Cowlitz Conservation District



Members Attended

Joe Florek, Jr. Chair

Ed Videan Vice-Chair

Tony Aegerter District Auditor

Jason Will Member

Also, Attended

Lisa Schuchman NRCS, Resource Conservationist

Tirzah Gross WCD, Technician

Darin Houpt District Manager

Lisa Martin District Treasurer / Bookkeeper

3:20PM –Board Meeting called to order by Joe Florek Jr, Chair

December 5th, 2016

Agenda was amended: office lease increase, metal sign/project and county meeting recap were all added.

Treasurer’s Report

November 08, 2016 through December 05, 2016 was submitted as follows:

Checking account (#32704603) had a beginning balance of $840.81 and an ending balance of $489.89. The Savings account (#5319210500) had a beginning balance of $78,172.51 and an ending balance of $72,048.40. Certificates of Deposits accrued $38.69 in interest for the month of November 2016 and are valued at $189,993.29. The Annual and Sick Leave Liability for November 2016 is valued at $8,247.04.

M/S/P- Tony Aegerter moved to accept the Treasurers Report as presented. Ed Videan seconded the motion, and it passed.

Blanket Vouchers

M/S/P - Tony Aegerter moved to accept the blanket vouchers as presented by paying approved checks#17202 through #17219 and noting voided checks: #17213 and #17212 replaced with eft#33366931 (941 tax). Amounts for payroll in the amount of $2,277.12 and all other accounts payables in the amount of $19,073.80 for a total of $21,350.92. Ed Videan seconded the motion, and it passed.

Approval of Minutes -

November 07, 2016

M/S/P – Tony Aegerter moved to accept the meeting minutes as amended, Ed Videan seconded and the motion passed. Amendments: attendees name correction - Mike Phelan, October 04, 2016 through November 07, 2016 was submitted as follows:

Checking account (#32704603) had an adjusted beginning balance of $1,718.43 ($1,070.43 + $648.00 voided Columbia river storage check#17170) and Next meeting – “Wahkiakum Cowlitz CD”

Standing Committee Reports

NRCS, District Conservationist– Lisa Schuchman

(See attached report – District files)

• EQIP – 17 Cowlitz/Wahkiakum area applications for 2017

• CSP – step after EQIP for maintaining. New contracts to begin January 2017.

• Staff – 2 vacant positions have interviews completed and moving forward with getting people in place.

• LWG meeting to be held January 10, 2017

WSCC – Quicknotes

Shoreline Committee –

Meeting last Wednesday, no information…

FSA –

N/A

Safety report- Tirzah Gross

(See attached report – District files)

Office ergonomics was the safety topic for December.

District Manager – Darin Houpt

(See attached report – District files)

The report was on November activities:

• Crep – still waiting on paperwork from FSA

• Sam Giese is mentoring Gavin (EIT based in Lewis CD), now Sam is too busy to help with District engineering needs.

• County Commissioner meeting to discuss weed board concerns– postponed for 1 month to collect data.

• SRFB – Elkington project will be design only. Closing out 4 projects end of December (Wood, Robinson, Andrews Alberti and Homeplace.) 4 projects are ready for permitting: Davis, Bingham, Satterlund and 7-Spring

• Knotweed grants (CCR and SCCR) were extended until March 2017.

Old Business

Bank of America-

*Action item - Tony Aegerter will request signature forms. After the forms are signed, and copies of driver’s license are secured all documents can then be delivered back to Bank of America for updates.

Recruit New Supervisor-

Carrie Backman’s name was discussed as a possible candidate for the vacant Supervisor position.

WACD meeting recap – Ed Videan & Darin Houpt

Not as many breakout or concurrent sessions as in the past. Business session to update bylaws was exhaustingly long… Need more legislative support (letters, phone calls) from District cooperators.

Healthcare

Discussion - A motion to accept healthcare benefit changes was made at the November Board meeting therefore a new resolution is felt to be unnecessary, so no signature is required just an appendix added to the original policy.

Project sign –

Details were discussed on what project signs should contain: size, content and permanence. Details such as a map on the District website could show projects completed, or a story on site history (fairgrounds)

New Business

Election resolution #12052016

Consensus – the resolution passed by consensus of the entire Board.

