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-6165858064500left000Performance Work StatementFor Mixing Valve InstallationSoutheast Louisiana Veterans Health Care System New Orleans Replacement FacilityDepartment of Veterans Affairs06/27/2018PERFORMANCE WORK STATEMENTFORINSTALLATION OF MIXING VALVES Indefinite Delivery Indefinite Quantiles (IDIQ)GENERAL INFORMATIONThe Department of Veteran Affairs, Southeast Louisiana Veterans Health Care System (SLVHCS), New Orleans, LA is seeking a Professional Services and Cost proposals to perform Installation of Mixing Valves in various buildings at the Medical Center.GENERAL SCOPEThe Contractor shall furnish and install all labor, materials, equipment and supervision necessary to complete the Mixing Valve Installation required under this Performance Work Statement (PWS). Contractor MUST visit the site to review the existing and proposed work prior to submitting any proposals for the proposed work. The Period of Performance is August 1, 2018 through July 31, 2019.COR AUTHORITYIn no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer (CO) pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the CO of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.2.0 Location The SLVHCS is location at 2400 Canal Street, New Orleans, LA 70119. The facility consists of eight (8) buildings which house patient care and office spaces and two (2) multi-level parking structures. The campus in the latter stages of the Activation process and this work may be impacted by other contract work.3.0 Description3.1 There is existing plumbing and water services in all buildings.3.2 All plumbing work shall be in accordance with the latest plumbing and mechanical standards of Occupational Safety and Health Administration (OSHA); National Fire Protection Association's (NFPA); American National Standard Institute (ANSI); American Society of Sanitary Engineering (ASSE) and the Uniform Plumbing Code. Contractor shall provide the necessary piping, bolts, connectors, check valves, pistons, springs, etc. to purchase and install no more than one thousand (1000) mechanical, thermostatic mixing valves.Code RequirementsAll valves shall be ASSE Standard 1070 and IAPMO cUPC listedIdentifiersAll valves shall be identified by room number and with a specific identifier determined for each valve.Design/Installation IntentAll valves to be installed shall be installed to control hot water temperature onlyInstalled in such a way to prevent “cold water intrusion”Material Requirements.All valves shall be “Lead-free”All valves shall include check valves and screens Thermostat shall be copperScreens shall be stainless steelValves shall be provided with 3/8-inch male compressionQuick connection fittings may be permissible but are subject to approval form VAFunctionality RequirementsMinimum supply pressure: 30 pounds per square inch (PSI)Hot inlet temperature range: 120 degrees F to 180 degrees FCold inlet temperature range: 39 degrees F to 80 degrees F Maximum outlet temperature on mixing valves: 110 degrees FMinimum flow: 0.25 gallons per minute (gpm)Safeties to prevent accidental temperature adjustmentsDesign Basis:USG-B Under sink Guardian ? by WATTSBody: BronzeSpring: Stainless steelThermostat: CopperO-rings: EPDMPiston: Noryl?The unit listed as the design basis is currently in use and has been installed throughout the campus in various sinks. Functionality of unit has been proven.Mixing of valve types will not be permitted. Only one valve type may be installed under this contract unless the contractor can demonstrate why the valve cannot be installed. Mixing valves may be installed directly below sinks/lavatories or at shower fixtures.Work ConditionsMixing valves will be installed in the following area/room types:Bathrooms (single and multi-occupancy)Exam roomsPatient overnight roomsBreakroomsHousekeeping/utility closetsKitchens Rooms may be occupied while completing work. Because of this, all work must be scheduled and phased prior to commencement. At no time may work proceed in a space without approval of the COR. No work may commence in an area that would leave the area unusable to the next the day.Work shall occur in a healthcare facility. Therefore, the contractor shall exercise extreme caution when performing work. At all times, the contractor shall: Maintain a clean working environment Remove all trash and debris from area of work Keep all noise levels to a minimum Arrange with COR for all potential water shut downs required Post InstallationThe contractor shall record temperatures at all installation points post installation. This report shall be submitted to the COR no more than five (5) calendar days after work completion.Cost shall not exceed $300,000; guaranteed minimum is $30,000. 3.14. Cost schedule shall be as follows:Brief Description of Service*UnitEstimated QtyNotes/ Clarifications0001Mixing Valve??0001AMixing Valve MaterialsJB1Contractor shall provide pricing at a “per unit cost” for a single mixing valve. Minimum mixing valves to be installed is 30. Total number of mixing valves to be installed should not exceed 1000. This cost shall include ancillary items needed to install the mixing valve.0002Contractor Mobilizations??Contractor mobilization costs shall be based on range of mixing valves to be installed per task order. 