110 BASIC AVIATION SUPPLY FUNDAMENTALS



110 BASIC AVIATION SUPPLY FUNDAMENTALS

References:

[a] OPNAVINST 4790.2H, Naval Aviation Maintenance Program (NAMP), Vol. I

[b] OPNAVINST 4790.2H, Naval Aviation Maintenance Program (NAMP), Vol. V

[c] NAVSUP Publication 485 (Rev. 3), Afloat Supply Procedures, Vol. I

[d] NAVSUP Publication 485 (Rev. 3), Afloat Supply Procedures, Vol. II

[e] NAVSUP Publication 409, MILSTRIP/MILSTRAP Desk Guide

[f] NAVEDTRA 14326, Storekeeper Basic

[g] OPNAVINST 4614.1F, Uniform Material Movement and Issue Priority System

[h]

[i] EBUSOPSOFFINST 4200.1A, Department of the Navy Policies and Procedures

for the Implementation of the Government Wide Commercial Purchase Card

Program (GCPC)

[j] DoD Directive 1225.6, Equipping the Reserve Forces

[k]

[l] COMNAVAIRESFORINST 7131.1, Flight Hour Program

[m] NAVSUPINST 4423.29, Navy Uniform Source, Maintenance and Recoverability

Codes

.1 State the function and responsibilities of material control. [ref. a, ch. 12]

1. General

* Material Control centers are contact points within maintenance organizations where requirements for indirect material are coordinated with the ASD. Direct material requirements are expedited by ASD to ensure:

(1) Maintenance requirements for parts and material are forwarded to the ASD in a timely and continuous manner.

(2) Parts and material received are expeditiously routed to applicable work centers and not allowed to accumulate.

(3) ASR, EHR, and SRC card trackable components have the appropriate cards.

2. Responsibilities

The responsibility of Material Control is to provide material support to their cognizant organizations and coordinate indirect material requirements to ensure the material ordered is the material required and delivered to the work centers

(1) Establish delivery/pickup points for material ordered.

(2) Maintain liaison with the supporting ASD on maintenance material matters to ensure the material needs of the organization are satisfied.

(3) Prepare documents for material required for operational support, for example, aviation fuel, lube oil, flight clothing, and material carried in service market outlets.

(4) Furnish information to the Supply activity on the identity and quantity of material.

(5) Establish procedures to ensure proper operation of tool rooms and the performance of tool inventories.

(6) Ensure surveys are prepared in the event of loss, damage, or destruction of accountable material.

(7) Maintain adequate accountability of material and equipment on custody.

.2 Discuss the following OPTAR funding and give five examples of items procured with each: [ref. a, ch. 12]

a. Flight Operations Fund (OFC-01)

The following is a list of expense type transactions that are proper charges to the flight operations OPTAR:

(a) Aviation fuels consumed in flight operations.

(b) Initial and replacement issues of authorized items of flight clothing and flight operational equipment for pilots and flight crews.

(c) Consumable office supplies for aviation squadrons.

(d) Aerial film, recording tape, and chart paper consumed in flight.

(e) Flight deck shoes and safety shoes used by squadron personnel directly involved in the readiness, launch, and recovery of aircraft.

(f) Liquid and gaseous oxygen consumed during flight by the aircrew.

(g) Nitrogen used in aircraft and weapon systems.

(h) Aircraft maintenance costs and repair parts when obtained from any other military source.

b. Aviation Fleet Maintenance Fund (OFC-50)

AFM Funds will be used to finance the cost of the following:

1) Paints, wiping rags, towel service, cleaning agent, and cutting compounds used in preventive maintenance and corrosion control of aircraft.

2) Consumable repair parts, miscellaneous material, and Navy stock account parts used in direct maintenance of aircraft, including repair and replacement of FLRs, AVDLRs, and related SE.

3) Pre-expended, consumable maintenance material meeting requirements of NAVSUP Publication 485 used in maintenance of aircraft, aviation components, or SE.

4) Aviation fuel used at I-level in test and check of aircraft engines during engine buildup, change, or during maintenance. Oils, lubricants, and fuel additives used at both O-level and I-level.

5) Allowance list items (NAVAIR 00-35QH-2) used strictly for maintenance, such as impermeable aprons, explosive handlers coveralls, industrial face shields, gas welders gloves, industrial goggles, and nonprescription safety glasses.

6) Fuels used in related SE (shipboard only).

7) Replacement of components used in test bench repair.

8) Maintenance or equipment replacement of aircraft loose equipment listed in the AIR.

9) Consumable hand tools used in the readiness and maintenance of aircraft, maintenance and repair of components, and related equipment.

10) Safety and flight deck shoes used in maintenance shops.

11) Repair and maintenance of flight clothing and pilots and crew equipment.

12) Authorized decals used on aircraft. 13) Replacement of consumable tools and IMRL allowance list items.

14) Items consumed in interim packaging and preservation of aviation fleet maintenance repairables.

15) Items, such as MAFs, MAF bags, equipment condition tags, and COG 1I forms, and publications, used in support of direct maintenance of aviation components or aircraft.

