Environmental Management Manual



[pic]

The United Nations University

|Initial Draft |6 January 2004 |

Prepared by

the EMS Coordinator and

the ISO14001 Steering Group

The United Nations University

53-70 Jingumae 5-chome

Shibuya-ku, Tokyo 150-8925

Japan

Tel: (03) 3499-2811, Fax: (03) 3499-2828

Internet:

Please email your comments to the ISO14001 Steering Group

(Brendan Barrett - barrett@ias.unu.edu or Makiko Yashiro - yashiro@hq.unu.edu)

|Plan to Achieve the Targets and Objectives |

Introduction

The Environment Programme (Implementation Plan) 2004-2005 provides details the key measures of the UNU Environmental Management System to be implemented in the current biennium.

This implementation plan provides information on the key targets related to the significant environmental aspects of UNU’s operations and activities.

The UNU Environmental Policy Statement forms the framework of the Environment Programme, and key targets and objectives are presented for each unit within the UNU as well as basic schedule for implementation and reporting. The details of implementation are left for the individual units on the basis of what they consider to be the most appropriate approach and in line with existing UNU procedures and operating plans.

Monitoring will be undertaken by the UNU in order to check the rate of progress towards the achievement of these objectives and the related targets. The final results from the monitoring will be reported online via the UNU ISO14001 Website and newsletter, in the biannual environmental review and summarized briefly in the annual reports for UNU and UNU/IAS.

The document is intended to be a concise in order to allow maximum flexibility for UNU personnel to attain and even go beyond the targets and objectives.

A description of the significant environmental aspects and a list of objectives and targets and a schedule for implementation and reporting is then presented. The responsibilities of each UNU Unit here in Tokyo are also detailed in this report.

Significant Environmental Aspects

Initially UNU identified the significant environmental aspects using the procedure UNU-EMS 4.3.1 and are presented in the table below. More information on the assessment of these aspects can be found in the document entitled “Identification of Significant Environmental Aspects.”

The prioritization of these aspects is as follows:

High Priority (Positive Impacts)

|No.8 Environment Related Research: Need to maintain existing levels. |

|No.9 Training and Capacity Building |

|No.10 Networking and Dissemination |

|No.13 Local Events |

High Priority (Negative Impacts)

|No.1 Emergency Releases (Preparedness): The procedures and training related to emergency need to be reviewed. |

|No.3 Other Resources: Not shown as significant in the assessment but an area where some improvements can be made in terms of green |

|procurement and recycling. |

|No.4 Waste: The waste management system needs to be improved. |

|No.5 Internal Air Quality: Raised as a concern by the UNU Personnel and Senior Management. |

A full list of significant environmental aspects can be seen in the table 1 on the following page. Information on the inputs and outputs associated with each individual project identified in Table 1 can be found in the relevant project documents.

Table 1: List of Significant Environmental Aspects Based on Activities in 2002-2003

|Significant Environmental Aspects | |Potential Outcomes |

|No. |Environmental Aspects |Work/Process | |

|(Priority 1) – Indirect Aspects |

|1 |Environment Related Research |UNU Centre and IAS |Knowledge Generation |

| |UNU Centre have a series of research, training, and networking activities| | |

| |under the following environmental themes: | | |

| |Sustainable Urbanization; | | |

| |Management of Fragile Ecosystems; | | |

| |Solutions to Water Crises; and | | |

| |Environmental Governance and Information. | | |

| | | | |

| |UNU/IAS have a series of research, training, and networking activities | | |

| |under the following environmental themes: | | |

| |Biodiplomacy Initiative; | | |

| |Science and Technology options for Developing Countries; | | |

| |Sustainable Development Governance; | | |

| |Urban Ecosystems; and | | |

| |Education for Sustainable Development | | |

|2 |Training and Capacity Building |UNU Centre and IAS |Skill Enhancement |

| |Key aspects of the UNU training and capacity building projects include | | |

| |the following: | | |

| |10 Ph.D. Fellowship Programme and post doctorate fellowships | | |

| |2 advanced trainings courses | | |

| |UNU International Courses | | |

| |Global Seminars, lectures and workshops on environment | | |

| |Virtual University (VU) initiative - an online university course at the | | |

| |UNU Tokyo Campus | | |

| |Ubuntu Declaration – global multi-institutional agreement to integrate | | |

| |education, science, technology for sustainable development. | | |

|3 |Networking and Dissemination |UNU Centre and IAS |Publications |

| |In 2002 UNU Centre and IAS achieved the following | | |

| |15 published books | | |

| |17 in production | | |

| |25 articles in scholarly journals | | |

| |31 articles in the press | | |

| |6 CD-Roms | | |

| |in addition to other publicity and dissemination materials in | | |

| |circulation, and online. | | |

|4 |Local Activities |UNU Centre and IAS |Awareness Raising |

| |GEIC promotes environmental networking among various social sectors, | | |

| |through: | | |

| |networking activities such as JEDIC-Networking for Oil Spills, and | | |

| |Inter-University Environment Forum (IeF); and | | |

| |disseminating information on environmental issues to the local community | | |

| |(through 13,000 books, 350 videos and materials from more than 1,000 | | |

| |organizations, newsletter, exhibitions, seminars, workshops, | | |

| |publications, CD-Roms and the internet). | | |

| |The UNU also hosted the Tokyo Designers Block (international art and | | |

| |design fair) within the UNU courtyard grounds in 2003. | | |

|(Priority 2) – Direct Aspects |

|5 |Energy Consumption/ Air Emissions (see box 1 for details) |Heater-Cooling System |Emissions to Air |

|6 |Waste (see box 1 for details) |Research and |Waste generated |

| | |Administration | |

|7 |Emergency Releases (none to date) |Mechanical and |Emissions to air and water, health |

