GRUNDY COUNTY HOUSING AUTHORITY - StarChapter



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|Vice President of Administration |

|POSITION DESCRIPTION |

DEFINITION:

Under the direction of the Housing Authority C.E.O., the Vice President of Administration assists in the administration and direction of all activities associated with the operations of the Grundy County Housing Authority, including but not limited to, Housing Authority compliance with applicable Federal, State, and Local law.

EQUIPMENT/JOB LOCATION:

This position is located at the office at 1802 N. Division Street, Ste. 507, Morris, Illinois. Work will be conducted at public housing units located in Morris, Gardner, Mazon, and such other sites as may from time to time be determined by the Housing Authority. The Vice President of Administration is required to have a valid drivers license. This person will also need to be familiar with and use the following tools and equipment: Windows operating environment, Microsoft Office Suite, Internet Explorer, multi-station telephone system and voicemail, HUDFRS software, Quickbooks, and other relevant computer applications.

ESSENTIAL FUNCTIONS OF THE JOB:

• Participates in the evaluation process of staff members.

• Encourages, supports and initiates opportunities for staff development at all levels of the organization.

• Evaluates and assesses staffing needs on a timely basis and recommends changes to the C.E.O. as appropriate to respond to the needs and changes in the operating environment.

• Monitors housing applications and assignment data to determine accuracy of projected occupancy of rental properties for specified periods of time, and the Housing Authority’s compliance with applicable Federal, State, and Local law.

• Assists in the preparation of the yearly operating and capital fund budgets.

• Assists in the preparation of the Annual Report for distribution to the Board of Commissioners and other local officials.

• Reviews monthly operating statements to compare actual revenue and expense data with budgeted amounts. Recommends appropriate adjustments to the C.E.O. as necessary.

• Assists the C.E.O. in the development of both short and long- plans for maintaining and improving the administration of the Housing Authority.

• Investigates and responds to concerns and complaints of residents, staff, commissioners, and the public.

• Insures compliance with existing housing authority and state fiscal and personnel policies and procedures.

• Prepares reports regarding the operations and activities of the Housing Authority for the C.E.O..

• Drafts original correspondence to commissioners, residents, and members of the public.

• Participates in policy enforcement programs. Reviews disciplinary and other incident reports and follows up as necessary.

• Works to handle individual and special group housing requests.

• Participates in Housing Authority policy formulation and updating published policy statements.

• Chairs and serves on committees and task forces as assigned.

• Assists in the public relations and marketing activities of the Housing Authority. (See Detail)

• Manages Housing Authority rental collections and accounts payable:

A. Conducts and Approves resident payments and re-certifications

B. Executes lease terminations

C. Coordinates eviction proceedings with legal counsel and the C.E.O.

D. Completes monthly tenant rental reports

E. Completes monthly accounts payable

• Participates in the formation of the mission and goals for the Housing Authority.

• Provides leadership and direction to the development of programming specifically designed for residents.

• Functions as Acting Director of the Housing Authority in the absence of the C.E.O..

• Performs other duties as assigned by the C.E.O. of the Housing Authority.

ADDITIONAL FUNCTIONS OF THE JOB:

Performs other related functions as assigned or apparent.

REQUIRED KNOWLEDGE AND ABILITIES:

• Ability to carry out oral and written directions.

• Ability to draft original correspondence.

• Ability to work under supervision as well as independently.

• Must have ability to learn computer-based applications relevant to public and affordable housing.

• Proficiency with Windows operating environment, Microsoft Office Suite, Internet Explorer, multi-station telephone system and voicemail, Quickbooks, and other relevant computer applications.

• Ability to communicate and work cooperatively with tenants, co-workers, and supervisors.

• Ability to critically analyze policy and relevant data to formulate recommendations to the C.E.O..

MINIMUM QUALIFICATIONS:

Must possess a high school diploma or GED. Desirable qualifications include a bachelor’s degree in public administration, business administration, or management and three or more years of experience in affordable housing or related field. A different combination of education and experience can be considered. The successful candidate must be certified as a PHM or obtain certification within 12 months of hiring or promotion.

CONDITIONS OF EMPLOYMENT:

Must posses a valid Illinois Driver’s License. Must comply with organizational and departmental policies.

DETAIL

Assignments

1. Recommends changes in the assignment policies and procedures to better serve residents, applicants and staff.

2. Communicates changes and updates of policies and procedures to all Housing Authority maintenance and clerical staff.

3. Coordinates all aspects of apartment selection for residents, including evaluating the process, recommending policy and procedural changes and coordinating the promotional materials and efforts.

4. Oversees the implementation of policies and procedures with the clerical staff.

Public Relations and Marketing

1. Coordinate the publication of all Housing Authority brochures including the application, resident handbook, internal newsletter, orientation materials and other promotional items.

2. Direct the distribution and evaluation of surveys to determine overall resident satisfaction. Recommend changes in the Housing Authority program based on data collected from surveys.

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