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[Pages:4]North Utah Valley Animal Services Special Service District Pending Monthly Board Meeting Minutes

Meeting conducted electronically via Zoom on May 20th, 2021.

BOARD MEMBERS PRESENT: American Fork- Josh Christensen Cedar Hills- Jennifer Peay Eagle Mountain- Joshua Bairrington Highland- Scott Smith Lehi- Marilyn Banasky Orem- Mike Paraskeva Pleasant Grove- Carl Nielson Saratoga Springs- Owen Jackson Utah County- Steve Alder Utah County Sheriff's Office- Yvette Rice BOARD MEMBERS ABSENT: AlpineLindon- Jeff Acerson Utah County-Toby Bath Vineyard-

OTHERS PRESENT: Director- Tug Gettling Legal Counsel- Laramie Merritt Minutes- Janeen Olson

OTHERS ABSENT:

OPEN THE MEETING: 1. Welcome and introductions: Chair Yvette Rice greeted everyone and opened the meeting at 10:04 a.m. She then read the opening statement on the Agenda outlining the need for electronic meetings during this global pandemic. Tug noted that we now have a Board Member representing Vineyard, Don Overson, Tug was notified by email that he was appointed yesterday, and he has forwarded him the information for future meetings.

2. Prayer/Thought- Offered by Scott Smith.

WORK SESSION ITEMS: 1. No Items.

PUBLIC HEARING ITEMS: 1. Open Public Hearing- A Motion was made by Owen Jackson to open the Public Hearing for the Tentative Budget for the Fiscal Year 2021-2022. Scott Smith seconded the Motion. Roll Call: Yvette Rice-Yes, Owen Jackson-Yes, Mike Paraskeva-Yes, Carl Nielson-Yes, Jennifer Peay-Yes, Marilyn Banasky-Yes, Josh Christensen-Yes, Scott Smith-Yes, Steve Alder-Yes, Joshua Bairrington-Yes. All were in favor. Motion carries. 2. Presentation of Fiscal Year 2021-22 Tentative Budget of the NUVASSSD- Tug advised he had emailed out to the Board a copy of the Tentative Budget and would review it; however, it was difficult to get accurate projections for what to expect in the upcoming year due to not being able to base it on last year. Due to the COVID-19 Pandemic many things were affected including animal numbers coming in, expenses incurred and the revenue that was brought into the Shelter. Initially he took the figures from the previous years budget and compared with the current year and advised that they were nowhere close to the same, noting if he used the projections from the COVID-19 year, we would most likely underestimate both the revenue and expenses greatly. Instead, Tug took his knowledge gained over the last 15 years and the last10 years of budgets to get a comparison, sharing the last 5 years with the Board in the handout. Nothing is expected to be out of the ordinary with either our revenue or expenses. Tug highlighted that the City Participation

Fees are more than last year's, which can be attributed to several things such as, cost increase due to wages and benefits going up with longevity of the full-time employees. Benefit packages and Workers Compensation Insurance fees increasing and the cost of goods and supplies going up. Tug advised aside from the first year at the Shelter with no data to go on, this has been the most difficult budget to predict with the impact from COVID, several members advised they agreed with how he had come up with the figures for the Tentative Budget and if needed a Budget Amendment could be done. Tug also addressed the question if the amount for the Animal Veterinary Care would be enough since it has dropped considerably. He reviewed what has been spent this year, and leaving a buffer, as well as the help the rescue groups provide, Tug feels like that amount will be enough. He also went over what was talked about previously about leasing or buying a new vehicle, after research he is leaning more towards leasing than a purchase. If that were the case it would be included in the budget of the years of the lease rather than trying to build up a fund which had been discussed as an option. With the current climate with leasing, prices and availability, Tug feels like the best solution is to stay with the current vehicle and see if things change next year. 3. Public comment regarding Fiscal Year 2021- 22 Tentative Budget- Jeremy Beckham, Executive Director Utah Animal Rights Coalition, was present and addressed the Board regarding a letter he sent to the Board Members that was also included in the handouts from Tug. Mr. Beckham requested that as the Board considers the Budget proposal and looking towards this next year that they consider ending euthanasia by using the carbon monoxide chamber and use lethal injection instead. His standing is that not only is it the more humane form but is cheaper as well. Chair Yvette Rice thanked Jeremy for his time and comments and advised him that Tug has already begun the process of looking at this issue in depth and has started a research project in order to present to the Board a comprehensive recommendation moving forward for this issue. 4. Motion to Close Public Hearing- A Motion was made by Scott Smith to close the Public Hearing. Jennifer Peay seconded the Motion. Roll Call: Yvette Rice-Yes, Owen Jackson-Yes, Mike Paraskeva-Yes, Carl Nielson-Yes, Jennifer Peay-Yes, Josh Christensen-Yes, Scott Smith, Marilyn Banasky-Yes, Steve Alder-Yes, Joshua Bairrington-Yes. All were in favor. Motion carries and the Public Hearing was closed at 10:28 a.m.

GENERAL MEETING ITEMS: 1. Public Comment- Jeremy Beckham advised he had no further comments.

2. Review and approve minutes from the March 25th, 2021, Meeting- A Motion was made by Owen Jackson to approve the Minutes from the March 25th, 2021, NUVASSSD Board Meeting with the modification of adding punctuation at the end of section #3. Josh Christensen seconded the Motion. Roll Call: Yvette Rice-Yes, Owen Jackson-Yes, Carl Nielson-Yes, Jennifer Peay-Yes, Josh Christensen-Yes, Scott Smith-Yes, Steve Alder-Yes, Marilyn Banasky-Yes, Joshua Bairrington-Yes, Mike Paraskeva-Yes. All were in favor. Motion carries.

