TOWN OF OCEAN CITY

[Pages:13]TOWN OF OCEAN CITY

Ocean City, Maryland

PROCUREMENT DEPARTMENT

QUOTE DOCUMENTS FOR THE

OCEAN CITY POLICE DEPARTMENT CONFERENCE ROOM RENOVATION

DEPARTMENT USE ONLY

Date of Award: Awarded To: Chargeable to Account : Pre-Quote Meeting: Tuesday, March 14, 2017 at 2:30 PM Last Day for Questions: Wednesday, March 15 at noon Quote Opening Date: Thursday, March 23, 2017 at 1 PM Opening Location: Purchasing Department, 204 65th Street, Building A, Ocean City, MD 21842 Ad Run: N/A

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SECTION I: INTRODUCTION

1. PURPOSE 1.1. The purpose of this Request for Quote is fo the To of O ea Cit To to o t a t fo e o atio s to the O ea Cit Poli e Depa t e t's Co fe e e Roo as described in the attached documents Quote Do u e ts .

2. CLARIFICATION OF TERMS 2.1. Professional firms or individuals that submit a proposal fo a a d of a o t a t Co t a t a e referred to as Ve do s i this do u e t. The Ve do that is a a ded the Co t a t is he ei efe ed to as the Su essful Ve do . 2.2. Quote Documents include Introduction, Specifications, Re uest fo Quote, a d the To 's Purchase Order Terms & Conditions. 2.3. OCEAN CITY POLICE DEPARTMENT CONFERENCE ROOM RENOVATION is herein referred to as Wo k .

3. QUESTIONS AND INQUIRIES 3.1. For information regarding Quote Documents and requirements, please contact Leila Milewski at lmilewski@ or call 410-723-6643.

4. SUBMISSION OF QUOTE DOCUMENTS 4.1. Quote Documents should be identified with the project name: OCEAN CITY POLICE DEPARTMENT CONFERENCE ROOM RENOVATION and should be addressed to: Town of Ocean City, Attn: Procurement Department, 204 65th Street, Bldg. A, Ocean City, MD 21842 4.2. Quotes are due and will be opened on Thursday, March 23, 2017 at 1PM in the Procurement Department located at 204 65th Street, Bldg. A, Ocean City, MD 21842. 4.3. Electronic Quote Documents are being accepted. 4.4. All Quotes must be made on the required Quote forms. All blank spaces for Quote prices must be completed in ink or typewritten, and the Quote form must be fully completed and executed when submitted. Only one copy of the Quote form is required.

5. NOTICE TO VENDORS 5.1. The Town may waive any informalities or minor defects or reject any and all Quotes. Any Quote may be withdrawn prior to the above scheduled time for the opening of Quotes or authorized postponement thereof. Any Quote received after the time and date specified will not be considered. 5.2. After Quotes have been submitted, the Vendor will not assert that there was a misunderstanding concerning the quantities or the nature of the SCOPE OF WORK or SPECIFICATIONS to be performed. 5.3. The QUOTE DOCUMENTS contain the provisions required for the completion of the Work. Information obtained from an officer, agent, or employee of the Town or any other person will not affect the risks or obligations assumed by the Vendor or relieve them from fulfilling any of the conditions of the Contract. 5.4. The Town may make such investigations as it deems necessary to determine the ability of the Vendor to perform the Work and the Vendor will furnish to the Town all such information and date for this purpose as the Town may request. 5.5. The Town reserves the right to reject any Quote if the evidence submitted by, or investigation of, such Vendor fails to satisfy the Town that such Vendor is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein. 5.6. Each Vendor is responsible for inspecting the site and for reading and being thoroughly familiar with the Specifications requested. The failure or omission of any Vendor to do any of the foregoing will in no way relieve any Vendor from any obligation in respect to its Quote.

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5.7. These Quote Documents, Ve do 's response to this solicitation, and subsequent purchase order(s) to the Successful Vendor contain the entire understanding between the parties and any additions or modifications hereto may be made in writing executed by both parties.

6. PRE-QUOTE MEETING 6.1. A pre-quote meeting will be held at 2:30PM on Tuesday, March 14 2017, located at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842. Vendors should arrive at the lobby of the Public Safety Building no later than 2:25PM.

7. METHOD OF AWARD 7.1. The Town intends to make award to the lowest responsive and responsible Vendor meeting Specifications for the Quote.

8. TERMINATION 8.1. Termination for Default: When the Vendor has not performed or has unsatisfactorily performed the Contract, the Town may terminate the Contract for default. Upon termination for default, payment may be withheld at the discretion of the Town. Failure on the part of the Vendor to fulfill the contractual obligations will be considered just cause for termination of the Contract. The Vendor will be paid for Work satisfactorily performed prior to termination less any excess costs incurred by the Town in reprocuring and completing the Work. 8.2. If a representative or warranty of either Party to the Contract is false or misleading in any material respe t, o if eithe Pa t ea hes a ate ial p o isio of the Co t a t Cause , the non-breaching Party will give the other Party written notice of such cause. If such Cause is not remedied within seven (7) days after receipt of such notice, (unless, with respect to those Causes which cannot be reasonably corrected or remedied within such seven (7) day period, the breaching Party will have commenced to correct or remedy the same within such seven (7) day period and thereafter will proceed with all due diligence to correct or remedy the same), the Party giving notice will have the right to terminate this Contract upon the expiration of such seven (7) day period.