| | |Electrical Systems |and safety |

|8 |Procurement Practices (see box 1 for details) |UNU Centre and IAS |Depletion of natural resources |

|(Priority 3) – Direct Aspects |

|9 |Water Consumption/Discharges (see box 1 for details) |Building Operation and|Emissions to Drains |

| | |Cooling System | |

|10 |Other Resources (see box 1 for details) |Research and |Waste generated and energy consumed |

| | |Administration | |

|11 |Indoor Air Quality |Building |Human Health |

|12 |Drinking Water Quality |Building |Human Health |

UNU Objectives and Targets

Based on the above significant environmental aspects and in accordance with procedure UNU-EMS 4.3.3, a set of objectives and targets have been developed that are in line with the key themes of the UNU Environmental Policy Statement (refer to Annex I). The development of these objectives and targets has been involved, the development of an initial set of objectives and targets from analysis of the previous biennium’s objectives and targets from the Environmental Review 2004.

In consultation with the ISO14001 Unit Heads and ISO14001 Steering Group, the objectives and targets were refined and then reviewed by the Rector and amended accordingly. Subsequently this updated version was prepared in January 2004 and will form the basis of the implementation plan of the UNU’s environmental programme in the period 2004-2005.

A full list of the objectives and targets are presented in Annex I 2 below:

Responsibilities for Implementation

With regard to the specific objectives and targets for each unit (refer to the Annex II). The responsibility for meeting the objectives and targets can be broken down on a unit by unit basis as follows:

Unit 1: UNU/IAS

UNU/IAS should take the lead in maintaining Objective 3-1 in line with existing operational practices and reporting procedures and should also make efforts to comply with the following objectives 1-2, 1-3, 1-4, 1-5, 1-6, and 2-1.

Unit 2: UNU Centre

The UNU Centre should take the lead in maintaining Objective 3-1 and 4-1 in line with existing operational practices and reporting procedures. The UNU centre should also comply with 1-2, 1-3 and 1-6.

Unit 3: UNU Services

UNU services should pay attention to the implementation of Objective 3-1 (in particular the target 3-1-3). It should comply with Objectives 1-2,1-3 and 1-6 and should provide support to GEIC with Objective 4-1.

Unit 4: UNU Administration

The UNU Administration Unit has the main responsibility for the implementation of measures under Objectives 1-1, 1-2, 1-3, 1-4, 1-5, 1-6 and 2-1. The UNU Administration Unit, through the personnel section, should implement a programme for staff development related to ISO14001 as specified under the procedure UNU-EMS 4.4.2 and in support of the attainment of the above objectives and targets.

Unit 5: UNU Building Tenants

Participation of UNU Building Tenants in the UNU’s ISO14001 programme is purely voluntary although they may be interested to cooperate with the implementation of Objectives 1-2, 1-3, 1-4 and 1-6.

Schedule for Implementation and Reporting

The implementation and reporting for the research, capacity building and dissemination activities of the UNU related to ISO14001 will follow the existing biennium programme that has been in operation since the founding of the University. Additional implementation and reporting for other significant environmental aspects will be annual (normally in December of every year) or based on requirements set out in contracts (between UNU and Sanko) or as per existing regulations.

The ISO14001 reporting requirements and those already operational within the UNU are being monitored and reported (refer to Annex III). In addition, a considerable amount of data is collected on a more regular basis. For instance, information on the consumption of electricity, gas, water, rainwater and waste are recorded daily. Drinking water quality is also monitored daily. Records are maintained by Sanko Inc. and Cosmos Aoyama. Monthly reports on energy and water consumption are submitted to the UNU Administration Unit (these include breakdowns by various floors within the UNU and for individual units such as GEIC. A monthly summary of the water balance at the UNU is prepared by Sanko Inc. Weekly reports on waste levels are submitted by Tokyo Clear Centre to UNU Administration Unit.

Format of the Reports/Monitoring

Specific checklists and formats are available for each monitoring/measuring programme as required by existing legislation or in line with UN regulations. Samples are available for inspection with the relevant unit concerned with monitoring and are not presented in this form.

In addition, the UNU maintains an electronic record system for administrative purposes covering all issues such as personnel contracts, procurement and travel.

Monitoring of the indirect effects of UNU operations relevant to ISO14001 essentially adopts the standard UN project development and reporting procedures. Essentially, the UNU adopts a biennium programme for project development and implementation. However, in some instances projects can be adopted in a more flexible manner when funds become available externally and for over two years if appropriate.

A standard reporting procedure is in operation that roughly includes the following information on a project by project basis.

• Name of project

• Duration

• Responsibilities

• Personnel

• Abstract

• Action Plan

• Outcomes and Audience

Information on the project is maintained by the relevant project coordinator and progress is regularly (at least twice a year) reviewed by the Unit Leader and the Office of the Rector.

It is not anticipated that significant changes will take place in the reporting of indirect significant environmental aspects of the UNU’s activities. Rather it is envisaged that simply including an icon within the annual reports would be sufficient to indicate to the reader that the project and related outcomes were objectives and targets for the UNU ISO14001 initiative. The following icon provides a useful example of how the system may operate.