3. Financial Report- Tug reviewed the Monthly Financial Statement and as was mentioned earlier the differences from last year and this year are notable with both expenses and revenue less. With 86% of the fiscal year past, the percentages for the incomes are less than that, with the exception of the line-item Donations-General at 486% is a misnomer. Tug reminded the group that was due to a large amount of $6,000 that we had not been able to retrieve from the PayPal Account which has now been fixed. The Animal Licenses, Animal Sales and Adoptions, are all lower than the 86% due to the low numbers of animals brought in. The good news is all the animals that were brought in, that were adoptable, were adopted back out and hopefully we will never go back to when we were running out of space in the Shelter like it was 9 years ago. Tug also advised that the community was very responsive during COVID and wanted to adopt pets. The same scenario on the expense side, some are much lower, or stayed the same, such as the utilities which are not dependent on animal numbers. Regarding the April Check Register, nothing not anticipated and pretty straight forward.

4. Board discussion regarding Tentative Budget for the 2021/2022 Fiscal Year- Josh Christensen questioned where we were at on the "rainy day fund" that is set aside and had recalled it was growing quite a bit and wondered if there was a threshold or cut off? Owen advised for cities it can be up to 23% of your budget of revenues, however he was not sure how that applies to Special Service Districts. Tug clarified if Josh was talking about the monies set aside for the capital outlay. Owen stated that a certain amount can be set aside in the fund balance, and that legislation was just passed to allow cities to go up to 35% instead of 23% but he did not know if that applied to the district. Tug advised he would talk to Brandon with Orem City and get some clarification. Owen also suggested if we do the lease on a vehicle, we need to talk about how to replace that when it is no longer functionable, such as a fleet replacement and setting something aside instead of a one-time lump payment like Laramie was talking about earlier, Tug will talk to Brandon about that as well. A short discussion on surplus of items was also had with Laramie providing the code on how to do that in the comments section.

5. Vote to approve Tentative Budget for the 2021/2022 Fiscal Year- A Motion was made by Steve Alder to approve the Tentative Budget for the 2021/2022 Fiscal Year. Scott Smith seconded the Motion. Roll Call: Yvette Rice-Yes, Owen Jackson-Yes, Mike Paraskeva-Yes, Carl Nielson-Yes, Jennifer Peay-Yes, Josh Christensen-Yes, Scott Smith-Yes, Steve Alder-Yes, Marilyn Banasky-Yes, Joshua Bairrington-Yes. All were in favor. Motion carries.

6. Shelter Progress Report- Tug Gettling ? Physical Facility- We have our sprinkler system online with a few repairs and zone adjustments to help conserve water and have adjusted the water schedule to be minimal. We have also instructed the employees mowing the lawn to cut it longer as well. Tug contacted the County regarding the roof repair that was supposed to occur in the fiscal year of 2020, they advised they had forgotten and would arrange to have it done. They also stated with construction costs it would be higher than originally quoted, Tug stated we should not have to pay for their mistake. The cost came in still less than was budgeted for and they have promised to have it completed by this week. ? Personnel- Currently have one position open for an Animal Care Attendant and in the process of interviewing, not a rush, however with summer approaching and the possibility of the COVID restrictions being lifted we want to have them up and trained. ? Tug updated on the issues that occurred with payment to Fuelman after it had been switched to the State of Utah Fleet Operations, our payment has now been credited back. ? Operationally- June 1st, our pandemic protocols are hopefully going to change. ? Discussion on 15 fighting roosters that were received from the County over the weekend, Tug was also aware of a case with Orem and wondered if they were related. Mike Paraskeva advised it was a County case from the Utah County SET Team and Yvette offered assistance if needed in tracking down more information. ? Our volunteer program is still suspended due to COVID, still getting several expressing their interest in wanting to help, hope to open it back up soon. ? Tug did a quick review on the leasing of a vehicle and his frustration in trying to reach out to obtain information and getting a response back. He also noted it was almost double the price range that the South Shelter has been paying for a cargo van that was $4,500 and they quoted him $8,000. Tug determined it may be best to put it on hold and see if the prices stabilize or come back down and availability is better. While researching this Tug had the idea of utilizing leasing a cargo van to use for an emergency type trailer to respond during a disaster or wildfire, that could be outfitted on the inside with kennels and cages inside. Tug also spoke with the South Shelter, noting that we do not both need a huge unit, this would be saving us a huge amount of money, easier to respond to the scene in. The need is not for something to stay on site and house the animals, instead we just need something to help transport them to a new location or the Shelter. Tug advised he wants to look into this a little bit more. ? Tug will email some of the Board Members regarding contact information needed for internal use.

7. Other business- A reminder that the next meeting will be a night meeting and we need to have enough members for a quorum. Owen noted that he will not be able to attend and will have to facilitate someone else running the Zoom Meeting. Steve Alder advised of the statewide rabies call that will occur tomorrow, Tug will send the link to the Board. Mike Paraskeva requested a timeline on further discussion on the research Tug is doing on euthanasia, Owen suggested maybe July, understanding the time involved to complete it, Tug advised the sooner the better.

8. Adjourn- A Motion was made by Scott Smith to adjourn. Carl Nielson seconded the Motion. Roll Call: Yvette RiceYes, Owen Jackson-Yes, Mike Paraskeva-Yes, Carl Nielson-Yes, Jennifer Peay-Yes, Josh Christensen-Yes, Scott SmithYes, Steve Alder-Yes, Marilyn Banasky-Yes, Joshua Bairrington-Yes. All were in favor. Motion carried and the meeting adjourned at 11:21 a .m.

CLOSED DOOR SESSION: 1. No items

Next Meeting: June 24th, 2021 @ 6:00 p.m.

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