How to Plan and Conduct a Youth Workshop
How to Plan and Conduct a Youth Workshop
Step 1:
Get to know youth members
• Visit the community
• Consult with groups who have worked with them in the past
• Build on existing relationships with group
Step 2
Set goals for workshop
• What do you want to accomplish? (tangible and intangible: i.e. presentation, empowerment)
• What's possible?
• What does the community need?
• How can you ensure your workshop can be built upon in the future?
This is also a time for your planning group to get on the same page.
Step 3
Plan the workshop
This is the most time consuming aspect of the project.
• Brainstorm activity ideas
• Utilize group members' previous experience in working with youth if applicable
• After brainstorming, match activities to specific goals; discard activities that aren't relevant to workshop goals
• It helps to categorize activities into themes and plan in small groups (but make sure everyone understands the activities when you reconvene!)
• Plan for breaks, fun games, and group check-ins during the workshop
• Be realistic about time in terms of your planning group's stamina and youth's attention span
• Plan activities all the way through- think of all possible youth responses to activities (i.e. too shy, too eager)
• Plan what each group member will do during activities: Who is facilitating? Translating? Taking pictures?
• Set the schedule and review it with community
• Write script
• Evaluate planning session as a group
Step 4
Run through the workshop
• Include all people who will be present in the execution of the workshop (facilitators, translators, etc.)
• Practice all activities completely
• Clarify with translators what each activity entails
• Evaluate run through
Step 5
Workshop
• Make name tags with all the youth
• Play ice breaker games
• Be flexible, but stick to the plan as much as possible
• Assign a photographer and/or note-taker for notable activities
• Check-in with other facilitators throughout the workshop
• When finished evaluate with other facilitators and reassess upcoming days and plans- adjust activities if necessary
Step 6
After Workshop Evaluation
• Review goals and determine workshop's success
• Evaluate with community leaders and older youth if possible and get feedback
• Give individual feedback to facilitators and group members
• Write a pass-on with lessons learned and next steps for the community youth
General Recommendations
• Develop relationships with youth if possible before the workshop
• Find out what the community wants/ needs and design workshop around that
• Alternate the types of activities to maintain engagement and interest of the youth
• Have snack and water breaks
• Communicate with facilitators and translators often and honestly- stay on the same page
• Evaluate and reassess often
• Practice with scripts but try not to use them the day of
• Plan reflection questions for more meaningful activities
• Be encouraging and cheerful
• HAVE FUN!!!
-For greater details on the actual workshop that served as the reference for this How-To see the Na Nong Bong Youth Workshop Pass-on from CIEE Thailand Spring 2010
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