Los Angeles Community College District



Technology Policy and Planning Committee (TPPC) Meeting Minutes

Location: District Wilshire Room

Thursday, March 15, 2012

|Members Present: | | | |

|Jorge Mata |DO |Adriana Barrera |DO |

|Wendy Bass |Pierce |Mario Perez |DO |

|Chris Nersisyan |DO | | |

|Call-in Participates | | | |

|Suzanne Floyd |West |Joe Perret |Pierce |

|Carolyn Magee |Southwest |Mark Henderson |Pierce |

|Amy Sirott |Pierce |Belinda Asuna |DO |

|Aaron Weathersby |Valley | | |

|Jackie Hams |Valley | | |

| |Notes |Action-Item |

|Convene regular meeting |2.04 PM meeting started | |

| |

|STANDING TASK FORCE/CIO REPORT |

|Tech Master Plan update- |Two groups have been meeting weekly. All complete with prioritization and |A motion was moved by Amy Sirott and |

|implementation Taskforce |done with objectives. Groups will meet in person on Thursday, April 12 - |seconded by Suzanne Floyd - approved |

| | |that the fiber optic project is |

| | |critical to implantation of LACCD |

| | |technology strategic plan and should |

| | |be taken off the moratorium |

|Update of Measure J Technology |Jorge sent everyone a copy of the presentation | |

|Program | | |

| |Projects in progress | |

| |Physical Security – access cards, access readers | |

| |Plant Maintenance/work orders/CMMS | |

| |Scheduled to be piloted at Mission sometime in summer – Andy Duran project | |

| |manager | |

| |Student email (Live@edu) – students will be live by Fall 2012. All colleges | |

| |will have to upgrade to Exchange 2010 to communicate with students. By | |

| |Spring of 2013 hoping to have all adjunct on this email system. | |

| |Student ID Management – Project Manager on board. All faculty will have to | |

| |change their passwords for SIS – but we will be able to self regulate/change | |

| |their passwords | |

| |Three new master agreements approved at last board meeting – Dell (servers | |

| |and Data Storage) and EMC (Data Storage) There are agreements in process –| |

| |video conferencing, lecture capture, av control (etc…) Hard bids – | |

| |projectors, sound amplification, flat panels, document cameras, projection | |

| |screens | |

| |Standards being created – media labs, enterprise content management systems, | |

| |enterprise help desk, technology training, access cards, access card readers,| |

| |security cameras and software project acceptance | |

| |Technology Training – server virtualization training being organized | |

| |End of Technology Project Coordinators assigned to the Colleges – funds were | |

| |available for a total of 36 months per college. All colleges will be done by| |

| |end of 2012 | |

| |Moratorium – connectLACCD (fiber optic project for colleges) is on hold | |

|SIS |Board members approved going forward with negotiations. Negotiating terms | |

| |and conditions and no wiggle room that the terms we are being guaranteed will| |

| |stay guaranteed. Hoping to get something to board in April. Will start | |

| |within 30 days of board approval. | |

| | | |

| |Right now two LMS exist in our district and both will be supported to be | |

| |integrated to SIS system. | |

|DTC Update |-           Reviewed the necessity to have IT certifications for certain IT | |

| |jobs.  DTC motioned to approve that IT certifications were required. | |

| |-          We reviewed an email upgrade at East LA college, lessons learned, | |

| |technical details, etc. | |

| |-          Discussing how we will be maintaining our critical devices such as| |

| |our Firewalls.  A change calendar on when critical systems would be updated. | |

| |

|OLD BUSINESS |

|Searchable Database |West may be having summer – East will be having summer – Pierce no online for| |

| |summer – Is supposed to up and running for summer registration which is April| |

|ADA Compliance of college/district|Pierce has ordered software and waiting for it to arrive. Once we see how it| |

|websites |works, will recommend to other colleges. | |

|Student enrollment verification |Nothing new on this – Some colleges do daily downloads of database. | |

|for library | | |

| |

|NEW BUSINESS |

|9. District will be offline |District will be offline March 30th – April 1st – Any Moodle schools have to | |

| |switch to manual upload during this time. | |

|10. Agenda item for next meeting | |Jorge will demonstrate extra security |

| | |technology at next April meeting |

| | | |

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