| |

|ISO14001 Target and Objective |

|21 young professionals and students attended the UNU Seminar on Leadership for the Environment in July 2000 coordinated by GEIC and UNU/IAS.|

|ANNEX I |

UNU Objectives and Targets

|Objectives |Targets |Responsible for Management |Responsible for Implementation |

|(1) Greening Our Work Practices |

|[pic] Objective 1-1: |(1-1-1) Review “Identification of Legal and Other Requirements” and the current state of |ISO14001 Steering Group & |Unit 1 UNU-IAS (Administration) |

|Maintain and Improve on Legal |compliance by end of 2004 |ISO14001 Implementation Officer |Unit 4 UNU Administration (Building |

|Compliance. | | |Management) |

|[pic] Objective 1-2: |(1-2-1) Reduce all waste generated by 5% by the end of 2005 compared to 2003 levels. |ISO14001 Steering Group & |All Units and personnel |

|Better Waste Management and | |ISO14001 Implementation Officer | |

|Recycling | | | |

| |(1-2-2) Develop a Waste Management and Recycling Policy, based on data analysis and stakeholder |As per 1-2-1 |Unit 1 UNU-IAS (Administration & Biru |

| |consultation by early 2004 | |Daiko) |

| | | |Unit 4 UNU Administration (Building |

| | | |Management & Sanko Inc.) |

| |(1-2-3) Revise and improve waste and recycling explanatory materials and disposal facilities and |As per 1-2-1 |As per 1-2-2 |

| |develop waste and recycling guidelines by the end of 2004 | | |

| |(1-2-4) Investigate opportunities and develop Options study to improve industrial waste disposal |As per 1-2-1 |Unit 3 UNU Services (C3 Computing |

| |(in particular of electronic and computer waste) by end of 2005 | |Centre) |

| | | |Unit 4 UNU Administration (Building |

| | | |Management & Sanko Inc.) |

| |(1-2-5) Investigate opportunities for ‘paperless office’ improvements end of 2005 |As per 1-2-1 |As per 1-2-5 |

|[pic] Objective 1-3: |(1-3-1) Reduce annual energy consumption levels by 5% by end of 2005 compared with 2003 levels |ISO14001 Steering Group & |All Units and personnel |

|Manage energy wisely | |ISO14001 Implementation Officer | |

| |(1-3-2) Develop an Energy Management Policy based on data analysis and stakeholder consultation by|As per 1-3-1 |Unit 1 UNU/IAS (Administration & Cosmos|

| |end of 2004 | |Aoyama) |

| | | |Unit 4 UNU Administration (Building |

| | | |Management & Sanko Inc) |

| |(1-3-3) Develop energy management explanatory materials and guidelines by 2004 |As per 1-3-1 |As per 1-3-2 |

| |(1-3-4) Investigate opportunities for alternative energy sourcing (i.e. solar power micro-panels |As per 1-3-1 |As per 1-3-2 |

| |for powering lighting systems) by the end of 2005 | | |

|[pic] Objective 1–4: |(1-4-1) Review Green Procurement Manual by the end of 2004 |ISO14001 Steering Group & |Unit 1 UNU/IAS (Administration) |

|Purchase environmentally responsible| |ISO14001 Implementation Officer | |

|products. | | | |

| |(1-4-2) Investigate opportunities study for sustainable material/ contractor sourcing for UNU |As per 1-4-1 |Unit 3 UNU Services (UNU Press) |

| |Press by the end of 2004 | | |

| |(1-4-3) Investigate the relationship between procurement practices and utilities consumption and |As per 1-4-1 |Unit 1 UNU/IAS (Administration) |

| |number of staff by the end of 2004 | |Unit 4 UNU Administration (Procurement)|

|[pic] Objective 1-5: |(1-5-1) Review emergency preparedness procedures relevant to ISO14001 by the end of 2004 |ISO14001 Steering Group & |Unit 1 UNU/IAS (Administration & Cosmos|

|Better Emergency Preparedness | |ISO14001 Implementation Officer |Aoyama) |

| | | |Unit 4 UNU Administration (Personnel |

| | | |and General Services & Sanko Inc.) |

|[pic] Objective 1-6: |(1-6-1) Reduce annual water consumption levels by 5% by end of 2005 compared with 2003 |ISO14001 Steering Group & |All Units and personnel |

|Better water conservation and | |ISO14001 Implementation Officer | |

|wastewater management | | | |

| |(1-6-2) Develop a Water Management Policy based on data analysis and stakeholder consultation by |As per 1-6-1 |Unit 1 UNU/IAS (Administration & Cosmos|

| |end of 2004 | |Aoyama) |

| | | |Unit 4 UNU Administration (Building |

| | | |Management. & Sanko Inc.) |

| |(1-6-3) Develop water management explanatory materials and guidelines by 2004 |As per 1-6-1 |As per 1-6-2 |

| |(1-6-4) Investigate wastewater discharges from the UNU, including sewage and storm water |As per 1-6-1 |As per 1-6-2 |

| |discharges by the end of 2005 | | |

|(2) Greening Our Work Place |

|[pic] Objective 2-1: |(2-1-1) Review the internal working environment conditions and make proposals for improvement by |ISO14001 Steering Group & |Unit 1 UNU/IAS (Administration & Cosmos|

|Improve the Internal Working |the end of 2004 |ISO14001 Implementation Officer |Aoyama) |

|Environment and Air | | |Unit 4 UNU Administration (Building |

| | | |Management and Sanko Inc.) |

| |(2-1-2) Review air conditioning and ventilation system performance annually |As per 2-1-1 |As per 2-1-1 |

| |(2-1-3) Review drinking water quality annually |As per 2-1-1 |As per 2-1-1 |

| |(2-1-4) Review lighting systems and investigate options by the end of 2005 |As per 2-1-1 |As per 2-1-1 |

| |(2-1-5) Investigate opportunities for Health and Safety guidelines (including long term health |As per 2-1-1 |As per 2-1-1 |

| |impacts of office duties) by the end of 2005 | | |

|Objectives |Targets |Responsible for Management |Responsible for Implementation |

|(3) Contribute to the Global Community |

|[pic] Objective 3-1: |(3-1-1) Continue environment related research, training, and networking through the following |Unit 1 UNU/IAS (Board) |Unit 1 UNU/IAS (Research) |

|Contribute to the Global Knowledge |relevant projects: |Unit 2 UNU Centre (Office of the |Unit 2 UNU Centre (Environment & |

