NJWG Vehicle Credit Card Agreement



NJ Wing Vehicle Credit Card & PIN Acceptance and Usage Agreement

1. Credit Cards shall not be used for cash advances. There are no exceptions.

2. Credit cards are not for personal use.

3. Legible receipts are required for all charges.

4. Intentional misuse of any credit card will result in suspension of membership and review of membership status with the possibility of termination.

5. The following penalties will be imposed for divulging or misuse of PIN.

a. Should misuse be determined, the member’s PIN will be immediately deactivated and the member will lose the privilege of using a credit card.

b. Compromise of PIN confidentiality will be grounds for removal of the driver’s CAP Driver’s License.

6. Penalties for failure to enter mileage, failure to top off fuel tanks, failure to report, or failure to report in a timely manner.

a. First incident: A written warning will be issued to the member with a copy kept in the wing credit card records file.

b. Second incident: The member’s PIN will be deactivated and will lose the privilege of using a credit card.

c. Third incident: Suspension of membership and review of membership status with the possibility of termination.

7. Lost Credit Cards must be reported immediately to the Wing Administrator.

8. Wing fuel credit cards are to only be used for fuel and may be used for up to $200.00 in preventive maintenance for Corporate Owned Vehicles only as outlined in NJWG Supp-1 to CAPR 77-1, 9(b)1).

9. Individual cards are assigned to specific Corporate Owned Vehicles with the vehicle ID number imprinted on each card and may not be used for any other vehicle.

10. Each approved driver will be assigned an individual PIN. This PIN shall be kept confidential. Compromised PIN may be grounds for removal of the driver’s CAP Driver’s License.

11. Vehicle fuel tanks must be topped off prior to use by another unit, event, or mission.

12. Units are responsible for unit expenses incurred on the credit card including preventive maintenance for the vehicle assigned to the unit.

13. Vehicle mileage logs will be used to reconcile billing of charges.

I , ,

Print Name CAPID CAP Driver’s License #

have read, understand and accept the above policy. I have also read and understand NJ Wing Supplement 1 to CAPR 77-1. I hereby accept responsibility for use of NJ Wing Vehicle Credit Cards and my assigned PIN.

Signature Date

Witnessed by:

Signature Print Name, CAPID Date

If applying for a PIN by mail, completed form to: HQ NJWG/WA, PO Box 16099, McGuire AFB, NJ 08641-6099

THIS SECTION WILL BE COMPLETED BY NJWG WHEN YOUR PIN IS ASSIGNED

The above member has a valid CAP Driver’s License and is a CAP member in good standing.

PIN _____________ has been assigned on A copy of this document will

Date be sent to the requestor.

NJWF 173-VCC 1 JAN 2010 SUPERCEDES ALL PREVIOUS VERSIONS OPR/Routing: FM

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