DRAFT - Self Service Table of Contents



EMPLOYEE SELF SERVICE

USER INSTRUCTIONS

Table of Contents

Page Topic

2 Log on

3 General Instructions

4 - 5 Updating your personal information

6 Updating your personal information – Basic Details

7 Updating your personal information – Phone Number

8 Updating your personal information – Address

9 – 11 Updating your personal information – Emergency Contact

12 Viewing your Payslip

13 – 14 Updating your W4

15 – 16 Managing your Direct Deposit Information

17 Viewing your W2

18 View Education

19 View Competency Profile

20 – 21 Releasing and Revoking Access

22 – 23 Benefits

24 Viewing Employment History

25 Viewing Absence and Salary History

26 – 27 Notifications

Employee Self Service

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Employee Self Service General Instructions

This standard screen will appear periodically within Employee Self Service. Always select the second choice, “Enter New Information,” for processing purposes.

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This standard Warning will appear periodically after changes have been made in Employee Self Service.

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Updating your Personal Information

Select this Action to update:

Name

Address

Phone number

Emergency contact information

Marital Status

Ethnic Origin

Religious Preference

Veteran Status

Disability Status

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Updating your Personal Information

This page shows an overview of your Personal Information.

Use the Update button in the applicable section to make updates to your Basic Details, Phone Number, Address, or Emergency Contact.

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Updating your Personal Information – Basic Details

Use the Update screen to make the needed changes or updates to your Basic Detail and confirm your changes on the confirmation page below.

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Updating your Personal Information – Phone Number

Use the Update screen to make the needed changes or updates to your Phone Number and confirm your changes on the confirmation page below.

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Updating your Personal Information – Address

Use the Update screen to make the needed changes or updates to your Address and confirm your changes on the confirmation page below.

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Updating your Personal Information – Emergency Contact Information - Update

Use the Update screen to make the needed changes or updates to your Emergency Contact information and confirm your changes on the confirmation page below.

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Updating your Personal Information – Emergency Contact – Remove

Use the Remove Contact screen to delete one of your emergency contacts and confirm your changes on the confirmation page below.

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Updating your Personal Information – Emergency Contact – Add

Use the Create Contact screen to add an additional emergency contact and confirm your changes on the confirmation page below.

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Viewing your Payslip

Select this Action to view your payslip. Payslips will be available for 18 months.

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Viewing your W4 Tax Withholding Information

Select this Action to view your current W4 information. Use the Update button if changes are needed.

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Updating your W4 Tax Withholding Information

Use this screen to update your tax information and use the Continue button to proceed to the view page below.

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Viewing your Direct Deposit Information – Manage Payroll Payments

Select this Action to view and change your direct deposit information. You must use the Continue button to submit your changes to the Payroll Department.

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Updating or Adding Direct Deposit Information – Manage Payroll Payments

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Viewing your Employee W2

Select this Action to view your employee W2 which will open in Adobe. You may also use this Action to request an official copy of your W2 information.

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Viewing your Education Record – Degrees Earned

Select this Action to view your current education record. To add or update details of degrees earned, provide a copy of your transcript or other acceptable documentation to your supervisor.

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Viewing your Competency Profile

Select this Action to view your current competency profile. If have questions about the information displayed, please contact the Department of Human Resources at 8-7305.

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Release Information & Revoke Information

Select this Action if instructed to do so by your supervisor. This Action is intended for use in duel supervisory situations.

WARNING: Releasing your information to another employee will give that employee COMPLETE ACCESS to your Employee Self Service records including: personal information (address, phone number, emergency contacts, date-of-birth and education); employment and absence history; and SALARY history dependent upon the current level of access of the employee receiving the released information.

All activity involving the releasing or revoking of information will be approved by the Department of Human Resources.

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Release and Revoke Information

Use this Action to release or revoke your information and confirm your intentions on the confirmation page below.

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Viewing your Benefit Information

Select the menu option “Benefits” to view your current benefit information.

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Viewing your Benefit Information

For Information about benefits not listed, please contact the Department of Human Resources at 8-7305.

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Viewing Employment, Salary and Absence History

Use this menu item to view your Employment, Salary and Absence History. The process to compile this information takes a few minutes, so please be patient.

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Viewing Employment History

After selecting the MU Employment Information menu item, the Employment History will open on the screen first.

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Viewing Salary History

Select the Salary tab to view salary history.

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Viewing Absence History

Click on the Absence tab to view Absence history.

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Viewing Notifications

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Viewing Notifications

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Select Action and click Start

Use this Update button to update or add a phone number.

Use this Update button to update your basic details.

Use the Back button to return to the Personal Actions menu.

Use the Update, Remove, or Add button to change your Emergency Contact information.

Use this Update button to update your address.

ALWAYS select the second choice “Enter New Information.”