|Pool on Environment Related Matters |Implementation of Environment Related research at UNU-IAS |Rector & UNU Council) |Sustainable Development & GEIC) |

| |Biodiplomacy Initiative | | |

| |ABS (Access & Benefit Sharing), | | |

| |Biosafety, | | |

| |Traditional Knowledge, | | |

| |Antarctica and Deep-Sea Bed, | | |

| |Agriculture for Peace and Bioethics and Genetic Testing (BIODIP) | | |

| |Science and Technology options for Developing Countries | | |

| |Sustainable Development Governance | | |

| |Urban Ecosystems | | |

| |Education for Sustainable Development | | |

| |Implementation of Environment Related research at UNU Centre | | |

| |Sustainable Urbanization | | |

| |Multi-hazard Risk Assessment | | |

| |Zero Emissions Forum | | |

| |Innovative Communities | | |

| |Management of Fragile Ecosystems | | |

| |Sustainable Land Management in Drylands | | |

| |Mountains and Forests | | |

| |Managing Agrodiversity | | |

| |Solutions to Water Crises | | |

| |Environment Monitoring and Governance in Coastal Hydrosphere | | |

| |Management of Shared Water in International Water Bodies | | |

| |Management of Basin Water Cycle | | |

| |Environmental Governance and Information | | |

| |Inter-linkages Initiative | | |

| |GLEAM Forum | | |

| |Information Society and Environmental Issues | | |

| |Global Environment Information Centre-GEIC | | |

| |(3-1-2) Continue environment related capacity building: including Advanced Training, Fellowships |As per 3-1-1 |Unit 1 UNU/IAS (Research) |

| |and other initiatives including: | |Unit 2 UNU Centre (Capacity Building & |

| |10 Ph.D. Fellowship Programme and post doctorate fellowships | |Media Studio ) |

| |2 advanced training courses | |Unit 3 UNU Services (UNU Press, Library|

| |UNU International Course | |& C3) |

| |Global Seminars, lectures and workshops on environment | | |

| |Media Studio: Global Virtual University (GVU), Asia Pacific Initiative (API) and FASID course | | |

| |Ubuntu Declaration – global multi-institutional agreement to integrate education, science, | | |

| |technology for ESD. | | |

| |(3-1-3) Continue disseminating the results of research activities through working papers, |As per 3-1-1 |As per 3-1-2 |

| |articles, books, conferences, workshop panels, presentations, guest lectures, CD-ROM and the | | |

| |Internet. | | |

|(4) Contribute to the Local Community |

|[pic] Objective 4-1: |(4-1-1) Support and enhance partnerships among local social sectors by collecting and |Unit 2 UNU Centre (GEIC) |Unit 2 UNU Centre (GEIC) |

|Outreach to the local community |disseminating information on activities of various organization, establishing networks, organizing| | |

| |seminars and symposiums, and supporting NGO projects and activities. | | |

| |(4-1-2) Continue to provide information on environmental issues to the local community through |Unit 2 UNU Centre (GEIC) |Unit 2 UNU Centre (GEIC) |

| |books, videos, newsletter, exhibitions, seminars, workshops, CD-ROMs, library resources and | |Unit 3 UNU Services (UNU Press, Library|

| |internet. | |& C3 Computing Centre) |

| |(4-1-3) Continue to host the local environmental activities. |Unit 2 UNU Centre (GEIC) |Unit 2 UNU Centre (GEIC) |

| | | |Unit 4 UNU Administration (General |

| | | |Services) |

|ANNEX II |

Unit Specific Objectives and Targets

|UNIT 1 UNU-IAS |

|Objective |Targets |Responsibilities |

|(1) Greening Our Work Practices |

|[pic] Objective 1-2: |(1-2-1) Reduce all waste generated by 5% by the end of 2005 compared to 2003 levels. |All Unit personnel to comply with waste management and recycling |

|Better Waste Management and Recycling | |policy |

| |(1-2-2) Develop a Waste Management and Recycling Policy, based on data analysis and stakeholder |Administration and Biru Daiko to assist the ISO14001 Steering |

| |consultation by early 2004 |Group develop policy and all Unit personnel to comply |

| |(1-2-3) Revise and improve waste and recycling explanatory materials and disposal facilities and |Administration to assist ISO14001 Steering Group develop |

| |develop waste and recycling guidelines by the end of 2004 |explanatory material and guidelines and all Unit personnel to |

| | |comply |

| |(1-2-4) Investigate opportunities and develop Options study to improve industrial waste disposal (in |Administration and Biru Daiko to assist the ISO14001 Steering |

| |particular of electronic and computer waste) by end of 2005 |Group with the investigation |

| |(1-2-5) Investigate opportunities for ‘paperless office’ improvements end of 2005 |Administration to assist the ISO14001 Steering Group investigate |

|[pic] Objective 1-3: |(1-3-1) Reduce annual energy consumption levels by 5% by end of 2005 compared with 2003 levels |All Unit personnel to comply with energy management policy |

|Manage energy wisely | | |

| |(1-3-2) Develop an Energy Management Policy based on data analysis and stakeholder consultation by |Administration and Cosmos Aoyama to assist the ISO14001 Steering |

| |end of 2004 |Group develop policy and all Unit personnel to comply |

| |(1-3-3) Develop energy management explanatory materials and guidelines by 2004 |Administration to assist the ISO14001 Steering Group develop |

| | |explanatory material and guidelines and all Unit personnel to |

| | |comply |

| |(1-3-4) Investigate opportunities for alternative energy sourcing (i.e. solar power micro-panels for|Administration and Cosmos Aoyama to assist the ISO14001 Steering|

| |powering lighting systems) by the end of 2005 |Group investigate |

|[pic] Objective 1–4: |(1-4-1) Review Green Procurement Manual by the end of 2004 |Administration to collaborate with Unit 4 UNU Administration to |