16) Authorized special purpose clothing for unusually dirty work while performing maintenance of aircraft.

17) Civilian labor only when used in direct support of AFM (requires ACC/TYCOM approval prior to use).

18) Costs incurred for IMRL repair.

19) Replacement of general purpose electronic test equipment allowance items which are missing or unserviceable (COG Z).

20) Oils, lubricants, and fuel additives consumed during flight operations.

21) Navy stock account repairable material (non-AVDLR) used in direct maintenance of aircraft component repair, or related SE.

22) The requisitioning of material incidental to TD installation, for example, fluids, epoxies, and shelf life items, not to exceed one thousand dollars per TD per squadron.

.3 State the procedures for accomplishing the following actions: [ref. a, ch. 12]

a. Ordering parts and material

Requests for parts and material for indirect support of weapon systems maintenance are forwarded by work centers and support areas to Material Control.

(1) Receive requirements from work centers and support areas (O-level).

(2) Use appropriate automated procedures to provide data to the ASD (O-level).

(3) Enter date and time ordered in the register to reflect the exact time of submission to ASD. This time is required for determining accurate NMCS start time and conducting follow-up inquiries (O-level).

(4) Approve or disapprove indirect material requirements from work centers by reviewing message mailbox (I-level).

b. Receipt and delivery of parts and material

(1) Receive the material and a DOD Single Line Item Requisition System Document (DD 1348) (or facsimile form) from the ASD MDU.

(2) Sign the DD 1348 copy as receipt.

(3) Enter the date and time the material is delivered to the specified delivery point on the DD 1348.

(4) Determine if the component is ASR, EHR, or SRC card trackable and that the appropriate ASR, EHR, or SRC card is with the component before forwarding it to the work center. Activities with NTCSS Optimized OMA NALCOMIS will, upon receipt or delivery of a tracked component, ensure the CM ALS has been received. If the appropriate record or card is not received with the component and a replacement RFI component is not available, contact COMNAVAIRSYSCOM (AIR-3.3.5) for reconstruction or disposition directions. For activities with NTCSS Optimized OMA NALCOMIS, contact COMNAVAIRSYSCOM (AIR-3.3.5) for providing the appropriate CM ALS record.

(5) Distribute received material to the appropriate work center.

(6) Obtain signature of work center personnel receiving material on DD 1348.

c. Turn-in of defective components

1. Repairable material will be removed from an aircraft and made available for turn-in when a replacement is requested, unless specifically authorized to remain in place by the CRIPL. When the replacement CRIPL item is received, turn-in of the old item must be made within 24 hours.

2. All defective repairable components shall be wrapped using a cushioning material, cellular plastic film (bubble wrap) PPP-C-795, class 1 or class 2, for short term protection of equipment from handling and shock when the component is turned in to Supply.

3. For an ASR, EHR, or SRC card trackable component, ensure the appropriate ASR, EHR, or SRC card is enclosed in a plastic envelope and attached to the component.

4. Under no circumstances shall spare repairable components of any type, RFI or non-RFI, be allowed to be held in any activity, unless authorized by higher authority.

5. For defective material awaiting EI or PQDR disposition, refer to Volume V, Chapter 10.

6. Embarked Air Detachments. Embarked air detachments will turn-in non-RFI repairables to the host air capable ship for retrograde shipment to the supporting shore site POE.

.4 Define the acronym MILSTRIP and state its purpose. [ref. a, app. C]

The Military Standard Requisitioning and Issue Procedures prescribes standard data elements, codes and formats for requisitioning and issuing material from supply.

.5 Define the following document identifier codes: [ref. e]

a. AFC : Follow up (request for improved ESO)

b. AE1 : Supply Status, to requesitioner in US requisition

c. AK1 : Follow up on canx request by requisitioner. Process as canx if original canx not received.

d. AM1 : Document modifier.

e. AF1 : Follow up by requisitioner

.6 Identify the location represented by the following routing identifier codes: [ref. e]

a. N32 : NAVICP Phil

b. S9I : Defense Industrial Supply Center (DISC)

c. S9C : Defense Supply Center Columbus (DSCC)

d. S9E : Defense Supply Center Columbus (DSCC)

e. NDZ : FISC San Diego

f. NJZ : NSY Philadelphia

g. NNZ : FISC Norfolk

h. NPZ : FISC Pearl Harbor

i. NZZ : FISC Yokosuka

.7 Define the following interservice status codes: [ref. e]

a. BA : Item processed for release and shipment

b. BM : Document forwarded to activity indicated

c. BB : Item back ordered against a due-in to stock

d. BD : Requisition is delayed due to need to verify requirements

e. BZ : Item procured and on contract for direct shipment to consignee

f. BV : Item procured and on contract for direct shipment to consignee

g. CA : Rejected

h. CG : Rejected. Unable to identify requested item.

i. CK : Rejected. Unable to procure

j. CP : Rejected. Source of supply is local manufacturer, fabrication or local procurement

.8 Define the following interservice advice codes: [ref. e]

a. 2A : Item is not locally obtainable thru manufacture, fabrication or procurement

b. 2B : Requested item only will suffice, do not substitute

c. 2D : Furnish exact quantity requested

d. 2S : Issue below established stock reservation levels is authorized.

e. 5A : Replacement certification.

f. 5D : Initial requirement certification

g. 5G : Exchange certification

h. 5S : Remain in place certification

.9 Discuss the purpose of the supplementary address. [ref. e]

Used to identify the service and activity address to receive material, billing or status data.

