Sustainability in Procurement



Sustainable Procurement in SNH

All goods and services bought by SNH must deliver best value, meeting all of our needs at an affordable price. Our needs include sustainability. Sustainability comprises environmental, social and economic aspects.

This statement explains what we mean by sustainability (in procurement terms), what our standards are, and how you must use them when buying any goods and services in SNH.

The following sections explain what this means and describe what you need to do.

➢ Introduction – What is Sustainable Procurement?

➢ Government and SNH Policies and Practices

➢ Government Buying Standards and EU Green Public Procurement standards

➢ Detailed Sustainable Criteria for common SNH goods and services

➢ Further Information and New Developments

Introduction – What are we talking about?

By ‘sustainable’, we mean that the way we buy stuff helps us to:

• Deliver the SNH Low Carbon Vision[1],

• Comply with our Climate Change and Nature in Scotland policy[2],

• Meet standards set by government (Climate Change (Scotland) Act 2009, the Climate Change Duties on Public Bodies, the Energy Efficiency Action Plan, the Zero Waste Strategy, and the Procurement Reform Act 2014

• Deliver the Scottish Sustainable Procurement Action Plan

• Supports community development and empowerment

We all need to think about our choices and SNH’s priorities when we want to buy something:

• Do we need to have it at all? Might we have this already somewhere in SNH or elsewhere?

• What are we buying? Can we achieve the desired results by buying the service rather than the goods?

• Can we reuse or upgrade something we already have?

• Can we lease or hire something instead of buying it outright?

• How easy are the item and its materials to recycle?

• How expensive is something to dispose of? (this is part of the cost)

• How expensive is it to use, maintain or service? (this is part of the cost)

• How natural or renewable are the materials?

• Does buying and using this help reduce SNH’s CO2 emissions?

• How does it help deliver SNH’s natural heritage objectives?

• Does it help us deliver community, fairtrade, ethical, seasonal (etc.) benefits?

We need to know the answers to such questions before we start to write the Statement of Requirements.

SNH is seen as an example of good practice and we want to maintain that credibility and respect. We also want to avoid embarrassing publicity from poorly thought-out purchases.

Anyone in SNH who buy goods and services must:

• Asks suppliers to demonstrate how the goods and services they supply meet our standards

(See below).

• Demand that suppliers deliver goods that comply with relevant Government Buying Standards.

• Ask suppliers to meet EU Green Procurement standards.

• Refuse to buy goods or services that do not meet our standards.

Government Policies

As a public body, SNH must comply with relevant legislation and government policies. Climate Change legislation requires all public bodies to reduce their own climate change emissions, adapt to climate change and do this is a way that is sustainable. . Public Bodies are required to report to Government on how well we do this.

SNH Policies

SNH aspires to be a low Carbon organisation, as set out in our Low carbon Vision; this includes procuring sustainably. Climate Change is the biggest threat to the natural heritage, and is the result of unsustainable behaviours. Reducing our own impact on the climate helps nature, and helps SNH promote good practice to those who manage and use it. It can also save money and other resources.

SNH Practice

Anyone in SNH buying goods and services must use the template ‘Statements of Requirement; which are regularly updated to reflect changes in government and SNH policy.

Project Officers MUST NOT use or amend old Statements of Requirements (SoR) for new contracts, but always use the most up-to-date SoR template, even where the purpose of the contract is the same or similar. This is because requirements of legislation and policy can change.

Sustainability criteria are a mandatory part of how we specify the requirements of a purchase, and all suppliers must be evaluated on their ability to demonstrate how they meet these mandatory standards. It is NOT acceptable to identify how suppliers who meet our other standards and THEN consider if any of them deliver sustainable solutions.

All contracts with a value over £50,000 are managed by Procurement team. Project Officers (buyers) are expected to discuss the appropriate sustainability criteria with Procurement team when drafting tenders.

