3 DATA W’s
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Demographic/NYSSIS - Data Source: |
|(student ID, name, date of birth, gender, ethnicity, guardians, address, phone) |
|Registration Form (includes required elements?) | | | | |
|Registration Data Entry into SMS (including student | | | | |
|and parent/guardian information) | | | | |
|NYSSIS Verification (State ID system) | | | | |
|Polio Immunization Record | | | | |
|Immigration Data (date, country of origin, yrs in US | | | | |
|schools) | | | | |
|Home Language | | | | |
|Homeless Indicator (inc. primary nighttime residence) | | | | |
|Migrant Indicator | | | | |
|Neglected/Delinquent Indicator | | | | |
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Enrollment records/NYSSIS – Data Source: |
|(school year, district and school of enrollment, grade level, enrollment in and out dates and reasons) |
|School/Location Table | | | | |
|School Enrollment In and Out | | | | |
|(date and reason) | | | | |
|GED student records (see HS) | | | | |
|Out of District student records (District Responsible)| | | | |
|Homebound Instruction student records | | | | |
|Home Schooled by the Parent student records | | | | |
|CPSE Enrollment | | | | |
| Non-resident CSE students attending non-public school| | | | |
|in district | | | | |
|District residents attending other public or | | | | |
|non-public schools (census only - optional) | | | | |
|Attendance (currently not collected for SIRS) | | | | |
|Discipline Tracking (currently not collected for SIRS)| | | | |
|Continuously enrolled records (BEDS data) | | | | |
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|High School Demographics/Program Facts/Assessment Records - Data Source: |
|(GED, CTE, Safety Net Eligible, Assessment Fact Records) |
|Cohort Records (Entry Grade 9) | | | | |
|Graduation Date and Credentials | | | | |
|Post Graduate Status | | | | |
|GED student records | | | | |
|Career and Technical Education (CTE/Tech Prep inc. | | | | |
|program type, level of intensity, and pregnant/parent)| | | | |
|Technical Assessment Scores | | | | |
|Regents Examination Scores | | | | |
|Regents Competency Scores | | | | |
|Regents Component Assessment Results | | | | |
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Special Education records – Data Source: |
|(type of disability, least restrictive environment codes/level of integration, referral and meeting dates, parental consent to evaluate, etc.) |
|NYSAA student records (Eligible for NYSAA) | | | | |
|Ungraded Students – (Gr. SC 13, and 14 in SIS) | | | | |
|Ungraded High School students (enter cohort at 17) | | | | |
|Pre School SIRS Information | | | | |
|504 Plans – Data Source: |
|504 Plans | | | | |
|Safety Net – Data Source: |
|Safety Net Eligibility in Student Management System | | | | |
|Early Intervening Services (IDEA funds) – Data Source: |
|Early Intervening Services supported with IDEA funds | | | | |
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Poverty |
|Free or Reduced Lunch | | | | |
|Program Service records – Data Source: |
|NYSESLAT – (LEP Eligible) | | | | |
|NYSESLAT – (bilingual program) | | | | |
|NYSESLAT – (Former LEP Eligible) | | | | |
|Summer School | | | | |
|Academic Intervention Services (optional)- Data Source: |
|AIS Services | | | | |
|No Child Left Behind (NCLB) – Data Source: |
|Title I Part A: Targeted Assistance (0286) | | | | |
|Title I Part C: Migratory Children (0330) | | | | |
|Title I Part D: Neglected/Delinquent (0187) | | | | |
|Title III: Non-Immigrant LEP (5720) | | | | |
|Title III: Immigrant LEP (5731) | | | | |
|Title III Part B: Emergency Immigration Education | | | | |
|(5742) | | | | |
|Title X: Homeless Education - McKinney Vento (5566) | | | | |
5 DATA W’s
| |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|WHAT ARE THE TASKS? | | | | |
|Staff Snapshot - Data Source: |
|District Code | | | | |
|Staff ID | | | | |
|Primary Location Code | | | | |
|Snapshot Date | | | | |
|Alternate Staff ID | | | | |
|First Name Long | | | | |
|Last Name Long | | | | |
|Active/Inactive Indicator (local) | | | | |
|Email Address (local) | | | | |
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD EXTRACTED? |
|Staff Evaluation Rating |
|Alternate Staff ID | | | | |
|Staff ID | | | | |
|State Sub-component Score (20%) | | | | |
|Local Achievement sub-component Score (20%) | | | | |
|Other Score (60%) | | | | |
|Overall Composite Score (100%) | | | | |
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Course |
|District Code | | | | |
|Location Code | | | | |
|School Year Date | | | | |
|Semester | | | | |
|Course Code | | | | |
|Alternate Course Code | | | | |
|Course Name | | | | |
|Course Name (local) | | | | |
|Course Department (local) | | | | |
|Subject Area Code (local) | | | | |
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Student Grades |
|District Code | | | | |
|Location Code | | | | |
|School Year Date | | | | |
|Staff ID | | | | |
|Student ID | | | | |
|Marking Period Number | | | | |
|Numeric Grade | | | | |
|Student Grades Comment | | | | |
|Grade Type Code | | | | |
|Semester | | | | |
|Course Code | | | | |
|Section Code | | | | |
5 DATA W’s
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Staff Snapshot |
|District Code | | | | |
|Staff ID | | | | |
|Primary Location Code | | | | |
|Snapshot Date | | | | |
|Alternate Staff ID | | | | |
|First Name Long | | | | |
|Last Name Long | | | | |
|Active/Inactive Indicator | | | | |
|Email Address | | | | |
5 DATA W’s
|WHAT ARE THE TASKS? |WHO DOES THE TASKS? |WHO IS RESPONSIBLE? |WHEN TO DO THE TASKS? |WHERE IS THE DATA FIELD? |
|Assessment Fact |
|District Code | | | | |
|Test Description | | | | |
|Assessment School Year Date | | | | |
|Subtest Identifier (Assessment Measure Standard | | | | |
|Description) | | | | |
|Test Date | | | | |
|Student ID | | | | |
|Alpha Score | | | | |
|Numeric Score | | | | |
|Assessment Language Code | | | | |
|Standard Achieve Code | | | | |
|Scoring Model Code | | | | |
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