Scope of Work: - Veterans Affairs



Statement of WorkBackground:The North Florida/South Georgia Veteran Health System (NF/SG VHS) currently has potable water drinking systems that distribute both hot and cold water to two (2) hospitals for use by both the patients and the employees. Emergency wells and water towers and water plants are also on site to provide water to the hospitals in the event of an emergency. Also each facility has cooling towers used to remove heat from the chillers for the HVAC Systems. A Water Sampling Service Contract to detect the presence of Legionella is needed to ensure that safe drinking water is provided to the Medical Centers. Objective: The service contract is for both quarterly sampling of water for legionella and drinking water parameters in the hospital at designated sample points. Water must be collected by a qualified water sampler and analyzed by a laboratory that is a Center for Disease Control (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) lab.SCOPE OF WORK (Quantities are estimated) Legionella Testing – Malcom Randall VA Medical Center, Gainesville, FloridaA minimum total of 400 samples for Legionella will be taken annually at the Malcom Randall VA Medical Center. Quarterly testing for Legionella will be performed, and documentation of the testing and results will be provided to the Contracting Officers Representative (COR) in the excel spreadsheet supplied by the COR. 20 samples for Legionella will be taken and analyzed for each of the listed buildings per quarter. Water sample locations are the Bed Tower, Building 12, Building 1, Fisher House, and the Domiciliary. The contractor will sample ten (10) cold and ten (10) hot water points at each of the buildings listed above. Sample points will be designated by the Contacting Officers Representative.The Contractor will sample each of the two Cooling Towers every quarter for Legionella.At the location of sampling, temperature, pH and disinfectant residual will be tested and recorded.Samples will be properly taken, handled, stored, transported and identified in accordance with the proper procedures for sampling water for Legionella testing.Samples shall be analyzed by a Laboratory certified by the CDC ELITE program. Legionella – Lake City VA Medical Center, Lake City, FloridaA minimum total of 320 samples for Legionella will be taken annually. Quarterly testing for Legionella will be performed, and documentation of the testing and results will be provided to the COR in the excel spreadsheet supplied by the COR. A minimum of 80 samples for Legionella will be taken and analyzed per quarter. The Water Sample locations are Building 38, Building 64 (Hospital), Building 82 (Community Living Center), and Building 62 (Wisteria). The contractor will sample ten (10) cold and ten (10) hot water points at each of these locations. Sample points will be designated by the COR.At the location of sampling, temperature, pH and disinfectant residual will be tested and recorded.The Contractor will sample each of the three Cooling Towers every quarter for Legionella.Samples will be properly taken, handled, stored, transported and identified in accordance with the proper procedures for sampling water for Legionella testing.Samples shall be analyzed by a Laboratory certified by the CDC ELITE. Drinking Water Testing - Malcom Randall VA Medical Center, Gainesville, FloridaQuarterly testing for drinking water quality will be performed, and documentation of the testing and results will be provided to the COR. A total of 3 samples for drinking water quality will be taken and analyzed every quarter. 12 total samples will be taken in a year. The contractor will sample the Emergency Well.The contractor will sample the Water Tower.The contractor will sample the hospital drinking water system at a sample point designated by the VA Staff.All drinking water samples will test for the following every quarter, Total Coliform Bacteria, Turbidity, pH, and Free Available Chlorine. All drinking water samples will test for the following once every year, Nitrate, Volatile Organic Chemicals, Copper, and Lead. Documentation of all sampling and results will be provided to the COR. Drinking Water Testing - Lake City VA Medical Center, Lake City, FloridaQuarterly testing for drinking water quality will be performed, and documentation of the testing and results will be provided to the COR. A total of 3 samples for drinking water quality will be taken and analyzed every quarter. 12 total samples will be taken in a year. The contractor will sample the Emergency Well.The contractor will sample the Water Tower.The contractor will sample the hospital drinking water system at a sample point designated by the VA Staff.All drinking water samples will test for the following every quarter, Total Coliform Bacteria, Turbidity, pH, and Free Available Chlorine. All drinking water samples will test for the following once every year, Nitrate, Volatile Organic Chemicals, Copper, and Lead. Documentation of all sampling and results will be provided to the COR. A minimum of 720 samples will be taken at both facilities as listed above annually. An additional 156 samples will be set aside to use for resampling/investigative purposes at the discretion of the COR. The total amount of sampling estimated to be performed under this contract Is 900 samples.The Vendor will inform the Contracting Officer and COR in writing when 75% of total tests has been reached. Qualifications/CertificationsThe contractor and all of the individuals working on the project site must have taken the OSHA Certified 10-hour construction safety course.Laboratories that process the water samples for Legionella must be certified by the CDC ELITE program as proficient at performing the culture of Legionella from environmental samples.Drinking water samples shall be analyzed by a National Environmental Laboratory Accreditation Program (NELAP) and Florida Department of Health certified laboratory following approved Environmental Protection Agency (EPA) methods for Total Coliform Bacteria, Nitrate, Volatile Organic Chemicals, Copper, Lead, and Chlorine. Safety RegulationsAll applicable safety regulations shall be observed during all work of this contract.The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.Provide the necessary barricades/signage where required.Scheduling and Hours of WorkAll work in areas involved shall be scheduled with the COR.Work shall be scheduled for proper execution to completion of this contract. Hours of work. The contractor may have to perform this work after hours and / or during the weekends if necessary at the discretion of the COR.No work shall be scheduled during Federal Holidays. ................
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