.10 Define the following mode of shipment codes: [ref. e]

a. S : Scheduled Truck Service

b. J : Air Small Package Carrier

c. Z : Air Mobility Command (Controlled/Contract/Arranged space)

d. 7 : Express Mail

e. 9 : Local delivery by government or commercial truck, includes on base transfer.

.11 Define and explain the following terms:

a. ICRL [ref. b, ch. 21] (Individual Component Repair List)

The ICRL is a management tool which provides an IMA with the ability to relate its maintenance capability to individual items. The ICRL indicates if local repair capability exists.

b. CRIPL [ref. a, app. C] (Consolidated Remain In Place List)

c. NMCS [ref. a, app. C] (Not Mission Capable Supply)

The material condition of an aircraft that is not capable of performing any of its missions because maintenance required to correct the discrepancy cannot continue due to a supply shortage

d. PMCS [ref. a, app. C] (Partial Mission Capable Supply)

Material condition of an aircraft that can perform at least one but not all of its missions because maintenance required to correct the discrepancy cannot continue because of a supply shortage.

e. NSN [ref. c, ch. 2] (National Stock Number)

A 13 digit stock number assigned by the Defense Logistics Services Center (DLSC) to identify an item of material in the supply distribution system. It consists of a four digit federal supply classification (FSC), and a nine digit national item identification number (NIIN)

f. NIIN [ref. c, ch. 2] (National Item Identification Number)

A 9 digit number that consists of a two digit national codification bureau (NCB) code and seven digits which, in conjunction with the NCB code, uniquely identify each NSN item in the federal supply distribution system.

g. AVDLR [ref. c, ch. 8] (Aviation Depot Level Repairable)

AVDLRs are financed by the NWCF. Under this process, the end user finances the D-level repair and procurement of 7R COG repairables through the local replenishment of these repairables to replace BCMd, lost, or missing components. Although the squadron usually initiates repairable demands, the IMA has primary control over whether these transactions would result in an AVDLR NWCF charge. Thus, the IMA or station will retain control of the AVDLR replenishment OPTAR and corresponding accounting responsibilities.

h. AWP [ref. a, app. C] (Awaiting Parts)

The condition that exists when materials required to complete a maintenance action are not available on station/ship. AWP is that time when no work can be performed on the item being repaired due to a lack of ordered parts. Parts are not considered to be ordered until the demand has been forwarded to the Supply Response Section of the Supply Department. The time when AWP occurred and the length of time it lasted is recorded in the Maintenance/Supply Record Section. Items which cause AWP during on-equipment work are identified in the Removed/Old Item Section. Items which cause AWP during off-equipment work are identified in the (H-Z) Failed/Required Material Section.

i. IMRL [ref. a, app. C] (Individual Material Readiness List)

A consolidated list shows items and quantities of certain SE required for material readiness of the aircraft ground activity to which the list applies

j. AIR [ref. a, ch. 12] (Aircraft Inventory Record)

The AIR shall be used to establish a formal, continuous chain of accountability for specific equipment and material installed on or designated for use on any aircraft of a specified T/M/S. An AIR is applicable to all aircraft of a specified T/M/S and lists selected material and equipment accountable by all Navy or Marine Corps organizations that are assigned or physically possess operational aircraft.

k. EXREP [ref. a, app. C] (Expeditious Repair)

The processing for repair of NIS or NC components (repairable or consumable). These components must be in support of, or related to, an NMCS or PMCS, situation. This processing is accomplished by the immediate removal of the component from the aircraft, expedited delivery and induction for repair, and the earliest return to RFI status for supply issue under the standard material issue priority system.

l. BCM [ref. a, app. C] (Beyond Capability of Maintenance)

A term/code used by IMAs when repair is not authorized at that level or when an activity is not capable of accomplishing the repair because of a lack of equipment, facilities, technical skills, technical data, or parts. BCM will also be used when shop backlog precludes repair within time limits specified by existing directives.