0002AMobilization (not to exceed 20 task orders for less than 5 installations)JB10002BMobilization (not to exceed 5 task orders for 5 to 10 installations)JB10002CMobilization (not to exceed 20 task orders for 11 to 20 installations)JB10002DMobilization (not to exceed 20 task orders for 21 to 30 installations)JB10002EMobilization (not to exceed 15 task orders for 31 to 50 installations)JB10002FMobilization (not to exceed 10 task orders for 51 to 100 installations)JB10002GMobilization (not to exceed 3 task orders for 101 to 300 installations)JB10002HMobilization (not to exceed 3 task orders for 301 to 500 installations)JB10002IMobilization (not to exceed 2 task orders for 501 to 1000 installations)JB1Period of performance shall be established per task order but will align with the following generally:Ten (10) mixing valves or less per task order: Installed and functional no more than 10 calendar days after task order award;Eleven (11) to twenty (20) mixing valves per task order: Installed and functional no longer than 10 business days after task order award;Twenty-one (21) to Thirty (30) mixing valves per task order: Installed and functional no longer than 20 calendar days after task order award;Thirty-one (31) to fifty (50) mixing valves per task order: Installed and functional no longer than 20 business days after task order award;Fifty-one (51) to three hundred (300) mixing valves per task order: Installed and functional no longer than 40 calendar days after task order award;Three hundred (300) to five hundred (500) mixing valves per task order: Installed and functional no longer than 40 business days after task order award;Five hundred one (501) mixing valves or more per task order: Installed and functional no longer than 60 business days after task order award;3.15. The contractor shall be responsible for submitting a job plan and safety plan for all work completed under this contract. A site-specific safety plan must be completed for each task order submitted under this contract. The contractor may be required to complete an Infection Control Risk Assessment (ICRA) for VA approval prior to commencing with work. This must be submitted no later than five (5) business days prior to starting work.3.16. EVALUATION OF AWARD BASIS:The contractor shall demonstrate prior experience with installation of mixing valves in a hospital or other highly monitored area. The contractor shall have no fewer than three (3) years of experience installing mixing valves similar or greater in scope with at least three (3) years of experience as a master plumber. The vendor shall demonstrate this by indicating the company the service was being provided for, the contract amount, size of the circuit installed, area of service, type of facility being serviced, how long the contract was held, staff who worked on the contract and whether they will be involved with this contract. The contractor shall provide an OSHA competent person, including resume, for review. The person must indicate plumbing installation experience, experience with installations in government and health care facilities, and licensure information as a plumber.The contractor shall demonstrate appropriate staff capable of meeting the requirements for contract (20% weight). Lowest price will also be considered (50% weight).4.0 EXCLUDED WORK. None.5.0 SUPPLEMENTAL SERVICES. None.6.0 HOURS OF OPERATION.6.1. A majority of work will be planned to occur outside of regular working hours.6.2. Regular working hours is considered Monday through Friday, 7:30 am to 4:00 pm, Federal holidays excluded.6.3. At times, due to possible emergency situations, work may be stopped or delayed.6.4. Performance of work may be required on Government holidays. 7.0 WRITTEN REPORT REQUIREMENTUpon conclusion of performance the Installation of Mixing Valves contract, the contractor shall provide a written report in excel format to the Government, which is intended for the owner (VA Medical Center) to provide documentation or for recordkeeping. The report shall include the following:7.1. Recorded temperatures at fixtures. Water must run for at least ten (10) minutes to confirm temperature control7.2. Model number, manufacturer and unique identifier for each mixing valve7.3. The name and signature of the contractor’s installation plumber and date of installation.8.0 GENERAL INFORMATION8.1. Contractor Personnel.8.1.1. Contractor Employees. Contractor personnel shall present a neat appearance and in uniform. The uniform shall have the prime Contractor’s name easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. Any color combination, as appropriate, may be used for the uniforms as long as they are distinct from that used by Facilities Management Service (VA Engineering).8.1.1. The uniform shall have the prime Contractor’s name easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. Any color combination, as appropriate, may be used for the uniforms as long as they are distinct from that used by Facilities Management Service (VA Engineering).8.1.2. These uniforms must be supplied and maintained by the Contractor at no cost to the Government. As part of their uniform, the Contractor’s employees shall conspicuously display the following identification: 8.1.3.Personnel Identification Verification (PIV) Badge issued by the Government.8.1.4.Photo Identification Badge issued by the employee’s respective employer.8.2. Key Personnel. All services covered by this contract will be performed by fully qualified and trained electricians. Supervisor shall possess the necessary skills and experience to perform the work as identified in the PWS for Electrical Installation and Inspection.8.3. The