Suppliers of all purchases below £50,000 are still expected to meet the mandatory government buying standards and any relevant SNH sustainability criteria, and to discuss with Procurement if novel or contentious. Project Officers are expected to follow this guidance and use best practice examples from within SNH to help them determine the sustainability information that is proportionate to the scale of the contract on offer. in. For most contracts – especially of low value or low risk – asking suppliers to meet Government Buying Standards will be enough.

Simply cut and paste into your Statement of Requirement. For example, if you want to issue a cleaning contract, simply say “All suppliers must demonstrate how they meet the Government Buying Standard for Cleaning products and services”. Or ask suppliers to demonstrate how they meet the relevant mandatory sustainability standards as set out in this document.

Please note that SNH’s sustainability standards apply to all suppliers, including sub-contractors.

SNH Sustainability Standards

Sustainability Criteria have been created for common SNH purchasing types to help buyers include the appropriate sustainability standards into their SoRs and make sure we can make the most out of our purchasing power to make Scotland a more sustainable place.

Where Government Buying Standards exist, these should be used. Where you wish to add more criteria, or where you wish your suppliers to have a broader understanding of our sustainability objectives, please use or adapt the Criteria shown below: these show Mandatory aspects and also Variants – higher standards that we encourage SNH buyers to ask suppliers for, that bring added sustainability value to the goods or services, all other aspects being equal.

After all, we want to encourage our suppliers to become more sustainable.

We have also specified materials, processes etc. that we must avoid using in SNH – e.g. where they conflict with other SNH policies re biodiversity or climate change.

Click through to the following pages for detailed sustainability criteria:

• Generic sustainability criteria which apply to ALL purchases (regardless of £ value)

• Specific sustainability criteria which apply to each of the main types of contracts by SNH

These documents are regularly updated. Please ask Greening or Procurement staff for any guidance on what’s new or if you can’t find a good example to use, or if you want to offer suggestions for improvement or clarification or for any types of purchases not on this list. (procurement@snh/gov.uk or greening@.uk) at the Inverness office.

Further Information

There are many aspects of the procurement process where Greening and Procurement staff can help you deliver good quality which makes SNH look good, especially where a desired purchase is new or large or contentious. Cost is not always an indicator of risk and opportunity. Please ask us about (for example)…

• Help to clarify the issues and objectives

• Life Cycle impact – how to include the sustainability of use and disposal as well as purchase

• Prioritisation – how to balance environmental, socio-economic, reputational, spend risks and opportunities

• Identifying the Need – are there other ways of achieving your objectives?

• Developing the Specification – creative and better ways of getting what we really need, standards and aspirations.

• Sustainability Criteria - which to put into your SoR, core & optional requirements, being clear in what suppliers need to achieve.

• Supplier Evaluation – filtering out the unsustainable goods or services, choosing the best that meets all of our needs.

• Award criteria – sustainability is not a separate category to be scored, but is part of the Quality attributes.

• Contract Management – working with suppliers to improve quality

• Developing new things – Community and social benefit are increasingly seen as important by Government.

New Developments

Public Procurement is increasingly seen as a way of helping deliver wider government objectives, especially in terms of health, social and community development, climate change, business development etc.

The Procurement Reform Act 014) requires Scottish public bodies to support Scottish society and deliver ‘sustainable economic development’; with specific reference to Community Benefit, Social and Environmental Sustainability, New “Required Reporting on Climate Change Duties for Public Bodies” includes sustainable procurement performance.

As other public bodies will be more experienced in some of these aspects we will be able to learn from them, to leverage wider benefit for more of SNH’s social and community objectives.

It may not always be easy to see how this will work; so Procurement and Greening staff will keep SNH buyers informed as things develop but if in any doubt please ask.

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|Version |Date |Approved/Edited by |

|1 |March 2010 |Sheila Currie |

|2.0 |October 2012 |Sheila Currie |

|2.1 |January 2013 |Joe Moore |

|2.2 |Autumn 2014 |Greening Reps |

|3.0 |June 2015 |Sheila Currie |

| | | |

| | | |

Government Buying Standards are being developed for key product groups. These are the minimum bare-bones standards we expect our suppliers to meet for those products or services, but please use the specific SNH Sustainability Criteria below where we wish to set higher standards or develop broader sustainability knowledge with suppliers.