.12 Explain the importance of the following aeronautical allowance lists in relation to predeployment planning and mission sustainability:

a. AVCAL [ref. c, ch. 2] (Aviation Consolidated Allowance List)

The AVCAL, which is discussed in detail in NAVICPINST 4441.15 (series), is developed and published by the Naval Inventory Control Point, Philadelphia. The AVCAL lists the items and quantities of aeronautical material authorized to be stocked by CV/CVN/LHA/LHD ship types to support the maintenance and operations of embarked aircraft. It is tailored for each ship; and the items listed are selected from all Allowance Requirement Registers (ARRs)/Allowance Lists (ALs) that apply to the embarked aircraft. The allowance quantities are based on the ship's demand records and the support doctrine contained in OPNAVINST 4441.12 (series). The AVCAL includes allowances for the Maintenance Support Package (MSP) concept. It does not include support for the Integrated Operations Intelligence Center (IOIC), photographic equipment, or catapult and arresting gear. These equipment/systems are supported by APLs/AELs which, although prepared and distributed by NAVICP PHIL, are to be included in Part II of applicable HMEO&E COSALs published by NAVICP MECH. The allowance quantities, which are derived from pertinent ARRs/ALs, will have been included in the SNSLs in Part III of such COSALs.

b. SHORCAL [ref. f, ch. 10] (Shore Consolidated Allowance List)

c. COSAL [ref. a, app. C] (Consolidated Shipboard Allowance List)

A document tailored to suit an individual ship or MAG material support requirements. It lists, by equipment, the NSN for each item supported by the Naval Supply System. The COSAL is a supply management document because it tells the supply officer how much and what type of material to stock. It also tells the quantity of each item of equipage that must be carried aboard ship.

.13 Explain the purpose of SM&R codes and define the following codes: [ref. m]

1. UNIFORM SMR FORMAT

The uniform SMR format is composed of four parts consisting of a two position source code, a two position maintenance code, a one position recoverability code and a one position Service Option Code as follows:

[pic]

a. PAOGD b. PAOZZ

c. PAODD d. PAOGG

e. MGOZZ f. MDOZZ

g. AGOGD h. XAOZZ

i. XBOGG

[pic]

.14 State the purpose of the following forms and reports:

a. Financial Liability Investigation of Property Loss (DD Form 200) [ref. a, ch. 12]

A form used to document the report of survey and certify the survey process when government property is lost, damaged, or destroyed. This form is the official document to support establishment of debts, relief from accountability, and adjustment to accountable records for Supply System Stock and Property Book Material.

b. Controlled Equipage Record (NAVSUP Form 306) [ref. f, ch. 6]

c. Purchase Order/Invoice/Voucher (Standard Form 44) [ref. e, ch. 4]

The Standard Form 44 is for buying fuel from non-DLA into-plane contract sources. This form is also used for buying services (e.g., landing fee, parking fee) and material from commercial sources. Lodging for officers and food and lodging for enlisted personnel may also be procured with this form.

d. White Identaplate (DD Form 1896) [ref. f, ch. 8]

The DD Form 1896 (white identaplate) is for buying jet fuel and lubricants from DOD activities. Also, it may be used for getting fuel and lubricants from commercial contractors holding DLA into-plane refueling contracts

e. DoD Single Line Item Requisition (DD Form 1348) [ref. c, ch. 3]

The DD Form 1348 (6-pt) is for requisitioning repair parts and other material for in-plane servicing. It is not used for buying aviation fuels and lubricants.

.15 Explain the mission and responsibilities of the ASD. [ref. a, ch. 12]

A function of the supporting supply activity. It is the liaison point for all material requirements and includes a Component Control Section and a Supply Response Section

.16 Define each of the following units of ASD and state the function of each area: [ref. a, ch. 18]

a. SRS (Supply Response Section)

1. The SRS serves as the point of contact for satisfying maintenance material requirements. SRS is divided into five units: RCU, TRU, MDU, PMU, and PEB unit.

2. SRS shall:

(1) Process requirements.

(2) Maintain a control file for all requirements.

(3) Transmit requests to other on station supply processing points as required.

(4) Deliver all parts and materials.

(5) Review and monitor NALCOMIS mailbox messages.

(6) Maintain all authorized station or ship aviation PEBs.

(7) Expedite high priority requisitions.

1. RCU (Requisition Control Unit)

* Requests for material to support weapon system maintenance are received by RCU.

2. PMU (Program Management Unit)

* The PMU is under the functional control of SRS and is responsible for processing and expediting high priority requisitions, such as NMCS or PMCS, Broad Arrow, and work stoppage requirements. High priority material requests are processed by PMU. PMU shall:

(1) Ensure daily NMCS/PMCS reports are distributed to the O-level activities.

(2) Validate all outstanding material requirements daily with O-level activities.

(3) Initiate requisition actions, for example follow-ups, cancellations, and modifications.

(4) Perform local rescreen procedure.

(5) Update requisitions with latest status received.

(6) Initiate naval MILSTRIP messages for part numbered requisitions.

(7) Process as ROB and POD for off station high priority requisitions.

(8) Process BUNO/ SERNO change requests received from customer.

(9) Prepare and submits inputs to the Aircraft Material Readiness Report.

3. TRU (Technical Research Unit)

a. The TRU is responsible for ensuring research is performed on all requisitions received that fails initial system validation, such as NSN, PN/CAGE, excessive quantity, and high money value.

b. Requests are processed by TRU as follows:

(1) Receive requisitions that are OFFTR/OFVAL.

(2) Perform requisition research using publications, catalogs, stock lists, and manuals to verify data elements.

(3) Update NALCOMIS using researched data.

(4) Process requisitions using NALCOMIS.