END OF SECTION

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SECTION II: SPECIFICATIONS

1. SCOPE

1.1. OCEAN CITY POLICE DEPARTMENT CONFERENCE ROOM RENOVATION as called for in

the Quote Documents.

1.2. Work Includes all labor and materials needed to complete the following:

1.2.1. Flooring

Remove existing carpet up to the threshold of the door

Prepare floor by removing existing glue from carpet and repair any existing

imperfections for proper leveling

Furnish and install specified flooring product fo a ea of '

to the doo a , hi h is

ide a d t a sitio to a pet

' and up

Mannington Nature Path Plank lock down flooring

Color: Windsor Oak Moleskin

Install shoe molding, fill nail holes, and paint

1.2.2. Walls

Prepare walls for paint by filling nail holes, pops, cracks, etc.

Prime and paint three full-sized walls floor to ceiling and one foot wall floor to slate top

(waist height) walls with specified product. Area is approximately 900 square feet.

Sherwin Williams paint

Color: Match existing color of blue

1.2.3. Base Cabinet A, Attachment B

Furnish and install base cabinet made of solid plywood box construction.

Cabinet dimensions will be:

width with 2 cabinet doors

depth

height i ludi g ou te top

Specified Cabinet Brand

Merillat Classic Portrait Square style door/cabinet

Color: To be determined

Cabinets will consist of doors only and no drawers

Furnish and install level II granite top with standard edge profile

Granite color: Black Pearl

Furnish and install hardware for cabinets

Hardware must have black finish

Rear of cabinet will have cut out to accommodate rear access panel in wall

1.2.4. Base Cabinet B, Attachment B

Furnish and install base cabinet made of solid plywood box construction

Cabinet dimensions will be:

idth ith se e al a i et doo s

depth

height i ludi g ou te top

Specified Cabinet Brand

Merillat Classic Portrait Square style door/cabinet

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 Color: To be determined

Cabinets will consist of doors only and no drawers

Furnish and install level II granite top with standard edge profile

Granite color: Black Pearl

Furnish and install hardware for cabinets

Hardware must have black finish

1.2.5. Workstation Extension, Attachment B

Furnish and install level II granite counter top for work space at end of Base

Cabinet B

Granite color: Black Pearl

Counter top will be affixed to end of Base Cabinet B and section of wall

Counter top height from floor to top will e Cou te top ill e te d f o side of Base Ca i et B a d e d at edge of

window sill

Cou te top ill e te d f o all ith that e d s ua e a d othe e d o al

The o al e d of the ou te top ill e suppo ted a

pedestal

post/leg

Pedestal Color: To be determined, but will match base cabinets

1.2.6. Conference Room Table, Attachment A

Remove existing table

E isti g ta le di e sio s a e

o ee d

Ta le has o e e d that's u ed, see Atta h e t A

? othe e d

Build new table Table needs to be completely e ta gula

a d high

Table must be a solid wood construction

Table top must be one piece with no seams

Table needs to be similar in design to existing table with wood border

Laminate surfaces or any type of particle wood are not acceptable

Ocean City Police Patch design inlay on table, flush, with smooth finish

Color: To Be Determined

1.3. Work must be completed by May 7, 2017

1.4. All debris must be removed from site and disposed of at an off-site location.

2. VENDOR QUALIFICATIONS

2.1. The Successful Vendor must be licensed to perform work in the state of Maryland as

well as the Town of Ocean City, MD.

2.2. Successful Vendor obtain all necessary permits.

2.3. No Contract or Purchase Order will be awarded except to a responsible Vendor

capable of performing the class of Work specified.

3. CONTRACT PRICING

3.1. Pricing will not change during the Contract Period.

END OF SECTION

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In the event a different Quote form is used, the completed Quote Documents will not be considered.

The undersigned understands that the Town has the right to reject any and all completed Quote Documents for any reason.

NOTE: THIS QUOTE FORM MUST BE SIGNED BY AN OFFICER OF THE VENDOR OR AN AUTHORIZED AGENT FOR THESE QUOTE DOCUMENTS TO BE CONSIDERED BY THE TOWN.

______________________________________ Printed Name

______________________________________ Title

_______________________________ Signature

_______________________________ Date

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TOWN OF OCEAN CITY, MARYLAND Request for Quote

THIS IS NOT AN ORDER

Date: March 03, 2017

Return Quote To:

Phone: Fax: E-mail:

Leila Milewski (contact name)

Company:

(410)723-6643

__ Phone:

(410)524-1482

__ Fax:

lmilewski@ E-mail:

_____________________ _____________________ (contact name) _____________________ _____________________ _____________________

Quotes Must Be Received By: ___1 PM on_March 23, 2017_________ (month/day/year)

Quantity 1

Description

Ocean City Police Department Conference Room Renovation

Total Cost

Payment Terms: ___________________

QUOTES WILL BE VALID FOR A MINIMUM OF THIRTY (30) DAYS

Signature: _______________________

Dated: __________________________

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REFERENCES

List three (3) references for Goods/Service similar to those requested in this Bid Document successfully installed within the last 12-36 months. Include contact name, address, telephone number and goods sold.

Company Name: Type of Project: Address: Town, State, Zip Code: Contact Person: Telephone Number: Date of Service:

Company Name: Type of Project: Address: Town, State, Zip Code: Contact Person: Telephone Number: Date of Service:

Company Name: Type of Project: Address: Town, State, Zip Code: Contact Person: Telephone Number: Date of Service:

__________________________ Sign for Identification

____________________________ Printed Name

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