Contractor’s Staff will include, when required, electricians or subcontractors specifically qualified and trained to perform the tasks identified in the PWS. All Contractor personnel will also be capable of reading and analyzing electrical wiring drawings. The Contractor will provide an onsite lead Supervisor person in their Key Personnel Staffing during the execution of all work or as directed by this PWS and monitored by the COR.8.4. The Contractor shall provide a qualified and experienced Project Manager (PM) for this contract. The Project Manager shall have full authority to act for the Contractor and serve at all times to carry out all the provisions of the contract. The PM shall be in charge of and have overall responsibility for the work to be carried out under this contract.8.5. The Contractor’s PM’s work hours shall coincide with the Medical Center’s business hours which are defined as 7:30 AM – 4:00 PM, Monday through Friday, with the exceptions of all holidays observed by the Government. The PM or approved responsible alternate authorized by the COR will be identified and available for receiving calls 24 hours a day, seven (7) days a week.8.6. The Contractor shall submit within five (5) working days (M-F) after the award of the contract a list of its Key Personnel, PM and an alternate or equally responsible Supervisory person who when approved by the COR shall assume the PM’s duties when the primary project manager is absent. The key personnel list shall also identify the names of the certified Electricians that will perform the installation services of this PWS. A resume shall be included with all names on the Contractors Key Personnel List. The Contractor shall include with the Key Personnel List contact numbers and email addresses for all employees performing services under this contract.8.7. When Staffing changes are made the Contractor shall comply with updating the Key Personnel List prior to processing for a security badge providing the supporting documentation of a resume and submitting the list to the COR. Any change in lead level Staffing shall require 15 days’ notice to the COR.9.0 CONTRACTOR FURNISHED RESOURCESThe Contractor shall furnish all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to fulfill all the requirements and satisfactorily perform all services described in this PWS in a safe, orderly, timely, efficient and workmanlike manner. The contractor shall provide any additional resources9.1. PROPERTY AND PERSONNEL PROTECTION 10.1.1. The contractor shall use clean drop cloths or other suitable covering to fully protect furniture and equipment where work is being performed.10.1.2. The contractor will leave all work areas in a clean and sanitary condition. Extreme care must be taken to protect all V.A. equipment.10.1.3. The Contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its employees.9.2. SUPERVISIONA thoroughly trained and experienced plumber supervisor and plumbing/mechanical staff will perform all work under the strict supervision of the contractor. The supervisor must be able to read and understand blueprints. The plumber supervisor shall be a licensed plumber. All plumbers and helpers shall be licensed in the state of Louisiana. All staff working on this contract shall submit evidence of licensure prior to commencing with work.9.3. SAFETY PRECAUTIONS9.3.1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees. 9.3.2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property. 9.3.3 The Contractor shall perform the work in a manner consistent with industry standards and best practices.9.3.4. No flammable liquids shall be stored or used in the medical center. 9.3.5. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. Contractor shall keep certification on site at all times of extinguisher inspections. 9.3.6 The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 48 business hours in advance. All permits shall be prominently displayed during all construction. 9.3.7. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads. 9.3.8. The Contractor shall comply with an Infection Control Risk Assessment (ICRA) which will be developed with the COR and the Infection Control Practitioner. Multiple ICRA’s may be necessary to address specific risks at various stages of the project and must be approved prior to proceeding on each phase. 10.1. COMMUNICATION EQUIPMENT10.5.1. All Contractor employees assigned to Medical Center shall have, at all times while on the jobsite, portable communication devices with full service to allow immediate two-way communication between the Contractor and/or Government representatives.10.2 SERVICE VEHICLES10.2.1. The Contractor shall provide at a minimum one (1) service vehicle which is equipped, licensed, and insured. The service vehicle may be on site while the Contractor’s employees are working at the Medical Center. The service vehicle is required to transport materials and supplies, contractor’s employees and tools to various equipment and storage locations at the Medical Center.11.0 PERFORMANCE REQUIREMENT SUMMARYThe contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. Performance ObjectiveStandardPerformance ThresholdMethod of SurveillanceBase Services -The contractor shall perform all installation of mixing valve and associated equipment in a safe manner.OSHA, NEC and NFPAZero Deviation from the StandardPeriodic Surveillance12.0 DELIVERABLES 12.1 Work Plan. A detailed plan of execution of the PWS and schedule.12.2 LIST OF PERSONNEL REQUIRING