(5) Clear mailbox messages

4. MDU (Material Delivery Unit)

a. The MDU is responsible for the pickup and delivery of all material to supported activities. Deliveries should be planned, scheduled, and carried out to the maximum extent depending upon the number of drivers or vehicles available and the volume of material to be delivered, consistent with the time limits listed in the following example. Fragile material and delicate components that require special handling, including special padding and racks, should be delivered by the most direct route to reduce the risk of damage.

Issue Priority Group Priority Designator Processing Time

1 1 – 3 1 Hour

2 4 – 8 2 Hours

3 9 – 15 24 Hours

5. PEB (Pre-Expended Bin Unit)

a. The PEB contains high usage, maintenance related consumable materials, which have been expended from the Supply Department stock records and financial accounts.

b. The purpose of the PEB is to shorten the issue and accounting procedures for recurring issues of maintenance related materials.

c. PEBs are located where they are readily accessible to maintenance personnel and, when feasible, where they can be observed by the retail outlet storekeeper to aid in recognizing abuses to the pre-expended system. Items subject to pilferage are retained within an enclosure with access limited to authorized personnel. SRS is responsible for management and maintenance of PEBs by replenishing or turn-in action, as required. PEB stock is limited to maintenance related material having a minimum demand frequency of three per month. The quantity of each item pre-expended will not exceed an estimated 30-day supply, subject to the requirement that stock be replenished in full package quantities. PEB stock level requirements for the Metrology and Calibration Program will be determined from usage data collected from METER cards by ASD.

b. CCS (Component Control Section)

a. The CCS is responsible for repairables management by accounting for repairables stored in LRCA storage areas, in the IMA repair cycle, and those being processed for shipment to DRPs. CCS is divided into four units: DCU, LRCA storage unit, SSU, and AWP unit.

b. CCS shall:

(1) Physically store and manage in controlled access areas adjacent to O-level or I-level activities.

(2) Ensure any LRCA stock records maintained independent of the master stock item records are in agreement.

(3) Execute issue and control procedures for all repairable demand requests.

(4) Process repairables received from IMA.

(5) Store and manage AWP repairables.

(6) Control AWP requisitions.

(7) Ensure CCS transaction documents, requisitions, and receipts affecting repairable item stock records are forwarded to stock control.

(8) Ensure material reporting transactions for repairables are forwarded to NDCSC.

(9) Ensure proper work load priority is assigned (EXREP repair of critical repairable).

(10) Execute overall repairables management policies and procedures for all uninstalled or in work DLRs, FLRs, and supply assets. This includes retail OSI items and excess wholesale Supply System items. When managing OSI repairables, maximum attention will be given to the best stock level maintenance. When the OSI stock level on an item becomes critically low, IMAs will be requested to apply priority effort to repair like items in the IMA repair cycle. Success in preventing stock outages occurs only when ASD and IMA Production Control work together with the same objectives. This liaison is enhanced when CCS and IMA Production Control are physically located together, sharing the same records and files when possible. Other OSI repairables not subject to local repair will be accorded expeditious handling in the IMA and supply department to hasten the BCM and DRP shipment functions.

1. DCU (Document Control Unit)

a. DCU is responsible for maintaining control of repairable components in all phases of the repair cycle.

b. DCU will perform the following functions:

(1) Review/Monitor NALCOMIS generated IOU/EXREP/DIFM reports.

(2) Review completed repair action mailboxes.

(3) Receive RFI/non-RFI materials from IMAS

(4) Perform DIFM returns.

(5) Perform inter-IMA/service return (repair and return program).

(6) Process RFI material to stock

(7) Process RFI EXREP.

(8) Process BCM/Stock/DTO items.

(9) Inter-IMA Support.

(10) Process defective components for shipment/repair to an off-station IMA.

(11) Process returned defective components from off station IMA.

(12) Process incoming defective components from other IMAS.

2. LRCA (Local Repair Cycle Asset Storage Unit)

The LRCA Storage Unit is responsible for the receipt, storage, issue, and accountability of repairable assets under the control of the ASD. LRCAs are part of an activity's repairable fixed allowance, and are generally stored in a location that hastens timely IMA repair and return to the shelf in RFI condition. LRCAs are located in an area that promotes efficient supply support of aircraft maintenance, that is, rapid issue to an O-level or I-level activity, rather than storage or record keeping convenience. Collocation of the LRCA with either I-level Production Control or the O-level activity is the most desirable arrangement.

3. AWP (Awaiting Parts Unit)

The AWP unit is responsible for receiving, storing, and controlling all AWP components with bits/pieces requirements that are either EXREP or referred off station. This unit should be located next to the IMA Production Control. The AWP unit shall:

(1) Establish holding and staging areas.

(2) Maintain requisitions and records necessary to monitor, follow up, expedite, reconcile, validate, and report material demands for component repair.

(3) Maintain liaison with SRS on maintenance material matters to ensure delivery of material required for component repair.

(4) Receive incoming material, identify it to the failed component, and when all required material is received, reinduct component.

(5) Continually review and follow up on off station requisitions to fill AWP requirements.

(6) Establish procedures to ensure unsatisfactory LRCA AWP situations are made known to higher authority for assistance.