• Buildings – covering a range of construction products

• Construction projects – new builds and refurbishments

• Cleaning products and services

• Electrical goods – a range of electronic devices such as TVs and ovens

• Food and catering services

• Furniture

• Horticulture and park services – including soil products

• Office ICT equipment – computers, printers, scanners etc.

• Paper and paper products

• Textiles

• Transport

• Water using products

• More will be developed

EU Green Public Procurement criteria are also being developed. The UK GBS follow the EU ones, so these below are most use where there isn’t a UK GBS.

Copying and Graphic Paper

Cleaning Services and Products

Office IT Equipment

Construction

Transport

Furniture

Electricity

Food and Catering Services

Textiles

Gardening Products and Services

Windows, Glazed Doors and Skylights

Thermal Insulation

Hard Floor Coverings

Wall Panels

Combined Heat & Power

Road Construction and Traffic Signs

Street Lighting and Traffic Signals

Mobile Phones

Indoor Lighting

If you want to know more about these UK or EU standards, please go to or .

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1) Generic Sustainability Criteria which apply to ALL contracts issued by SNH

|Avoid or reuse - Can the desired outputs be delivered without buying new? Remember - the most sustainable option may be not to buy something, but to do |

|things another way and/or reuse what we already have. |

|Options should be assessed on whole-life cost – this means the purchase price plus running costs, maintenance & consumables, and the cost of end of life |

|disposal. |

|Mandatory (as relevant to contract) |Variants (as relevant to contract) |

|Products have low Carbon emissions. |Choose the one with the lowest overall Carbon emissions.|

|Products have low resource use - e.g. materials, energy, transport, paper. |Contract specifies we will choose the one with the |

| |lowest overall resource use (e.g. materials, energy, |

| |transport, paper). |

|Products use recycled or reused materials. |Contract specifies e.g.: we will choose the one with the|

| |highest % of recycled and/or reused materials; the one |

| |that uses at least XX% |

|A specified % of Fair Trade and/or Ethically-produced[3] products are provided, where such exist |A higher % of Fair Trade and/or Ethically-produced |

| |products are provided, where such exist. |

| |A given % of the contract value is delivered by Small & |

| |Medium Enterprises (SMEs), Third Sector enterprises |

| |and/or Supported Businesses[4]. |

|Products produce less waste and are easy to recycle – including packaging |Packaging will be taken back by supplier for reuse or |

| |recycling |

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2) Sustainability criteria specific to key types of goods and services bought by SNH

Click on the links below to see the specific criteria for each type of contract -

Note: Some purchases will need elements from more than one of these sections.

• Access, Interpretation and Visitor Management works (e.g. fencing, footpaths, boardwalks, signage);

• Facilities Management and Office Services - general (including Admin supplies;

• Janitorial and Cleaning , Waste Management and Recycling;

• Catering:

• Grounds and Land Management:

• Publications and Research;

• ICT (computers, telecoms & videoconference, printers & consumables;

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|Access, Interpretation & Visitor Management works: e.g. fencing, footpaths, boardwalks and signage |

|Criteria |Mandatory |Variants |Avoid |

|Timber |Only timber and timber products originating either from independently verified legal and sustainable sources or from a licensed |

| |Forest Law Enforcement Governance and Trade (FLEGT) partner can be purchased. [5] |

| |do not use tropical timber in any situation (deforestation leads to habitat destruction) |

|Whole Life Cost |Extraction and transport of materials. | |Do not decide on cost price |

|includes: |Construction and onsite waste. | |only. |

| |Repairs and maintenance. | | |

| |Recycling and/or waste disposal at end of life | | |

|Low Carbon emissions |Materials have low embodied energy and carbon. |Consider solar photovoltaic, wind |concrete (high CO2 manufacture) |

| |Materials have low combined travel-related CO2 |generators to power equipment (e.g. power | |

| |emissions (taking into account distance, mode of |tools, electric fencing) | |

