and Supplies

Are library acquisitions adequate?

D. Financing

1. Explain the plan for securing appropriate financing for the operational success of the unit.

2. Identify potential sources for external funding (e.g., grants, foundation support and donor support) for the unit. Estimate the amount of external funds by funding source that may be received by the unit during each of the first three years.

3. Complete the New Unit Budget Projections sheet below, projecting the operating budget for the proposed unit for the next five years.

IV. Other Information

Provide any other information not requested above that may be useful in evaluating the proposal.

1. Identify any implications of the proposed change for regional or programmatic accreditation.

2. Provide any relevant information, not requested above, that will assist reviewers in evaluating the proposed change.

NEW ORGANIZATIONAL UNIT BUDGET PROJECTIONS

The attached Table should be used for budget projections for proposed new center/institutes.

Instructions

1. Please submit an original copy of the budget.

2. Project the unit budget by indicating the initial base budget in Column I and the incremental changes in each expenditure area for each of the following two years (columns 2-3). Each column should include only new costs for each year.

3. Do not include projections for inflationary or routine salary pay changes.

4. In the “total” columns, list separately the reallocated state appropriated funds from the new state-appropriated funds. All reallocated funds are assumed to be permanent reallocations unless otherwise indicated.

5. For local funds, attach a separate list showing the major sources of local funds and a brief explanation of each source.

NORTHERN ARIZONA UNIVERSITY

NEW CENTER/INSTITUTE BUDGET PROJECTIONS

|Name of Center/Institute | |

| |Initial Base Budget |Annual Incremental Costs |Total Annual Costs |Total one-time costs|

| | | |After 3 years |after 3 years |

|EXPENDITURE ITEMS |Column 1 |Column 2 |Column 3 |Column 4 |Column 5 |

| |First Year |Second Year |Third Year |Fourth Year |Fourth Year |

| |___ - ___ |___ - ___ |___ - ___ |___ - ___ |___ - ___ |

|Continuing Expenditures | | | | | |

|Faculty | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other Personnel | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Graduate Assistantships | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Operations (materials, supplies, phones,| | | | | |

|etc.) | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other Items (Attach description) | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|One-Time Expenditures | | | | | |

|Construction or Renovation | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Start-up Equipment | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Replacement Equipment | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Library Resources | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other Items (Attach description) | | | | | |

|State |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local |_______________ |_______________ |_______________ |_______________ |_______________ |

|Other |_______________ |_______________ |_______________ |_______________ |_______________ |

| | | | | | |

|TOTALS (Incremental) | | | | | |

|State-Reallocated Funds |_______________ |_______________ |_______________ |_______________ |_______________ |

|-New Funds |_______________ |_______________ |_______________ |_______________ |_______________ |

|Local Funds* |_______________ |_______________ |_______________ |_______________ |_______________ |

| | | | | | |

|GRAND TOTALS | | | | | |

*Attach a separate list of major sources of local funds with a brief explanation of each source.

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