(7) Make recommendations for controlled cannibalization of AWP components after joint review and determination between AWP unit representative and IMAs Production Control.

(8) Establish procedures to BCM components to the next level of repair when appropriate.

AWP management will be responsive to aircraft maintenance needs by ensuring timely follow up, validation, and BCM actions are performed.

(9) The accuracy of the AWP inventory requisition records and outstanding requisitions will be maintained through weekly reviews. A standard of no less than 98 percent accuracy is necessary for effective AWP management.

(10) Establish local rescreen Procedures to satisfy AWP requirements.

4. SSU

a. The SSU is responsible for processing all items returned from IMAs via DCU and for screening RFI/BCM components. This is done by using NALCOMIS functions available. It is recommended that this unit be located next to the AMSU. Rapid movement of BCM DLRs into the DRP pipeline is required prior to requisitioning replacements for stock or end use. Under fixed allowance procedures, DLRs must be certified BCM and prepared for shipment to a DRP before a replacement can be requisitioned for stock or end use (excluding CRIPL items and ZA9 project code).

b. SSU will refer to NAVSUPINST 4421.20 for procedures for retrograding BCM repairables received from the IMA and will use the FEDLOG to determine DRPs and DSPs.

.17 Define the following as related to the ASD: [ref. a]

a. FLR [app. C] (FIELD LEVEL REPAIRABLE)

A low cost repairable, capable of being restored to serviceable condition at the IMA, as indicated by the SM&R code. Final disposition of an FLR usually rests with the IMA.

b. NC [app. A] Not Carried

c. NIS [app. A] Not In Stock

d. TAT [app. C] TURNAROUND TIME (TAT) - TAT is:

1. The time period that commences with the time an aircraft is removed from an operating unit to undergo a rework process and terminates when the reworked aircraft is returned to an operating unit. A change of reporting and controlling custody is not necessarily involved; however, a change in physical custody is always involved. TAT is the sum of the following: time enroute from an operating unit to the naval facility, time awaiting rework, time in rework, time awaiting flight check after rework, time in a COMNAVAIRSYSCOM RFI status, and time enroute to an operating unit.

2. The time needed to service, inspect, and check an item prior to recommitment.

3. The interval between the time a repairable item is removed from use and the time it is available for reissue in a serviceable condition.

4. TURNAROUND TIME (TAT) (Recoverable Missile Targets) - For recoverable missile targets, TAT is the total time required to perform a complete post launch rehabilitation inspection commencing with the onset of decontamination of a recovered target and including all scheduled and unscheduled maintenance and testing required to return it to a launch ready condition.

.18 Discuss the requirements for the preservation, packaging, and handling of non-RFI components. [ref. a, ch. 12]

a. All aeronautical material, regardless of its status, RFI or non-RFI, shall be preserved, packaged, and handled by Supply and Maintenance personnel in such a manner as to prevent damage or deterioration. NAVSUP Publication 700 provides preservation and packaging requirements for specific repairable components. When it is positively known a component repaired by an IMA will be reissued to local operating units in a reasonably short time, it need only receive the minimum amount of preservation and packaging to ensure positive identification and short-time protection.

b. In no cases shall non-RFI material be casually or carelessly handled merely because it is intended to undergo repair. Particular care shall be given to prevent further damage of repairable items that are to be returned to overhaul.

c. The IMA is responsible for internal and external preservation (prior to packing) of all components. The IMA will adequately protect components for local routing to the supply department packing and preservation section. Engines will be packed and preserved by the IMA. Additionally, supply assets will be tracked to ensure reinspection and represervation is performed per NAVSUP Publication 700.

.19 Discuss the scope of the CRP. [ref. a, ch. 12]

a. The scope of component repair is virtually unlimited since it ranges in depth from a small adjustment to the complete repair of components.

b. Specifically, component repair encompasses those functions performed by D-level maintenance activities, IMAs, and O-level activities during overhaul, repair, check, test, certification, modification, or manufacturing. These functions are applicable to all aeronautical material, that is, airborne and mission equipment, engines, and SE. Component repair does not include expendable weapons.

c. IMAs are authorized to perform any and all maintenance for which they have or can be granted authority and capability, in keeping with the philosophy of repair at that level of maintenance, which will ensure optimum economic use of resources, especially AVDLRs. Additionally, they are authorized to manufacture aeronautical material, if they have the capability, regardless of the manufacturing level assigned.

d. O-level activities are responsible for on-equipment repair, for example, replacement of end wiping gaskets in landing gear struts and hydraulic actuating cylinders, vice removing complete assemblies from the aircraft. Removal involves:

1) Possible damage to the component and loss or damage of attaching parts.

2) Possible human error in reinstallation

3) Re-rigging, realignment, bleeding, and readjusting upon reinstallation

4) Immobilization of aircraft

5) Loss of mission capability and readiness

6) Reviewing troubleshooting techniques and aviation 3M data to ensure only faulty components are being removed

7) Identifying, protecting, and turning in material for repair.

e. IMAs Shall:

1) Establish an effective and responsive component repair process under this and other instruction.