|Purchase environmentally responsible | |review |

|products. | | |

| |(1-4-3) Investigate the relationship between procurement practices and utilities consumption and |Administration to collaborate with ISO14001 Steering Group and |

| |number of staff by the end of 2004 |UNU Procurement |

|[pic] Objective 1-5: |(1-5-1) Review emergency preparedness procedures relevant to ISO14001 by the end of 2004 |Administration to coordinate the review in collaboration with |

|Better Emergency Preparedness | |Unit 4 UNU Administration |

|[pic] Objective 1-6: |(1-6-1) Reduce annual water consumption levels by 5% by end of 2005 compared with 2003 |All Unit personnel to comply with water management policy |

|Better water conservation and wastewater | | |

|management | | |

| |(1-6-2) Develop a Water Management Policy based on data analysis and stakeholder consultation by end |Administration and Cosmos Aoyama to assist the ISO14001 Steering |

| |of 2004 |Group develop policy and all Unit personnel to comply |

| |(1-6-3) Develop water management explanatory materials and guidelines by 2004 |Administration to assist the ISO14001 Steering Group develop |

| | |explanatory material and guidelines |

| |(1-6-4) Investigate wastewater discharges from the UNU, including sewage and storm water discharges |Administration and Cosmos Aoyama to assist the ISO14001 Steering |

| |by the end of 2005 |Group with the investigation |

|(2) Greening Our Work Place | |

|[pic] Objective 2-1: |(2-1-1) Review the internal working environment conditions and make proposals for improvement by the |Administration and Cosmos Aoyama to review |

|Improve the Internal Working Environment |end of 2004 | |

|and Air | | |

| |(2-1-2) Review air conditioning and ventilation system performance annually |Administration and Cosmos Aoyama to review |

| |(2-1-3) Review drinking water quality annually |Administration and Cosmos Aoyama to review |

| |(2-1-4) Review lighting systems and investigate options by the end of 2005 |Administration and Cosmos Aoyama to review |

| |(2-1-5) Investigate opportunities for Health and Safety guidelines (including long term health |Administration and Cosmos Aoyama to review |

| |impacts of office duties) by the end of 2005 | |

|(3) Contribute to the Global Community | |

|[pic] Objective 3-1: |(3-1-1) Continue environment related research, training, and networking through the following |UNU/IAS Board to coordinate |

|Contribute to the Global Knowledge Pool on|relevant projects: | |

|Environment Related Matters |Implementation of Environment Related research at UNU-IAS | |

| |Biodiplomacy Initiative | |

| |ABS (Access & Benefit Sharing), | |

| |Biosafety, | |

| |Traditional Knowledge, | |

| |Antarctica and Deep-Sea Bed, | |

| |Agriculture for Peace and Bioethics and Genetic Testing (BIODIP) | |

| |Science and Technology options for Developing Countries | |

| |Sustainable Development Governance | |

| |Urban Ecosystems | |

| |Education for Sustainable Development | |

| |(3-1-2) Continue environment related capacity building: including Advanced Training, Fellowships and |UNU/IAS Board to coordinate |

| |other initiatives including: | |

| |10 Ph.D. Fellowship Programme and post doctorate fellowships | |

| |2 advanced training courses | |

| |UNU International Course | |

| |Global Seminars, lectures and workshops on environment | |

| |Media Studio: Global Virtual University (GVU), Asia Pacific Initiative (API) and FASID course | |

| |Ubuntu Declaration – global multi-institutional agreement to integrate education, science, technology| |

| |for ESD. | |

|UNIT 2 UNU Centre |

|Objective |Targets |Responsibilities |

|(1) Greening Our Work Practices |

|[pic] Objective 1-2: |(1-2-1) Reduce all waste generated by 5% by the end of 2005 compared to 2003 levels. |All Unit personnel to comply with waste management and recycling |

|Better Waste Management and Recycling | |policy |

| |(1-2-2) Develop a Waste Management and Recycling Policy, based on data analysis and stakeholder |Office of the Rector to assist the ISO14001 Steering Group |

| |consultation by early 2004 |develop policy and all Unit personnel to comply |

| |(1-2-3) Revise and improve waste and recycling explanatory materials and disposal facilities and |All Unit personnel to comply |

| |develop waste and recycling guidelines by the end of 2004 | |

|[pic] Objective 1-3: |(1-3-1) Reduce annual energy consumption levels by 5% by end of 2005 compared with 2003 levels |all Unit personnel to comply with waste management and recycling |

|Manage energy wisely | |policy |

| |(1-3-2) Develop an Energy Management Policy based on data analysis and stakeholder consultation by |Office of the Rector to assist the ISO14001 Steering Group |

| |end of 2004 |develop policy and all personnel to comply |

| |(1-3-3) Develop energy management explanatory materials and guidelines by 2004 |all Unit personnel to comply with guidelines |

|[pic] Objective 1-6: |(1-6-1) Reduce annual water consumption levels by 5% by end of 2005 compared with 2003 |all personnel to comply with waste management and recycling |

|Better water conservation and wastewater | |policy actions |

|management | | |

| |(1-6-2) Develop a Water Management Policy based on data analysis and stakeholder consultation by end |Office of the Rector to assist the ISO14001 Steering Group |

| |of 2004 |develop policy for all Unit personnel to comply |

| |(1-6-3) Develop water management explanatory materials and guidelines by 2004 |all Unit personnel to comply with guidelines |

|(3) Contribute to the Global Community |

|[pic] Objective 3-1: Contribute to the |(3-1-1) Continue environment related research, training, and networking through the following |UNU Council and Office of Rector to coordinate |

|Global Knowledge Pool on Environment |relevant projects: | |

|Related Matters |Implementation of Environment Related research at UNU Centre | |