| |transport, weight etc.) |Promote access to location by | |

| | |cycle/walking. | |

|Recycled/reused |Existing materials are reused where possible. |Encourage use of recycled materials. | |

|material |Boards, beams etc. are made from recycled plastic where| | |

| |appropriate (e.g. in wet or damage-prone locations) and| | |

| |where better than natural materials. | | |

|Low waste and |Delivery and construction processes reduce waste. |Site waste is reused on-site or recycled. |Avoid paints, stains etc. that |

|recyclable |Use natural materials where possible. | |prevent wood from being recycled|

| |Use products that can be separated into single | |easily. |

| |materials for recycling. | | |

|Biodiversity |Paints, stains etc. have low levels of Volatile Organic|All paints, stains etc. are completely |No peat or peat-based products |

| |Compounds (VOCs), and lowest levels of toxic contents |biodegradable. |to be used. |

| |consistent with function. |Construction enhances local biodiversity. | |

| |Products for pest control, fertilisers, cleaning | | |

| |products etc. are biodegradable. | | |

| |Construction doesn’t harm local biodiversity. | | |

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|Facilities Management and Office Services - general |

|Criteria |Mandatory |Variants |Avoid |

|Government Buying |Copying paper must have 100% recycled content. |

|Standards |Envelopes must have 100% recycled content for general use. |

| |Envelopes for automated envelope stuffing must have 60% recycled content. |

| |Furniture reduces VOC emissions and avoids certain hazardous substances in materials production and surface treatment. |

| |Timber – including for Furniture - must be purchased in accordance with UK timber procurement policy. Only timber and timber |

| |products originating either from independently verified legal and sustainable sources or from a licensed Forest Law Enforcement |

| |Governance and Trade (FLEGT) partner can be purchased |

| |Meet standards for televisions, light bulbs etc. |

|Whole Life Cost |purchase price | |Do not decide on cost price |

| |operating costs | |only. |

| |consumables | | |

| |repairs and maintenance | | |

| |recycling and/or waste disposal at end of life | | |

|Low Carbon emissions |White goods have energy use rating of A or A+. |Supplier can show measures to reduce CO2 | |

| |All other electrical equipment to have low energy use |emissions from their business. | |

| |during normal operations. |Supplier can show use of sustainable | |

| |Electrical equipment to have ‘sleep’ or ‘power down’ |travel for access to SNH sites, deliveries| |

| |functions where appropriate. |etc. | |

| |Electrical equipment to have timers where appropriate. |Electrical equipment has ratings above A+.| |

| |Low energy bulbs to be provided as standard. | | |

| |Where available, equipment that can be fully switched | | |

| |off should be supplied, rather than equipment that | | |

| |cannot be turned off (e.g. fax machines where mains | | |

| |power is needed to retain memory). | | |

| |Minimise numbers of vehicle journeys for deliveries, | | |

| |services and other routine call-outs. | | |

|Low resource use |Equipment is designed to use consumables sparingly |Set minimum standards (e.g. pages/toner | |

| |(e.g. paper, toner). |container) | |

|Recycled/ reused |Copiers, fax machines must accept recycled paper (100% |Furniture: produced from recycled |No equipment to be supplied |

|material |post-consumer waste) that is Total Chlorine Free (TCF).|materials and/or renewable materials. |that requires use of disposable|

| |Stationery products have high recycled content (e.g. |Stationary products have a specified |batteries. |

| |envelopes, folders). |recycled content that is above standard. | |

| |Toner cartridges have high reused or recycled material |50-100% of Core supplies list can be | |

| |content. |supplied from ‘green list’. | |

| |At least 50% of Core office supplies (by cost) can be | | |

| |bought from ‘green’ or ‘environmental’ sections of | | |

| |office supplies catalogues. | | |

| |All electrical equipment runs on mains power, solar | | |

| |power (e.g. calculators) or rechargeable batteries. | | |

|Low waste and |Equipment parts can be repaired, refurbished and/or |All materials can be recycled. |Do not buy bottled water, |