Make your changes and click Next to continue.

Use the drop down arrow or flashlight to obtain a list of possible values.

The blue dot indicates a change.

Use the Submit button if the changes are correct. Use the Cancel button to cancel the change.

Use the Next button to continue after your changes have been made.

Use the Add Another Row button to add an additional phone number.

The blue dot indicates a change.

Use the Submit button to confirm the changes.

Use the flashlight for a list of City, State, Zip Code and County Combinations.

Use the Next button to continue.

The blue dots indicate which items have been updated.

Use the Submit button to confirm the changes.

Make changes to phone numbers above. Use the Add Another Row button to add a phone number type.

Use the Next button to continue.

Update contact name and relationship type.

To remove a contact, choose an end date.

Use the Next button to continue.

Make changes to phone numbers above. Use the Add Another Row button to add a phone number type.

Add a contact name and relationship type.

Use the Next button to continue.

Use the Submit button to confirm the changes.

Select Action type by placing the radial dot next to Personal Information.

Use the Next button to continue.

Use the Submit button to confirm the changes.

Use the Delete icon to delete the phone number.

Use the Submit button to confirm the changes.

Use the Submit button to confirm the changes.

Select Action and click Start

Select Action type by placing the radial dot next to Payslip.

Use the drop down arrow to choose a Payslip by selecting a pay date and then clicking the Go button.

Select Action and click Start

Select Action type by placing the radial dot next to W4 Information.

Use the Update button to make changes to your W4.

Use the Home link to return to the Employee Self Service menu.

You must indicate your agreement with this statement by placing a check in the box before selecting the Continue button.

Make changes to your tax information.

The blue dot indicates a change.

Use the Submit button to confirm the changes.

Use the Continue button to proceed to the confirmation page or the Cancel button to return to the previous review screen.

Select Action and click Start

Select Action type by placing the radial dot next to Manage Payroll Payments.

Use the Update Icon to update your direct deposit information.

Use the Delete Icon to delete your direct deposit information.

Use the Add Deposit Payment button to add more accounts.

Use the Cancel button to return to the Employee Self Service menu.

Use the Apply button to submit updates or additions to your direct deposit information or the Cancel button to return to the previous screen without making changes.

Use the Submit button to confirm the changes.

You MUST use the View Changes button to proceed to the confirmation page. On the confirmation page you will use the Submit button to send the changes to the Payroll Department.

The blue dot indicates a change.

Select Action and click Start

Select Action type by placing the radial dot next to Education.

Use the Back button to return to the Personal Actions menu.

Use the Home link to return to the Employee Self Service menu.

Select Action and click Start

Select Action type by placing the radial dot next to Competency Profile.

Select Action and click Start

Select Action type by placing the radial dot next to Release Information.

Use the Cancel button to return to the Personal Actions menu.

Use the Revoke Access icon to revoke access.

Use the Grant Access button to grant access to your personal information to the person named in this box.

The blue dot indicates a change.

Use the Submit button to confirm the changes.

Use the No button to commit your most recent change. Use the Yes button to cancel your most recent change.

Use the Next button to view your current benefit information.

Select the Benefit Program by placing the radial dot next to either Marquette Life and LTD or Marquette Health, Dental and FSA.

Use the Next button to continue.

Use the Home link to return to the Employee Self Service menu.

Click on the Show link to view history of Position Title, Payroll Type and Manager.

Use this tab to view salary details.

Click on the Show link to view Annual Salary, Annual Hours/Months, and Increase Percentage.

Change the view to All Notifications and click the Go button.

To view Notifications, use the Notifications link, found on the main Employee Self Service menu.

Log on to MyJobs using your Emarq user ID and password.

Select Personal Actions to access personal information about you, (name, address, etc.), payslip, W4 tax information, W2, direct deposit, and education information.

Select Benefits to view your current employee benefits.

Select MU Employee Information to view employment, salary and absence history.

Select Notifications to view your current notifications regarding transactions for Self Service or Purchasing.

Use the Employment Information link found on the main Employee Self Service menu to view employment, salary and absence history.

Use the Benefit link found on the main Employee Self Service menu to view current benefit information.

Click on the FIRST Show link to view available sick, vacation and floating holiday balance as of the last paydate.

After reading your notification, use the OK button to return to your list of notifications.

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Click the eyeglass icon for a brief description.

Your W2 will open in Adobe. Use the print icon in the Adobe tool bar if you would like to print a copy for your use. Note that this copy cannot be submitted with your tax return.

Use the Home link to return to the Employee Self Service menu.

Select MU Employee Self Service

Select Action and click Start

Select Action type by placing the radial dot next to Employee W2.

Don’t use the browser back button!

Select the year you would like to view and click the GO button.

Select the Request Official Reprint button to send your request to the Payroll Department for a copy that can be submitted..

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