| |Sustainable Urbanization | |

| |Multi-hazard Risk Assessment | |

| |Zero Emissions Forum | |

| |Innovative Communities | |

| |Management of Fragile Ecosystems | |

| |Sustainable Land Management in Drylands | |

| |Mountains and Forests | |

| |Managing Agrodiversity | |

| |Solutions to Water Crises | |

| |Environment Monitoring and Governance in Coastal Hydrosphere | |

| |Management of Shared Water in International Water Bodies | |

| |Management of Basin Water Cycle | |

| |Environmental Governance and Information | |

| |Inter-linkages Initiative | |

| |GLEAM Forum | |

| |Information Society and Environmental Issues | |

| |Global Environment Information Centre-GEIC | |

| |(3-1-2) Continue environment related capacity building: including Advanced Training, Fellowships and |Office of the Rector and Capacity Building to coordinate |

| |other initiatives including: | |

| |10 Ph.D. Fellowship Programme and post doctorate fellowships | |

| |2 advanced training courses | |

| |UNU International Course | |

| |Global Seminars, lectures and workshops on environment | |

| |Media Studio: Global Virtual University (GVU), Asia Pacific Initiative (API) and FASID course | |

| |Ubuntu Declaration – global multi-institutional agreement to integrate education, science, technology| |

| |for ESD. | |

|(4) Contribute to the Local Community |

|[pic] Objective 4-1: Outreach to the local|(4-1-1) Support and enhance partnerships among local social sectors by collecting and disseminating |GEIC to coordinate |

|community |information on activities of various organization, establishing networks, organizing seminars and | |

| |symposiums, and supporting NGO projects and activities. | |

| |(4-1-2) Continue to provide information on environmental issues to the local community through books,|GEIC to collaborate with Unit 3 UNU Services |

| |videos, newsletter, exhibitions, seminars, workshops, CD-ROMs, library resources and internet. | |

| |(4-1-3) Continue to host the local environmental activities. |GEIC to coordinate |

|UNIT 3 UNU Services |

|Objective |Targets |Responsibilities |

|(1) Greening Our Work Practices |

|[pic] Objective 1-2: |(1-2-1) Reduce all waste generated by 5% by the end of 2005 compared to 2003 levels. |all Unit personnel to comply with waste management and recycling |

|Better Waste Management and Recycling | |policy |

| |(1-2-2) Develop a Waste Management and Recycling Policy, based on data analysis and stakeholder |all Unit personnel to comply |

| |consultation by early 2004 | |

| |(1-2-3) Revise and improve waste and recycling explanatory materials and disposal facilities and |all Unit personnel to comply |

| |develop waste and recycling guidelines by the end of 2004 | |

| |(1-2-4) Investigate opportunities and develop Options study to improve industrial waste disposal (in |C3 Computing Centre to assist the ISO14001 Steering Group with |

| |particular of electronic and computer waste) by end of 2005 |the investigation |

| |(1-2-5) Investigate opportunities for ‘paperless office’ improvements by the end of 2005 |C3 Computing Centre to assist the ISO14001 Steering Group with |

| | |the investigation |

|[pic] Objective 1-3: |(1-3-1) Reduce annual energy consumption levels by 5% by end of 2005 compared with 2003 levels |all Unit personnel to comply with energy management policy |

|Manage energy wisely | | |

| |(1-3-2) Develop an Energy Management Policy based on data analysis and stakeholder consultation by |all Unit personnel to comply |

| |end of 2004 | |

| |(1-3-3) Develop energy management explanatory materials and guidelines by 2004 |all Unit personnel to comply |

|[pic] Objective 1–4: |(1-4-2) Investigate opportunities study for sustainable material/ contractor sourcing for UNU Press |UNU Press to collaborate with ISO14001 Steering Group |

|Purchase environmentally responsible |by the end of 2004 | |

|products. | | |

| |(1-4-3) Investigate the relationship between procurement practices and utilities consumption and |C3 computing Centre to collaborate with ISO14001 Steering Group |

| |number of staff by the end of 2004 | |

|[pic] Objective 1-6: |(1-6-1) Reduce annual water consumption levels by 5% by end of 2005 compared with 2003 |all personnel to comply with water management policy actions |

|Better water conservation and wastewater | | |

|management | | |

| |(1-6-2) Develop a Water Management Policy based on data analysis and stakeholder consultation by end |all personnel to comply with actions |

| |of 2004 | |

| |(1-6-3) Develop water management explanatory materials and guidelines by 2004 |all personnel to comply with guidelines |

|(3) Contribute to the Global Community | | |

|[pic] Objective 3-1: |(3-1-3) Continue disseminating the results of research activities through working papers, articles, |C3 Computing Centre, Library and UNU Press to collaborate with |

|Contribute to the Global Knowledge Pool on|books, conferences, workshop panels, presentations, guest lectures, CD-ROM and the Internet. |Unit 2 UNU Centre and Unit 1 UNU -IAS |

|Environment Related Matters | | |

|(4) Contribute to the Local Community | | |

|[pic] Objective 4-1: Outreach to the local|(4-1-2) Continue to provide information on environmental issues to the local community through books,|C3 Computing Centre, Library and UNU Press to collaborate with |

|community |videos, newsletter, exhibitions, seminars, workshops, CD-ROMs, library resources and internet. |Unit 2 UNU Centre and Unit 1 UNU- IAS |

|UNIT 4 UNU Administration |

|Objective |Targets |Responsibilities |

|(1) Greening Our Work Practices | | |

|[pic] Objective 1-1: Maintain and Improve |(1-1-1) Review “Identification of Legal and Other Requirements” and the current state of compliance |Building Management to coordinate in collaboration with ISO14001 |

|on Legal Compliance. |by end of 2004 |Steering Group |

|[pic] Objective 1-2: Better Waste |(1-2-1) Reduce all waste generated by 5% by the end of 2005 compared to 2003 levels. |all Unit personnel to comply with waste management and recycling |