2) Provide assistance to supported units.

3) Ensure maximum effort is made in obtaining parts for equipment being repaired.

4) Use customer services and D-level resources via the COMNAVAIRSYSCOM to effect repairs of material in support of the component repair process.

5) Exercise cause and good judgment in recommending the condemnation of aeronautical material

f. D-level maintenance activities shall:

1) Provide the maximum possible support to the component repair process using all available resources under this and COMNAVARSYSCOM instructions.

2) Provide customer services and return items RFI vice overhauled.

.20 State the purpose of an SF-364 ROD. [ref. f, ch. 5]

The purpose of a Report of Discrepancy (ROD) is to identify, correct and prevent further discrepancies. A SF-364 is used for reporting discrepancies attributable to shippers (shipping discrepancies attributable to or the responsibility of the activity that shipped the material). The SF-364 will be initiated by the receiving activity. A point of contact, telephone number, and fax number should be provided to assist in timely resolution. RODs can be submitted for the following reasons:

1) Material Non-receipt: If material was shipped by traceable means, Supply will provide GBL, registered or certified numbers, and DLA transportation information received from the Port of Embarkation (POE).

2) Unusable : If material is received damaged, take photographs of damage and retain container, if possible. If material is unusable due to inherent problems, DFSC will negotiate with the vendor and /or manufacturer. Solutions may involve returning material to T-ASA, instructions are on-site fix, warranty repair, or direct exchange.

3) Wrong Material: If customer error, you will have to reorder. If other than customer error, DFSC will forward disposition instructions to you. This may include return of material and a request for billing adjustment, or direct exchange.

.21 Discuss UMMIPS and how it relates to aviation components. [ref. g]

* Uniform Material Movement and Issue Priority System (UMMIPS) is used during peace and war to ensure that materiel is provided to users in accordance with rules that take into account the military importance and urgency of need of the requiting activity, and other command and management considerations. These criteria are structured to provide a distinct advantage to deployed forces.

.22 Discuss the priority designators associated with the following: [ref. g, encl. 1]

a. FAD I : Reserved for those units which are most important militarily in the opinion of the Joint Chiefs of Staff and as approved by the Secretary of Defense.

b. FAD II : Assigned to U.S. combat, combat ready and direct combat support forces deployed to or operating from areas outside the 50 states and adjacent waters, Panama, and such other areas as may be designated by the Joint Chiefs of Staff.

c. FAD III : Assigned to all other U.S. combat ready and direct combat support forces outside CONUS not included under FAD II.

.23 Explain proper management of preexpended bins including: [ref. a, ch. 18]

a. High/low limits : The quantity of each item pre-expended will not exceed an estimated 30-day supply, subject to the requirement that stock be replenished in full package quantities. PEB stock level requirements for the Metrology and Calibration Program will be determined from usage data collected from METER cards by ASD.

b. Dollar value : The Supply Officer and the MO of the activity being supported are jointly responsible for determining those eligible items to be added to or purged from pre-expended stocks under the criteria prescribed. Eligible items with a unit cost of $150 or less may be routinely established in pre-expended stocks. Eligible items with a unit cost in excess of $150 may be pre-expended with the approval of the CO. SRS will replenish the PEB as necessary.

c. Usage data : Stock records will be reviewed quarterly to ensure all items have sufficient usage to be retained in a pre-expended status and to correct any mixing of pre-expended items. As a minimum, any item which had no demand within the last 12 months will be purged from pre-expended stock and returned to the supporting Supply Department. The value of material placed in PEBs will be charged to overhead at industrial type activities or to the account chargeable for operations at other activities. If more than one account is chargeable for material in a pre-expended category, the cost will be apportioned to the appropriate accounts.

.24 Define and describe the use of the following reference materials:

a. MLN [ref. c] : Management List Navy

b. MCRL [ref. c] : Master Cross Reference List

* The MCRL is a consolidated cross reference list of all NSN items of supply in the federal catalog system. The MCRL is published on the FEDLOG CD ROM.

c. MRIL [ref. c] : Master Repairable Item List

d. IPB [ref. a, ch. 12]: Illustrated Parts Breakdown

e. LIRSH [ref. c, ch. 2]: List of Item requiring Special Handling.

f. Afloat shopping guide [ref. c] : Designed to assist Fleet personnel in identifying the National Stock Number (NSN) for items that are frequently requested by ships. It includes a detailed description of each item, and (when applicable) the stock numbers of substitute items. It also includes specifications for illustrations or diagrams of many types of material.

g. GSA catalog [ref. c] : Provides a single source of information for all furniture items presently stocked by FSS. Supersedes all other FSS furniture catalogs and should be used as sole guide for selecting stocked furniture and related items

h. FEDLOG [ref. c] : FEDERAL LOGISTICS DATA, on Compact Disc Read-Only Memory (CD-ROM) is available as the access to DOD logistics data. FEDLOG is an interactive query system using the following types of search criteria: Part Number; Commercial and Government Entity (CAGE); National Item Identification Number (NIIN); National/NATO Stock Number (NSN); Permanent System Control Number (PSCN); Supplier Name; Item Name; Navy Item Control Number; Engine Number; and Master Repairable Item List (MRIL) Shipping Code.

