DIT Strategic Energy management Plan



DIT Strategic Energy management PlanNC Dept. of Information TechnologyThis plan is designed to measure, track, and reduce energy and water consumption. Executive SummaryPurposE Executive SummaryThe DIT Eastern Data Center facility located at 3700 Wake Forest Rd, in Raleigh, NC, is nearly 40 years old and has housed the State’s primary data center for about 27 years. The DIT Western Data Center is nearly 12 years old and has taken on an increasing server load as it has transitioned away from being primarily backup and recovery. It is now a big part of agency consolidation efforts.Both locations are open 24 hours per day, 365 days per year. At the EDC there typically are about 400 employees working from 8 am till 6 pm Monday through Friday, 30 employees on second shift Monday through Friday, and 20 employees third shift Monday through Friday. Approximately 10 employees are on site for 24 hours per day on the weekends and holidays. At the WDC there are about 34 total employees counting security and janitorial. There are typically about 12-13 employees onsite between 8am and 5pm with the rest covering the other shifts and weekends.Energy and Water Data Management: WDC Facilities began using spreadsheets to monitor water and diesel fuel in 2009 and Electricity in 2015. Annual data for cost and usage for electricity, fuels and water have been reported to the NC Energy Office since 2007-08 when the WDC was first built.Energy and Water Supply Management: Electric, Water and Fuel bills are reviewed monthly and abnormal usage is investigated. The Facility Manager meets with Duke Energy representative at least once a year to review rates and anything that may affect the WDC. Energy and Water Use: Usage has been decreased in recent years by additional motion sensor lighting, raising the temperature in the data room and increased use of Virtual servers in the data rooms. Approximately 5 years ago the Generator test run schedule went from once per week to every other week cutting fuel usage in half.Equipment and Building Efficiency: Regular documented equipment maintenance enables the equipment to run as efficiently as possible. Walls and windows are resealed as needed.Existing Conditions: The EDC is a 94,343 with about 15,000 sq ft. of data floor with the rest being office space, warehouse and shipping. Two Carrier Air Handlers. We have three Trane Chillers (each at 500 tons), 1 Rheem Round 120 Gallon Tank and Rheem Round 50 Gallon Tank for the building HOT water.Novar Controls-for all HVAC points. Three 2500kw Caterpillar generators. The WDC is a 53,000 sq ft. Data Center with two 500 ton and one 50 ton Trane Chillers, three 2500kw Caterpillar generators, and three 750kw Emerson UPS. The building is designed to support the IT operations of the 15,000 sq ft. data floor and some office space.OverviewThe Department of Information Technology will strive to meet the goals set forth in EO 80. We will work toward conservation of energy and water resources at all of our locations by creating, implementing, and following an effective Energy and Water Management Plan. The objective of the Plan is to guide the fiscally and environmentally responsible usage of valuable resources in accordance with state legislation, while striving to ensure a safe environment that provides an acceptable level of comfort for staff, and visitors. Key focus areas of the plan 78% of the WDC’s building load is the Chillers and UPS server and network load. The remaining 22% is Pumps, Air Handling, heating and lighting load. 50% of the load is the servers and networks. Managing the servers and networks with efficiency in mind must be a priority. When new equipment is purchased, high efficiency must be part of the purchase criteria. Agency hosting customers must be part of the process as well. Reduce energy usage by removing personal appliances. Reduction in energy usage by implementing computer power management for all ITS personal computers (where applicable). Purchasing energy efficient computer equipment, Servers, storage units, tape drives, where applicable. Analysis of both Data Centers to potentially lower energy usage by increased efficiencies.Focus A: Supply Side Strategy 1.Track water and Energy usage to ensure billing is correct. Bills are checked for accuracy before payment approval.Strategy 2.Maintain relationship with Duke Energy and the Town of Forest City to make sure we are always getting the best rates. Strategy 3.Work with Vendors to take advantage of rebates for energy saving strategies Strategy 4.Conduct Audits of Vendors bills to ensure correct billing and ratesPast Year Activities(2017-2018)Expected MeasurementAssigned toOccurrenceMeet annually with Duke Energy RepMet with Duke Energy rep as expected.WDC Facilities ManagerJan 10, 2018Tracked energy and water usage and ensured billing was correct.Daily readings, monthly billing reviews were performed.WDC Facilities ManagerDaily, Monthly2019-2020 Activities Expected MeasurementAssigned toOccurrence Meet semi-annually with Duke Energy Rep.Meet with Duke Energy rep to discuss rates, usage and anything that may be coming that could affect the WDC.?WDC Facilities ManagerJan 16, 2019Track energy and water usage and ensure billing is correct.Perform daily readings and review the monthly bills. WDC Facilities and ManagerDaily, MonthlyConduct Billing reviews quarterly with Power vendorsReview billing and meet with Duke/Progress rep. EDC Facilities ManagerQuarterlyExplore vendor rebates for energy programsFind out if any rebates are available for things we are doing. EDC Facilities Manager2019Focus B: Demand Side Strategy 1.Approximately 50 % of the WDC building load and a high percentage at the EDC is IT. Energy Efficiency must be taken into account when buying new equipment. Floor hosted agencies must be involved as well.Strategy 2.At the EDC a Data Center Energy Management tool will be implemented to monitor energy consumption in all areas of the facility. The EDC has a large number of offices and cubicles and a more complex layout than the WDC. This tool will help identify the different areas of consumption so they can be addressed.Strategy 3.Assess Data Centers