|Management and Recycling | |policy |

| |(1-2-2) Develop a Waste Management and Recycling Policy, based on data analysis and stakeholder |Building Management and Sanko to assist the ISO14001 Steering |

| |consultation by early 2004 |Group develop policy and all Unit personnel to comply |

| |(1-2-3) Revise and improve waste and recycling explanatory materials and disposal facilities and |Building Management and Sanko to assist ISO14001 Steering Group |

| |develop waste and recycling guidelines by the end of 2004 |develop explanatory material and guidelines and all Unit |

| | |personnel to comply |

| |(1-2-4) Investigate opportunities and develop Options study to improve industrial waste disposal (in |Sanko to assist the ISO14001 Steering Group with the |

| |particular of electronic and computer waste) by end of 2005 |investigation in particular waste electronics |

| |(1-2-5) Investigate opportunities for ‘paperless office’ improvements end of 2005 | |

|[pic] Objective 1-3: Manage energy wisely |(1-3-1) Reduce annual energy consumption levels by 5% by end of 2005 compared with 2003 levels |All Unit personnel to comply with energy management policy |

| |(1-3-2) Develop an Energy Management Policy based on data analysis and stakeholder consultation by |Building Management and Sanko to assist the ISO14001 Steering |

| |end of 2004 |Group develop policy and all Unit personnel to comply |

| |(1-3-3) Develop energy management explanatory materials and guidelines by 2004 |Building Management and Sanko to assist the ISO14001 Steering |

| | |Group and all Unit personnel to comply |

| |(1-3-4) Investigate opportunities for alternative energy sourcing (i.e. solar power micro-panels for|Procurement, Building Management to assist the ISO14001 Steering |

| |powering lighting systems) by the end of 2005 |Group with the investigation |

|[pic] Objective 1–4: Purchase |(1-4-1) Review Green Procurement Manual by the end of 2004 |Procurement to coordinate |

|environmentally responsible products. | | |

| |(1-4-2) Investigate opportunities study for sustainable material/ contractor sourcing for UNU Press |Procurement to assist ISO14001 Steering Group in collaboration |

| |by the end of 2004 |with Unit 3 UNU Services |

| |(1-4-3) Investigate the relationship between procurement practices and utilities consumption and |Procurement to assist ISO14001 Steering Group in collaboration |

| |number of staff by the end of 2004 |with Unit 3 UNU Services |

|[pic] Objective 1-5: Better Emergency |(1-5-1) Review emergency preparedness procedures relevant to ISO14001 by the end of 2004 |Personnel and General Services to coordinate in collaboration |

|Preparedness | |with Unit 1 UNU/IAS |

|[pic] Objective 1-6: |(1-6-1) Reduce annual water consumption levels by 5% by end of 2005 compared with 2003 |all Unit personnel to comply with water management policy |

|Better water conservation and wastewater | | |

|management | | |

| |(1-6-2) Develop a Water Management Policy based on data analysis and stakeholder consultation by end |Building Management and Sanko to assist the ISO14001 Steering |

| |of 2004 |Group develop policy and all Unit personnel to comply |

| |(1-6-3) Develop water management explanatory materials and guidelines by 2004 |Building Management and Sanko to assist the ISO14001 Steering |

| | |Group develop explanatory material and guidelines and all Unit |

| | |personnel to comply |

| |(1-6-4) Investigate wastewater discharges from the UNU, including sewage and storm water discharges |Building Management and Sanko to assist the ISO14001 Steering |

| |by the end of 2005 |Group with the investigation |

|(2) Greening Our Work Place | | |

|[pic] Objective 2-1: |(2-1-1) Review the internal working environment conditions and make proposals for improvement by the |Building Management and Sanko to review |

|Improve the Internal Working Environment |end of 2004 | |

|and Air | | |

| |(2-1-2) Review air conditioning and ventilation system performance annually |Building Management and Sanko to review |

| |(2-1-3) Review drinking water quality annually |Building Management and Sanko to review |

| |(2-1-4) Review lighting systems and investigate options by the end of 2005 |Building Management and Sanko to review |

| |(2-1-5) Investigate opportunities for Health and Safety guidelines (including long term health |Building Management and Sanko in collaboration with Personnel and|

| |impacts of office duties) by the end of 2005 |General Service to investigate |

|ANNEX III |

Indicative Reporting Schedule for the UNU ISO14001 Initiative

|Month |Reporting Event |Type of Information |Report prepared by and submitted to |ISO14001 Report Requirement |

|January |Annual Environmental Review |State of the UNU Environment. Review of environmental |ISO14001 Steering Group submit report to |Required in accordance with procedure UNU-EMS |

| | |performance against significant environmental aspects and |Rector and EMS Coordinator. Should be issued |4.5.1 and in order to meet Objectives 1-2, 1-3,|

| | |targets/objectives. |to the general public. |1-4,1-5 and 2-1. |

|January |#1 Internal Atmospheric Environment |Temperature, humidity, air current, particles, Carbon |Sub-contractor submits report to Sanko Inc. |Required under existing regulations and to meet|

| |Monitoring |Monoxide, Carbon Dioxide |and Cosmos Aoyama |Objectives 1-1 and 2-1. |

|March |#2 Internal Atmospheric Environment |Temperature, humidity, air current, particles, Carbon |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| |Monitoring |Monoxide, Carbon Dioxide |Cosmos Aoyama |Objectives 1-1 and 2-1. |

|March |#1 Smoke Density Measurement |Soot and Nitrogen Oxide |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| | | |Cosmos Aoyama |Objective 1-1. |

|March |#1 Drinking Water Quality Monitoring |Bacterium, nitrate nitrogen, metals, residue, organic matter, |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| | |pH value, taste, smell, colour |Cosmos Aoyama |Objective 1-1. |

