2019 Northwestern University Staff Handbook

STAFF HANDBOOK

\ WELCOME

Northwestern University staff are essential to advancing the University's mission of excellent teaching, innovative research, and the personal and intellectual growth of its students in a diverse academic community. The last two years have made even more visible the commitment, creativity, and resilience of our Northwestern employees. Despite the uncertainty and challenges, you persevered, and the University is all the better for it. We are now in a unique moment as we consider the impact of the pandemic on our professional and personal lives. It is a time of opportunity and of change. Through new ways of working together and a deeper focus on advancing a culture of inclusion, recognition, and belonging, together we will evolve our workplace. This handbook offers information on the University's policies and practices and your responsibilities as an employee--as well as Northwestern's responsibilities to you. It serves as a comprehensive resource and covers a range of topics. However, Human Resources is always available if you need further information. Please feel free to contact askHR.

Lorraine Goffe Vice President and Chief Human Resource Officer

On the cover: University Hall

Prtizker School of Law

CONTENTS

\1 INTRODUCTION.....................................................................1.1

History and Structure of Northwestern...................................................1.1 Northwestern Values ................................................................................1.2 About This Handbook................................................................................1.3 Disclaimer..................................................................................................1.3 Questions...................................................................................................1.3

2 \ EMPLOYMENT........................................................................2.1

Joining Northwestern...............................................................................2.1 Employment Eligibility..............................................................................2.2 Types of Employment................................................................................2.2

Exempt Staff.......................................................................................2.3 Non-exempt Staff...............................................................................2.3 Background Checks..................................................................................2.3 Other Employment Requirements...........................................................2.5 Onboarding--New Employee Orientation...............................................2.5 Probationary Period..................................................................................2.5 Personnel Files and Access......................................................................2.6 Transfer and Promotion............................................................................2.6 Reinstatement...........................................................................................2.8 Rehire.........................................................................................................2.8 Eligibility for Rehire...................................................................................2.8 Performance Reviews...............................................................................2.8 Professional Development .......................................................................2.9 Staff Recognition.......................................................................................2.9 Corrective Action Process.........................................................................2.9 Resolving Workplace Issues.....................................................................2.10 Non-retaliation..........................................................................................2.11 Employment At Will ..................................................................................2.12 Resignation or Voluntary Termination of Employment ..........................2.12 Involuntary Termination of Employment.................................................2.13 Post Resignation/Termination Procedures.............................................2.13 Unpaid Interns and Volunteers................................................................2.15

3 \ REQUIREMENTS IN THE WORKPLACE......................................3.1

Civility and Mutual Respect......................................................................3.1 Ethics and Compliance.............................................................................3.2 Conflict of Interest.....................................................................................3.2 Acceptance of Gifts and Hospitality from External Parties...................3.2 Preventing Violence...................................................................................3.3 Reporting Violence....................................................................................3.4 Hazing ........................................................................................................3.5 Use of Northwestern Facilities for Political Activities............................3.5 Demonstration ..........................................................................................3.5 COVID-19 Compliance Requirements......................................................3.6 Drug-free Workplace ................................................................................3.6

Northwestern \ STAFF HANDBOOK \ CONTENTS

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