UNCLAIMED PROPERTY REPORTING INSTRUCTIONS

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UNCLAIMED PROPERTY

REPORTING INSTRUCTIONS

GLENN HEGAR

Texas Comptroller of Public Accounts

UNCLAIMED PROPERTY

REPORTING INSTRUCTIONS

i Unclaimed Property Reporting Instructions

Table of Contents

CHAPTER 1: INTRODUCTION TO HOLDER REPORTING What is Unclaimed Property?..................................... 1 Types of Unclaimed Property...................................... 1 What is a Holder?....................................................... 2 What Are My Responsibilities as a Holder?............... 2 What You Need to File Your Report.......................... 2 Reporting Format........................................................ 2 How Does the Reporting Process Work? .................. 3

CHAPTER 2: FILING YOUR REPORT Determining Dormancy.............................................. 5 Notifying Property Owners........................................ 6 Other Methods of Verifying Whereabouts of Owners.................................................................... 6 Preparing Your Report................................................ 7 Submitting Your Report and Payment........................ 7 Archiving Data............................................................ 9

CHAPTER 3: PROPERTY-SPECIFIC REPORTING Crime Victims Restitution........................................ 11 Electric Cooperatives............................................... 12 Escrow Funds Reported by Title Companies.......... 13 Financial Institutions.................................................14 Insurance-Related Property........................................21 Local Government.................................................... 24 Mineral Proceeds....................................................... 24 Mutual Fund Shares, Distributions and Checks....... 25 Securities or Securities-Related Cash.........................27

CHAPTER 4: REFERENCE TABLES Property Type Codes and Abandonment Periods......31 Relationship Codes....................................................33 Suggested Abbreviations............................................35 Property Description Codes...................................... 36 Securities Delivery Codes..........................................38 Country Codes...........................................................39 Summary of Property Types and Dormancy Periods......................................................42 County Codes To be used for reporting mineral proceeds...........................................................43 Helpful Links.............................................................45 Deadlines....................................................................45

Unclaimed Property Reporting Instructions ii

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