|April |#1 Sewage and Miscellaneous Tank |NA |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| |Cleaning | |Cosmos Aoyama |Objective 1-1. |

|April |Conference of Directors (CONDIR) |Review of institutional development issues. |Prepared by the Office of the Rector for |Required in order to meet Objective 3-1 and |

| | | |Submission to CONDIR |4-1. |

|May |UNU/IAS Board Meeting |Institutional development and project review for the |UNU/IAS Board |Required in order to meet Objective 3-1 and |

| | |Institute. | |4-1. |

|May |Waste Management and Recycling Plan |Information on waste levels and recycling plan for the year |Prepared by Sanko Inc. and submitted to UNU |Required under existing regulations and to meet|

| | |2001 |Administration and Shibuya Ward Office. |Objective 1-2. |

|May |#3 Internal Atmospheric Environment |Temperature, humidity, air current, particles, Carbon |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| |Monitoring |Monoxide, Carbon Dioxide |Cosmos Aoyama |Objectives 1-1 and 2-1. |

|May |#1 Rat and Insect Control |NA |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| | | |Cosmos Aoyama |Objective 1-1. |

|May |Procurement Data Summary |Information on total procurement for UNU and the RTCs |Prepared by Procurement Unit for |Required by UN System and in order to meet |

| | | |Administration and UNDP Annual Statistical |Objective 1-4. |

| | | |Report | |

|June |Deadline for Receipt of Project |Description of the on-going and new projects at the UNU and |Prepared by project coordinators and submitted|Required in order to meet Objective 3-1 and |

| |Documents from UNU Centre and RTCs |RTCs including such items as aims, objectives, personnel |to the Office of the Rector |4-1. |

| | |requirements, schedule and outputs. | | |

|June |Rector’s Six Month Report |Institutional development and progress with key projects. |Prepared by Bureau for internal purposes and |Required in order to meet Objective 3-1 and |

| | | |submitted to Japanese authorities |4-1. |

|July |#4 Internal Atmospheric Environment |Temperature, humidity, air current, particles, Carbon |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| |Monitoring |Monoxide, Carbon Dioxide |Cosmos Aoyama |Objectives 1-1 and 2-1. |

|July |Submission of UNU Academic Programme |Ensuring that all projects implemented by UNU and the RTCs |Prepared by the Office of the Rector for |Required in order to meet Objective 3-1 and |

| |and the 1st Draft Budget to the |(including UNU/IAS) correspond to the objectives of the UNU |Submission to the UNU Bureau |4-1. |

| |Bureau |Strategic Plan. | | |

|August |#2 Drinking Water Quality Monitoring |Bacterium, nitrate nitrogen, metals, residue, organic matter, |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| | |pH value, taste, smell, colour |Cosmos Aoyama |Objective 1-1. |

|August |#2 Smoke Density Measurement |Soot and Nitrogen Oxide |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| | | |Cosmos Aoyama |Objective 1-1. |

|August |#2 Sewage and Miscellaneous Tank |NA |Sanko Inc. and Cosmos Aoyama |Required under existing regulations and to meet|

| |Cleaning | | |Objective 1-1. |

|September |1st Draft of UNU Annual Report |Institutional development issues and information on key |Prepared by Office of the Rector for internal |Required in order to meet Objective 3-1 and |

| | |projects. |purposes. |4-1. |

|September |#5 Internal Atmospheric Environment |Temperature, humidity, air current, particles, Carbon |Subcontractor submits report to Sanko Inc. and|Required under existing regulations and to meet|

| |Monitoring |Monoxide, Carbon Dioxide |Cosmos Aoyama |Objectives 1-1 and 2-1. |

|September |UNU ISO14001 Internal Audit |Assessment of the performance of the UNU EMS and |Office of the Rector and the Senior Officers |Required in order to meet Objective 3-1 and |

| | |recommendations for improvement. |Meeting (SOM) |4-1. |

|September |#3 Sewage and Miscellaneous Tank |NA |Sanko Inc. and Cosmos Aoyama |Required under existing regulations and to meet|

| |Cleaning | | |Objective 1-1. |

|October |Final Draft of UNU Annual Report |Institutional development issues and information on key |UNU Council and all interested parties. |Required in order to meet Objective 3-1 and |

| | |projects. | |4-1. |

|November |Final UNU/IAS Annual Report |Institutional development issues and information on all |UNU/IAS Board, UNU Council and all interested |Required in order to meet Objective 3-1 and |

| | |projects. |parties. |4-1. |

|November |#6 Internal Atmospheric Environment |Temperature, humidity, air current, particles, Carbon |Sanko Inc. and Cosmos Aoyama |Required under existing regulations and to meet|

| |Monitoring |Monoxide, Carbon Dioxide | |Objectives 1-1 and 2-1. |

|November |Request for Statistics on Project |Information the income, expenditure, staffing, outputs from |Prepared by the Office of the Rector for use |Required in order to meet Objective 3-1 and |

| |Activities for Rector’s Office |projects and activities (e.g. books, reports, numbers of |in the Annual Report and internal reviews. |4-1. |

| | |persons trained). | | |

|December |UNU Council Meeting and development |Review of the institutional development of the UNU and the |NA |Required in order to meet Objective 3-1 and |

| |of the Final Draft budget. |RTCs and development of the Final Draft budget. | |4-1. |

|December |UNU/IAS Board Meeting |Review of the Institutional development and projects of the |NA |Required in order to meet Objective 3-1 and |

| | |UNU/IAS. | |4-1. |

|December |#2 Rat and Insect Control |NA |Sanko Inc. and Cosmos Aoyama |Required under existing regulations and in line|

| | | | |with Objective 1-1. |

-----------------------

Environment Programme (Implementation Plan) 2004-05

DRAFT REVISION

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download