SUGGESTED INSPECTION REPORT FORM - VFW Auxiliary …



SAMPLE

VFW AUXILIARY OFFICIAL VISIT REPORT FORM

DATE OF OFFICIAL VISIT: _______________________ VFW AUX. NO. ____________ DISTRICT NO._______

VFW AUXILIARY NAME ______________________________________________________________________

LOCATION: ____________________________________________________________________________

(Address) (City) (State & Zip)

1. Number of dues paid as of this official visit? ___________Membership as of June 30, _______ _________

2. Has the current Installation Report been mailed to the VFW Auxiliary, National and Department

Headquarters? Yes _____ No _____

3. If the office of President, Secretary or Treasurer has changed, has change been reported to Department

and National Headquarters? Yes _____ No _____

4. Does this VFW Auxiliary hold monthly business meeting? Yes _____ No _____

When? _________________

5. Average attendance at monthly business meetings _____________________

6. Are the Department General Orders/President’s message read when received? Yes ____ No ____

PERTAINING TO THE OFFICE OF PRESIDENT:

7. Is the Office of President bonded? Yes _____ No ______ By whom?___________________Exp. Date ________

PERTAINING TO THE OFFICE OF SECRETARY:

8. How does the Secretary present the Minutes of the previous meeting? ___________________________________

9. Are the Secretary’s books kept according to the Booklet of Instructions? Yes _____ No ______

10. Is the Treasurer’s detailed report incorporated in the Secretary’s minute book? Yes _____ No ______

11. Is the audit report incorporated in the Secretary’s minute book? Yes _____ No ______

12. Are the books of the Secretary audited according to the Bylaws? Yes _____ No ______

PERTAINING TO THE OFFICE OF TREASURER/TRUSTEE:

13. Is the Office of Treasurer bonded? Yes _____ No _____ By whom? _____________ Exp. Date ____________

14. Are the Treasurer’s books kept according to the Booklet of Instructions? Yes _____ No ______

15. Date of last Audit __________________________

16. Are all funds audited (i.e. Kitchen, Bingo, etc.)? Yes _____ No ______

17. Are all books signed by the Trustees performing the audit? Yes _____ No ______

18 Are the audits signed by the Trustees performing the audit? Yes _____ No ______

19. How does the Treasurer present her report during the Order of Business? ______________________________

20. Is the quarterly audit read by the Trustees and acted upon at the meeting? Yes _____ No ______

21. Are the quarterly audits mailed each quarter to the Dept. Treasurer as required? Yes _____ No ______

*Strongly Suggested-add “Has the Auxiliary filed its 990 or other income tax return for the current year?”

Date of last return filed _____________

PERTAINING TO APPOINTMENT OF CHAIRMEN:

22. Have Chairmen been appointed to correspond with National and Department Programs? Yes _____ No ______

23. Is this VFW Auxiliary participating in all programs? Yes _____ No ______

Do you consider this Auxiliary to be in good working order? Yes _____ No______

Your Comments, Matters of Concerns, etc.:_________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Please give honest, unbiased answers to the above questions. You may use the back as necessary.

Instructions to District President/Inspector: (1) Please be sure to sign both the books of the Secretary and the Treasurer indicating the date you reviewed and your initials.(2) A copy of the Auxiliary Official Visit Form is given to the Auxiliary President at the time of inspection. (3) A copy is also sent to the Department President, and (4) you keep a

copy for your files.

_______________________________________ ___________________________________________

Signature of District President/Assigned Representative Signature of Auxiliary President

SAMPLEOFFICIAL VISIT REPORT

Rev 8.4.17

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