SECURITY BADGING - The Contractor shall provide the COR with a list of employees who will be applying for security badges five (5) days after the contract award date.12.3. RESUMES OF ALL KEY PERSONNEL - The Contractor shall provide the resumes for all personnel proposed to perform work on this contract for approval five (5) days after the contract award date.12.4. TELEPHONE, CELL, FAX NUMBERS, EMAIL ADDRESSES, SCHEDULES - The Contractor shall identify and provide the COR with a list of names, and telephone numbers of the key personnel who shall be responsible for fulfilling all the requirements of this PWS including their work schedules.12.5. QUALITY CONTROL PLAN - The Contractor shall, within fifteen (15) days of contract start date, submit a quality control plan that details how the Contractor will insure all requirements of the contract will be fulfilled. The plan shall include but not be limited to all elements of the quality control program described in the technical proposal that the contractor submitted in response to the Government's solicitation for this contract.12.6. INSTALLATION PLAN - The Contractor shall, within fifteen (15) days of contract start date, submit an install plan that details how the Contractor will insure all requirements of the contract will be fulfilled.12.7. SAFETY PLAN - The Contractor shall, within fifteen (15) days of contract award, submit its own detailed safety and protection plan that shall comply with all safety, environmental protection, property protection and health provisions of the contract.12.8. SERVICE REPORTS (format) – None.12.9. INSTALLATION REPORTS - The Contractor shall, within TEN (10) days after services are rendered, submit (1) original and two (2) copies, installation reports.12.10. COMPANY/TECHNICIAN CERTIFICATION – The Contractor shall, after any work is completed on the system (submitted with service ticket, testing and inspection reports), and prior to contract award furnish to the Government all certifications.12.11. RECORDS - Cumulative service records shall be kept for Dampers by location. A separate record file shall be established and kept up to date for each unit. The Contractor shall submit proposed formats for each of the required records listed below for the COR's approval at least 15 calendar days prior to the start date of the contract.13.0 GOVERNMENT FURNISHED RESOURCES13.1. The Government may, if available, provide parking at no cost to the Contractor for on-site service vehicles at medical center when performing emergent remediation services. The Contractor shall be responsible to the regulations of VHA for driving on Medical Center premises.13.2. The Government will not furnish any supplies, material or equipment.13.3. The Government will pay the cost of utilities (electric, water, etc.) used in the operations and maintenance of the Maintained Systems as reasonable. The Government will not compensate, or will back charge, the Contractor for unreasonable utility charges.13.4. The Government will provide phone numbers, email addresses, e-mail and mailing addresses for the KO, COR and other key personnel.13.5. The government shall inspect all work performed by the contractor. Work performance shall be deemed satisfactory and acceptable to the government when the COR or designee approves and declares the project satisfactory. The government will document all inspections.14.0 WASTE REMOVAL14.1. All waste material shall be properly characterized in accordance with the applicable EPA and DEQ solid waste requirements and disposed of in accordance with the respective waste classification results (if needed). 14.2. Material is to be doubled bagged.15.0 MEETINGS15.1. Contract Award Meeting - The Contractor shall not commence performance on this contract until the Government has conducted a contract kickoff meeting, post-award conference or the COR has advised the Contractor that a kickoff meeting is waived.15.2. PERFORMANCE EVALUATION MEETINGS – may be reduced to reports only.15.3. The Contractor shall provide an administrative service for processing of documents, records, submissions, invoices and receipt of calls from the COR or emails from the COR.16.0 COMMUNICATION AND COORDINATION16.1. The Contractor for the duration of the contract shall maintain an effective Communication and Coordination Policy with COR, KO or designee utilizing e-mail, telephones, faxes, cell phones, etc. to ensure performance requirements are satisfied.16.2 LOST AND FOUND PROPERTY - The Contractor shall immediately turn in to the Medical Center’s Lost and Found Department. Any violations or disregard of the rules, regulations and/or policies may be cause for immediate termination.16.3 LICENSURE/CERTIFICATIONS - The Contractor shall be licensed by the State of Louisiana to provide Remediation services specified in this contract. All work shall be performed by certified remediation specialists. Evidence of all required licenses and certifications, shall be provided to the KO and COR prior to award of the contract.17. CONFIDENTIALITY AND NONDISCLOSURE17.1. It is agreed that:17.1.1. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which have-has been generated by the contractor in the performance of this task order are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.17.1.2. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the CO for response.17.1.3. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. ................
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