.25 Discuss the purpose of the BOSS Program. [ref. a, ch. 11; ref. h]

The BOSS III Program is a partnership in which the Navy seeks to reduce supply support costs by improving reliability and maintainability of NAVICP managed items in fielded weapon or support systems. The goal of this logistics partnership is to reduce costs and improve readiness. Sources of candidates are the fleet, Navy Hardware Systems Commands, NAVICP, NAVAIRDEPOTs, NAVAIRWARCENs, Naval Shipyards, ISEAs, PMAs, and private industry. Typical candidates will exhibit low mean time between failure and high repair costs.

The BOSS III Program reviews all ILS elements to determine affordable overall support solutions. Initiatives covered under BOSS III include:

1) Reliability Improvements, for example, LECPs.

2) ILS Solutions, for example, technical manuals, training, and supply support changes. Additional emphasis is placed on supply support changes.

3) Maintenance Philosophy Enhancements.

.26 Discuss the purpose and use of NGRE funds. [refs. j, k] / (from LT Locklar’s Guide)

Ref (j) DOD Directive 1225.6, Equipping the Reserve Forces

a. The Reserve components of each Military Department shall be equipped to accomplish all assigned missions and shall have equipment procurement and distribution program that is responsive to the Combatant Commanders’ requirements and sustainable on those joint and other missions, including homeland security defense.

b. Secretaries of the Military Departments shall provide in their directives procedures and develop systems needed to identify, validate, and track Reserve component equipment requirements, on-hand and projected inventories, and funding through procurement, distribution and sustainment processes.

Ref (k) dtic.mil/comptroller/budgetindex.html

National Guard and Reserve Equipment funds:

Equipment procurements for the Reserve Components are funded either in the procurement appropriations of the Military Departments or in a separate National Guard and Reserve Equipment Appropriation. The Procurement Programs-Reserve Components exhibit is submitted with the biennial budget submission and is part of the Procurement Program's congressional budget justification package. The Procurement Programs-Reserve Components exhibit reflects the Active Component's estimate for those funds that will be used to procure and modify equipment for the Reserve Components.

.27 Discuss RESFORON management of AVDLR funds. [ref. l] / (from LT Locklar’s Guide)

Strict compliance to procedures is a must during the requisitioning, turn-in, and carcass tracking process of AVDLRs. Managing repairable material has become increasingly important to the Navy. While the number of consumables managed by the Navy has declined, the number of repairable has increased.  Because most repairable items are high cost, intensive management is required. A two-priced structure was established for DLRs, they are the standard price and net price. The price charged depends on whether or not there is a related NRFI turn-in. The standard price is charged if there is no turn-in available. The net price is charged for DLR requisitions that have a turn-in. The net price includes the repair cost, replacement fee (for condemned turn-in), and surcharges. The difference between the two prices is the carcass value.  The Management List-Consolidated (ML-C) information of the Federal Logistics (FED LOG) data on compact disc contains the prices of DLR items.

.28 Discuss the responsibilities of the Agency Program Coordinator for the Government-wide Commercial Purchase Card Program. [ref. i] / (from LT Locklar’s Guide)

Ref (i) EBUSOPSOFFINST 4200.1A, Government Purchase Card Instruction

Designated by the CO through an official letter of designation and is the individual responsible for day-to-day program oversight.

1. Reporting requirements – manages/reviews monthly purchase card transactions for accuracy, noting any discrepancies that will require inclusion on the semi-annual report.

2. Training – APCs must receive initial training on purchase card policy as well as refresher training every two years. APCs must maintain training documentation for duration of participants stay plus three addition years.

3. Quarterly briefings – recommended that CO is briefed quarterly on number of cards, spending patterns, delinquency issues and instances of misuse, abuse or fraud.

4. Duties

- Ensure program is executed under proper policies and procedures

- Ensure participants are properly appointed, trained and capable of performing their respective duties.

- Ensure limits, spending trends and regular maintenance is performed IAW with applicable instructions/policies.

- Ensure appropriate action is taken when misuse/abuse is discovered.

- Utilize ad-hoc reports to monitor the program.

.29 Discuss the elements of the Government-wide Commercial Purchase Card Program. [ref. i] / (from LT Locklar’s Guide)

Ref (i) EBUSOPSOFFINST 4200.1A, Government Purchase Card Instruction

- Establish effective internal management controls to ensure appropriate management, operation, and oversight of the local purchase card program.

- Ensure appropriate resources are allocated to the program

- Ensure local program is executed IAW DOD and DON guidance.

- Ensure program personnel, APCs, Approving Officials (AO), Review Officials (RO) and purchase card holders are properly appointed and trained.

- Ensure the number of AOs and cardholders is commensurate with minimum number to meet mission requirements.

- Establish local policies and procedures that outline informal and formal disciplinary action to be taken for non-compliance, fraud, misuse and abuse

- Establish and maintain a command climate that prevents personnel from exercising undue influence on the actions of purchase card holders.

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