Date: Thursday March 23, 2017

Time: 3:00PM-7:00PM

Location: 25 River St., Cathlamet, WA 98612

Election Supervisor: Lisa Martin

Next meeting –

Cancelled / Saturday December 17, 2016 will be joint meeting with Cowlitz CD at 4:00PM @ Lisa’s: 14814 NE 5th Ct., Vancouver WA 98685

Special Meeting: Wednesday January 4, 2017 @ 3PM

New business not on the agenda-

Skamokawa office lease-

Rental increase $500.00 due January 2017

M/S/P – Tony Aegerter moved, Ed Videan seconded and the motion passed to sign new office lease agreement. However, the due date will be amended to the 15th of the month.

Public Comment NA

Adjourned 5:30pm

Summary of Actions

M/S/P

Treasurer’s Report

November 08, 2016 through December 05, 2016 was submitted as follows:

M/S/P- Tony Aegerter moved to accept the Treasurers Report as presented. Ed Videan seconded the motion, and it passed.

Blanket Vouchers

M/S/P - Tony Aegerter moved to accept the blanket vouchers as presented by paying approved checks#17202 through #17219 and noting voided checks: #17213 and #17212 replaced with eft#33366931 (941 tax). Amounts for payroll in the amount of $2,277.12 and all other accounts payables in the amount of $19,073.80 for a total of $21,350.92. Ed Videan seconded the motion, and it passed.

Approval of Minutes -

November 07, 2016

M/S/P – Tony Aegerter moved to accept the meeting minutes as amended, Ed Videan seconded and the motion passed. Amendments: attendees name correction - Mike Phelan, October 04, 2016 through November 07, 2016 was submitted as follows:

Checking account (#32704603) had an adjusted beginning balance of $1,718.43 ($1,070.43 + $648.00 voided Columbia river storage check#17170) and Next meeting – “Wahkiakum Cowlitz CD”

Election resolution #12052016

Consensus – the resolution passed by consensus of the entire Board.

Date: Thursday March 23, 2017

Time: 3:00PM-7:00PM

Location: 25 River St., Cathlamet, WA 98612

Election Supervisor: Lisa Martin

Next meeting –

Cancelled / Saturday December 17, 2016 will be joint meeting with Wahkiakum Cowlitz CD at 4:00PM @ Lisa’s: 14814 NE 5th Ct., Vancouver WA 98685

Special Meeting: Wednesday January 4, 2017 @ 3PM

Skamokawa office lease-

Rental increase $500.00 due January 2017

M/S/P – Tony Aegerter moved, Ed Videan seconded and the motion passed to sign new office lease agreement. However, the due date will be amended to the 15th of the month.

Adjourned 5:30pm

District Note-Taker date District Chair - date

Unfinished Action Items / Workshop Topics

➢ Project signage

Jason Will will work with students to design, construct and paint a sign identifying Wahkiakum Conservation District projects.

➢ Shared Forester position

Darin Houpt will research interest in sharing a Forester amongst neighboring Districts.

➢ New Supervisor

Actively pursue / look for new Supervisors and Associate Supervisors

*Action Item – Darin Houpt will contact persons discussed (Joel Fitts, Joyce Ower, Lisa Marsyla, Kurt Fritsch, Paul Toftemark, Austin Burkhalter)

➢ Weed program

*Action item – Darin Houpt and Carrie Backman will discuss details of an outline for the program to move forward.

➢ Bank of America-

*Action item - Tony Aegerter will request signature forms. After the forms are signed, and copies of driver’s license are secured all documents can then be delivered back to Bank of America for updates.

Tickler –

o January 2017: Review budget, last year’s minutes (% of Internal audit)

o February 2017: Good Governance checklist, review checks and bank statements (% of internal audit) and Internal audit, Legislative days

o March 2017: Election & annual banquet, SW Regional Envirothon. Darin report $ to WSCC.

o April 2017: Schedule 22, Review – Budget & Policies mail current Report of accomplishments, Annual and LRP to Supervisors

o May 2017: State Envirothon, financials due, Darin budget due to WSCC, mail out DH employee review pkts to CCD/WCD

o June 2017: WADE, CCD host joint meeting, all DH to do Employee reviews, review annual and LRP, (employee review pkts done) review/agree on merit, C/share policy review, and update signature page (form 2)

o July 2017: Executive mtg. (employee review) fair display

o August 2017: Fair

o September 2017: Resolutions

o October 2017: 10/12/2016 SW Meeting @ Mason CD, Review HCA Policy, meet with County Commissioners

o November 2017: (Lisa order W-2’s), Intent to Adopt

o December 2017: WACD Annual Convention, Determine Election date & location, WCD host joint meeting, order voter list

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