for energy conservation opportunitiesStrategy 4.Turn in OC-25 request to add a new third chiller with a free cooling option at the WDC.Strategy 5.Get budgetary cost and work on potential energy savings of enclosing the cold isles where applicable in the Data room.Strategy 6.Look into feasibility and cost of free cooling for the data rooms. (Bringing in cool outside air directly into the data room during the winter months.).Past Year ActivitiesMeasurementAssigned toOccurrenceInstalled Motion control for all bathroom vent fans.A reduction of3,377 Kwh’s per year. $202 annual savings. Installation cost of $205.WDC FacilitiesSummer 2017Plug and play10 watt LED lamps are being installed as the 32 watt fluorescent lamps go bad. On-going project. Savings are based on full implementation.A reduction of 51,027 Kwh’s per year. $3,324 annual savings may vary depending on data room usage. Installation cost of $12,997WDC FacilitiesSummer 2018Now running nine VAF Fans for the server room instead of ten.A reduction of 62,284 Kwh’s per year. $3736 annual savings. $0 installation cost.WDC FacilitiesSummer 201853 network switches decommissioned21,375 Kwh’s saved per year. $1281 annual savings. $0 installation cost.WDC operationsFall 20182019-2020 Planned Activities Expected MeasurementAssigned toOccurrenceRun three Mechanical cooling units in the UPS room instead of four.A reduction of 42,048 Kwh’s per year. $2,523 annual savings. $0 installation cost.?WDC FacilitiesMay 2019Continue replacing 32-watt T-8 fluorescents with 10 watt plug and play LED’s.A reduction of 51,027 Kwh’s per year. $3,324 annual savings may vary depending on data room usage. Installation cost of $12,997WDC FacilitiesOn-goingReduce the Bi-Weekly Generator test run time by 20 minutes at the WDC.This will save approximately 100 gallons of fuel per Generator test and 2600 gallons per year.WDC FacilitiesFeb 2019Reduce the overall number of personal appliances located at 3700 Wake Forest Rd. (refrigerators, space heaters, fans, microwaves)1% overall drop in energy consumption at main facility.Facilities Manager / DIT Management (implementation)July 2019Implement PC Power Management at ITS facilities1% overall drop in energy consumption at main facility. Must work with Desktop group to plan and implement.Desktop service ownerTBDReplace old Liebert’s with updated models4% reduction in energy usage at main facilityDIT Facilities Manager / EDC ManagerJune 2019Replace constant speed motors in air handlers with variable speed motorsExpect reduced consumption, hard to measure until installed. Working on planning and funding. DIT Facilities Manager2019-2020Replace existing florescent lights with energy efficient LEDs10% reduction in energy usage. Project is underway.DIT EDC Manager / Facilities ManagerNov 2019Replace Novair controls with TL1 controllers1% reduction in energy usage. Part of power project along with the PDU replacementDIT EDC Manager / Facilities ManagerSummer 2020Replace existing old PDU’s with newer energy efficient PDU’sExpect reduced consumption. Estimated savings to be determined.DIT EDC Manager / Facilities ManagerSummer 2020Focus C: Communication and Training Strategy 1.Train Staff in the use of energy management at work and everyday life.Strategy 2.Have the second annual energy savings idea contest. This time DIT wide participation.Strategy 3.Work with senior staff for support, funding and guidance.Past Year ActivitiesMeasurementAssigned toOccurrenceHeld WDC energy savings contest.Contest yielded an implemented savings of up to $26,085 over five years.WDC Facilities ManagerContest completed 4-3-2018Created new Energy management plan.Plan was created, approved by upper management and was turned in to SEO.WDC/EDC Facilities ManagerS?2019-2020 Activities Expected MeasurementAssigned toOccurrenceUpdate Energy management plan per EO-80?Turn in draft by March 1 2019 and finalize version by September 1, 2019.??DIT Energy ManagerMarch 1???Focus D: Water Strategy 1.Review existing usage and make recommendations for improvementsStrategy 2.Work with the city of Raleigh NC on water usage programs.Strategy 3.Work with the staff on daily water usage.Past Year ActivitiesMeasurementAssigned to OccurrenceHad Forest City test the Water meter. 3rd party tester. Water Meter tested within specs. Is accurate.WDC Facilities ManagerSummer 20172019-2020 Activities MeasurementAssigned toOccurrenceHave the cooling tower fill checked and cleaned if neededIf the fill in the cooling tower is fouled enough to clean it should consume less water. WDC Facilities ManagerSpring/Summer 2019Review existing facilities (water closets)Determine if upgrades could reduce consumption.EDC Facilities2019Review Chilled water usageEDC Manager2019Key Performance IndicatorsMetricBaseline 2002-03Current 2017-18% ChangeGross Square feet94,34316386674%Utility cost$362,255$1,248,185245%????Btu per square foot per year272,914352,62229%Cost per million Btu$13.67$19.4943%????Water gallons per square foot9070-22%Water cost per thousand gals$1.23$10.64765%NC DIT Western Data CenterEnergy and Water Management Plan Mandate The Department Heads will review progress and results annually and will support staff attendance at training in energy and water management.Our tracking measures will be the following Key Performance Indicators (KPI): Total Energy Use Btu per Square Foot per year Water gallons per Square Foot per year CommitmentWe recognize that energy and water consumption can be managed to our benefit. Energy and water management is a responsibility of the occupants at each facility. The attached plan outlines the activities and expenditures required to reduce energy and water consumption to achieve the goals of the program.Strategic Energy Management Plan Mandate- CommitmentI have read and support the Strategic Energy Plan for my Organization Implemented this _ day of ____Facilities Manager __________________________________Date _____________________________________ Operations Director _________________________________Date _____________________________________ Chief DSCIO _________________________________Date _____________________________________ ................
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