PLMS 3 Users Guide - United States Marine Corps
Publications Library Management System Version 3
Users Guide
4 June 2007
DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited. PCN: 18730000100
Table of Contents
Welcome To PLMS 1
Introduction
3
BRIEF OVERVIEW .............................................................................................................................................3
KEY FEATURES OF PLMS.................................................................................................................................3 TERMS AND ABBREVIATIONS ...........................................................................................................................4 SYSTEM REQUIREMENTS ..................................................................................................................................8
PLMS SPONSOR...............................................................................................................................................9
Upgrading from a previous version
11
DOS PLMS....................................................................................................................................................11
CONVERTING YOUR DOS PLMS FILES...........................................................................................................11
DELETING THE OLD DOS VERSION .................................................................................................................13
PLMS Basics
15
WHY USE PLMS?...........................................................................................................................................15
PLMS CONFIGURATIONS ...............................................................................................................................15
PLMS USERS .................................................................................................................................................18
SECTION CLERK RESPONSIBILITIES ................................................................................................................19
DCP RESPONSIBILITIES..................................................................................................................................20
Getting Started 21
MAKING SURE I AM READY TO GO ..................................................................................................................21
NEW PLMS USERS.........................................................................................................................................21
SECTION LIBRARY (SL)..................................................................................................................................22
USE THE USMC MASTER LIST.......................................................................................................................23
How Do I?
27
ADD/CHANGE LOCAL PUBLICATIONS TO MY SECTION LIBRARY (SL)............................................................27
ADD A PCN TO MY SECTION LIBRARY ...........................................................................................................28
ADD AN ID NUMBER TO MY SECTION LIBRARY .............................................................................................30
ADD ASSOCIATIONS TO AN IDNO/SSIC..........................................................................................................32
ADD LOCATION(S) FOR A SPECIFIC PCN TO MY SECTION LIBRARY (SL) ........................................................32
ADD QUANTITIES TO A LOCATION FOR A PCN IN MY SL ................................................................................33 CHANGE LOCATION(S) FOR A SPECIFIC PCN IN MY SECTION LIBRARY (SL)...................................................34 CHANGE UNIT RATED QUANTITIES.................................................................................................................34
CREATE MY SECTION LIBRARY (SL) ..............................................................................................................35
DELETE A LOCAL PUBLICATION FROM MY SECTION LIBRARY (SL)................................................................36
DELETE A LOCATION FROM MY SECTION LIBRARY (SL) ................................................................................37
DELETE A PCN FROM A LOCATION IN MY SECTION LIBRARY (SL) ................................................................38
DELETE MY SECTION LIBRARY (SL) ..............................................................................................................39 DELETE A PCN FROM MY SECTION LIBRARY (SL) .........................................................................................39 DOWNLOAD PLMS ........................................................................................................................................41
DOWNLOAD THE LATEST COPY OF MASTERLIST............................................................................................41
EXIT PLMS WITHOUT SAVING MY DATA ........................................................................................................42
EXPORT SECTION LIBRARY (SL) ....................................................................................................................42
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Table of Contents
FIND ID NUMBER(S) A PCN IS ASSOCIATED TO ..............................................................................................43 FIND PCN(S) AN ID NUMBER IS ASSOCIATED WITH ........................................................................................44 FIND PUBLICATIONS DESIGNATED NON EQUIPMENT ASSOCIATED (NEA)......................................................45 FIND PUBLICATIONS WITH "NO LOCATION(S) ASSIGNED" ..............................................................................46 GET THE MOST RECENT VERSION OF PLMS FOR MY USE ................................................................................47 LOAD MY SECTION LIBRARY (SL)..................................................................................................................47 LOCATE A PUBLICATION NOT PHYSICALLY PRESENT IN MY SECTION .............................................................48 LOCATE MY EXISTING SECTION LIBRARY (SL) ..............................................................................................49 MAINTAIN LOCATIONS FOR MY SECTION........................................................................................................50 MAINTAIN QUANTITIES FOR A SPECIFIC PCN .................................................................................................52 MOVE MY SECTION LIBRARY (SL) .................................................................................................................53 ORDER PUBLICATIONS ...................................................................................................................................54 RECONCILE MY PLMS APPLICATION EACH MONTH ........................................................................................56 REMOVE A PUBLICATION FROM MY SECTION LIBRARY (SL) ..........................................................................58 REMOVE AN ID NUMBER FROM MY SECTION LIBRARY (SL)...........................................................................59 REMOVE ASSOCIATIONS TO AN IDNO.............................................................................................................60 RENAME A LOCATION IN MY SECTION ............................................................................................................62 RENAME MY SECTION ....................................................................................................................................63 SAVE MY SECTION LIBRARY (SL) ..................................................................................................................64 SAVE MY NEW UNIT PL FILE ..........................................................................................................................65 SUBMIT A NAVMC 10772 .............................................................................................................................66 USE THE FIND OPTION...................................................................................................................................68 USE THE USMC MASTER LIST.......................................................................................................................70 VIEW INFORMATION ON ANY PCN .................................................................................................................73
What does it mean? 73
SUPERCEDES PUBLICATION .................................................................................................73 NONSTOCKED PUB. SEE MCO 5600.31 ....................................................................................................74
Reports 75
VIEWING REPORTS..........................................................................................................................................75 PRINTING REPORTS.........................................................................................................................................76 SENDING REPORTS .........................................................................................................................................77 AUTOMATICALLY DELETE REPORTS OVER 120 DAYS OLD ..............................................................................79 SECTION .........................................................................................................................................................79
Section Library ..........................................................................................................................................79 Shortages/Overages...................................................................................................................................89 Non Equipment Associated (NEA).............................................................................................................90 Section Change Report ..............................................................................................................................91 Working with MCPDS ...............................................................................................................................94 SHARED..........................................................................................................................................................97 New Publications.......................................................................................................................................97 Deleted Publications .................................................................................................................................98 MISCELLANEOUS............................................................................................................................................99
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Table of Contents
RECONCILIATION ...................................................................................................................................99
Conversion Exception Listing..................................................................................................................106
Distribution Control Point (DCP)
111
CREATE A DCP ............................................................................................................................................111
WHAT DOES THE DCP DO?...........................................................................................................................112
EDIT PL........................................................................................................................................................113
Managing your Unit PL...........................................................................................................................113
Add PCN to Unit PL ................................................................................................................................116
Remove PCN from Unit PL .....................................................................................................................117
MCPDS Unit Change Request.................................................................................................................118
Export Unit Publication Library (PL) .....................................................................................................121
Create Unit PL Report.............................................................................................................................122
CONNECTING YOUR SECTIONS ......................................................................................................................124
First Coordinate with the Section(s) .......................................................................................................124
Receiving a New Section Library ............................................................................................................125
Adding a Section through Manage Sections ............................................................................................128
Converting a DOS PLMS Unit PL...........................................................................................................133
MANAGE SECTIONS......................................................................................................................................136
Managing your Unit's Sections................................................................................................................136
Add a Section to the Unit.........................................................................................................................138
Rename a Section ....................................................................................................................................138
Change how files are exchanged with a Section......................................................................................138
Delete a Section from the Unit ................................................................................................................141
Index 143
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