Memo to File
|04016 |Electric Vehicles Supply Equipment |Philip Saunders |
|Contract Type: New Rebid Replacement WSCA Enterprise General Use |
|Restricted to:_____________ |
|Contract Duration: Initial Term: 2 years months Maximum life: 8 years & Date: 9-9-24 |
|Estimated Term Worth: $2,246,922 Estimated Annual Worth: $187,243 |
|Number of: Bidders notified: 811 MWBE’s notified: 24; WA Small Business notified: 155; Veteran Owned Business notified: 26; Bids received: 13 Bids Rejected: 3 |
| WEBS was used to notify bidders 7-8-16. |
|WEBS commodity Codes used: 285-02, 060-09, 450-07, 941-21, 285-37, 290-80, 285-79, 961-83 |
|% DVA: ______ MWBE Goal: 3 % MWBE Award: WBE% _____ MBE%_____ |
| |
|Self Identified WBE% ______ Self Identified MBE% ______ |
|Executive Summary: |This contract is new to Department of Enterprise Services and encompasses Governor Inslee’s Electric Fleets |
| |Initiative. The contract is a cooperative and can be used by any State. |
|[pic] | |
|Bid Development |
|Stakeholder work |Provided specifications with anticipated prime users Dept. of Commerce, WSDOT, DES Fleet Manager, and City of Seattle |
|Customer Forum? |for comments and updates. |
|Vendor Forum? | |
|Supplier Diversity Strategy: |Ensured MWBEs (OMWBE's certification directory) was aware of upcoming solicitation for EVSE, commodity codes 285-02, |
| |060-09, 450-07, 941-21, 285-37, 290-80, 285-79, 961-83. Provided WEBS link for vendors that may not yet be registered|
| |in order to do so. |
| | |
| |Certification language provided “Up Front”, section 1.10 – 1.12 in solicitation. |
| Peer Review |IFB was reviewed by Contracts Specialists Momi Friedlander, Keith Farley, and Los Angeles Fleet manager Richard |
| |Teebay. Unit Manager Cynthia Shaw reviewed the IFB as well. |
| Management Fee? |Management fee of .74% was included in the IFB. |
|Bid Process |
|Pre-Bid Conference: |Followed lean process on IFB by having a Pre-Bid meeting and stakeholder conference (questions and answers) with all |
|Date: |required parties for the best contract product possible. Also required electronic and hard copy submittals of bids to|
|[pic] |easily transfer data. |
|Amendment(s): 0 |N/A |
|Bid Evaluation—Responsiveness and Scoring |
|Bid Due Date: 7-29-16 | |
|Bids Sealed & Signed? |Received thirteen (13) IFBs submittal electronically and hard copy. |
|Received all required submittals? |Ten (10) of thirteen (13) IFBs submitted were deemed responsive. |
|Bid Evaluation—Responsibility and Price Analysis |
|Non-Cost factors Evaluation |Responsive submittals were scored by the stakeholder committee on a |
| |Pass/fail basis for the “Lowest Price”. |
|Price Sheet |Pricing for the services provided is determined by the discounted price list from the contractor/vendor during the |
| |process, and is based on the “lowest discounted price by catalog per vendor” submitted with the IFB. |
| |Non-Cost Evaluation: |
|[pic] |The Non Cost evaluation was conducted by the Stakeholders, who ranked the Bidders in order of scores with the highest |
| |scores submitted (responsive to lowest price) for placement in the Rapid Selection Vendor Pool. Non-Cost evaluation |
| |will be subjected to preferences and penalties required by law, rule, or the solicitation. |
| | |
| |Rapid Selection Process Evaluation |
| |Proposers/bidders whose overall compliance and lowest price will be offered a Master Contract and be placed in the |
| |Rapid Selection Process for purchases. |
|Qualifications: |The apparent successful bidder(s) provided all of the documentation necessary and can meet the needs of the State. |
|Results & Recommendation |
|Recommendation: |After completing a competitive solicitation it is in the best interest of the State to award and enter the following |
| |responsive and responsible bidder to for Contract 04016 for Electric Vehicle Supply Equipment (EVSE). |
| | |
| |1.ABM |
| |2. Broadband Telecom |
| |3. EV Connect |
| |4. Freewire |
| |5.MYFLEETDEPT. |
| |6. Puget Sound Solar |
| |7. Tellus Power |
| |8. Valley Electric |
| |9. Wireless Advanced Vehicle Electrification |
| |10. Zeco Systems |
| |Bidder’s Qualifications |
| |EVSE Repair Services |
| |Smart/Basic Hardware Installation Services |
| |Customer Service |
| |Smart/Basic Turnkey Solution |
| |Cost Control |
| |Contractor Reports |
| |Smart/Basic Core Network Services |
| |Contractor Additional Services |
| |Case Study |
| |All Regions in Washington State |
| | |
|Award Activities |
|Implementation Plan |Notification will be sent to successful vendors after Unit Manager approval and counter signature. Contract will be effective |
| |September 9, 2016. |
|WEBS | Notify bidders of the award via WEBS |
| |Once contract award has been finalized, archive bid in WEBS |
|Communication | Send rejection letter to those bidders to disqualified bidders |
| |Send apparent successful bidder announcement letter |
| |Send Award Announcement letters to all bidders |
| |Email UM a brief award announcement for Bi-Weekly Broadcast |
|Contract | Model Contract updated to reflect Bid Amendment language |
|PCMS | Populate PCMS Info Tab |
| |Complete PCMS Expanded Description Tab |
| |Add Web remark in the PCMS Remarks Tab announcing the award of the contract |
| |Complete PCMS Internet Tab to include relevant search terms |
| |Complete PCMS Commodities Tab |
| |Complete PCMS Vendors Tab |
| |Complete PCMS Customer Tab |
| |Complete PCMS Fees Tab |
| |Complete PCMS WBE/MBE Percent |
|Post Contract to DES Website |Copy the following files into the G:\Shared Info\INTERNET folder: |
| |Copy Contract file 04016c |
| |Copy the price sheet 04016p |
| |Copy the qualifications |
| |Copy the bid tab 04016.xls |
| |Copy the bid document 04016b |
| |Copy the bid amendments 04016a |
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related searches
- how to file your own taxes
- how to file a garnishment
- how to file complaint against attorney
- how to file wage garnishment
- sample internal memo to staff
- memo to employees sample
- motivational memo to employees
- policy change memo to employees
- sample memo to staff employees
- memo to employees announcing benefit
- memo to employee
- lunch break memo to employees