|recyclable |upgraded within the normal lifespan, rather than having|All materials will be taken back by |especially where supplied in |

| |to replace the whole product. |supplier for reuse or recycling. |non-returnable containers. |

| |Drinking Water provided by plumbed-in supply. | |Do not supply disposable cups. |

| |Equipment has a long lifespan in normal use. | | |

| |Supplier will remove all delivery packaging. | | |

| |All electrical and electronic equipment has WEEE | | |

| |take-back arrangement in place at time of purchase. | | |

| |Equipment and consumables can be recycled (state | | |

| |percentage – target is 80%). | | |

|Biodiversity |Paints, stains etc. have low levels of Volatile Organic|All paints, stains etc. are completely | |

| |Compounds (VOCs), and lowest levels of contents toxic |biodegradable. | |

| |to humans, plants and animals consistent with function.| | |

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|Janitorial and Cleaning, Waste Management and Recycling |

|Criteria |Mandatory |Variants |Avoid |

|Government Buying |Tissue paper (kitchen and toilet tissue) must have 100% recycled content. |

|Standards |Meet standards for egg washing machines, dishwashers and water-efficient Industrial Cleaning Equipment. |

| |Cleaning Products follow BACS/UKCPI Sustainable Cleaning Guide and EU Green Public Procurement comprehensive criteria |

|Whole Life Cost |Operating costs, Consumables, | |Do not decide on cost price |

| |Recycling and/or waste charges. | |only. |

|Low Carbon emissions |Electrical equipment to have low energy use during |Supplier can show measures to reduce CO2 | |

| |normal operations. |emissions from their business. | |

| | |Supplier can show use of sustainable | |

| | |travel for access to SNH sites, deliveries| |

| | |etc. | |

|Low resource use |Provide hot air dryers rather than paper towel | | |

| |dispensers. | | |

|Recycled/ reused |Recycled paper to be used for toilet paper, paper | |Papers that cannot be recycled.|

|material |towels, and other janitorial products. | | |

|FairTrade/ethical | |Contract specifies use of ‘Supported | |

|products | |Factories’ or Small to Medium Enterprises.| |

|Low waste and |Reduce waste by (e.g.) using concentrated products, |Packaging can be returned to supplier for |Products that come in small, |

|recyclable |bulk containers, minimal packaging. |reuse. |non-fillable, and/or |

| |Cleaning packaging can be recycled. |Dishwashers have performance above A+. |non-recyclable packaging. |

| |Dishwashers have water use rating of A or A+. |80% of waste products are recycled). | |

| |All waste produced by normal operations are segregated | | |

| |into types and mostly recycled. | | |

|Biodiversity |Cleaning products are biodegradable and demonstrate low|supplier to show measures to enhance | |

| |levels of contents harmful to plant and animal life. |biodiversity in their business | |

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|Catering (internal and external - e.g. meetings, training events, conferences) |

|Criteria |Mandatory |Variants |Avoid |

|Govt Buying Standards |Meet standards for eg Fridges and Freezers, Commercial Service Cabinets (ie chill cabinets) |

|Whole Life Cost |Operating costs, Consumables. | |Do not decide on cost price |

| |Recycling and/or waste charges. | |only. |

|Low Carbon emissions |Catering equipment (where provided by supplier) uses |Supplier can show measures to reduce CO2 | |

| |energy efficiently, including thermostats, cut-off |from their business. | |

| |switches, timers. |Supplier can show use of sustainable | |

| |Caterers manage equipment efficiently so as to minimise|travel for access to SNH sites, deliveries| |

| |energy use. |etc. | |

|Low resource use |Manage portion control and orders to reduce waste. | |Don’t over-supply |

|FairTrade/ethical |FairTrade and ethically-produced options make up a set |Set a specific (high) % of FairTrade, | |

|products |% of the goods supplied. |ethical and free-range products. | |

| |Free-Range eggs and meats are available. | | |

|Low waste and |Minimal amounts of disposable items will be used. Where|Avoid all use of disposable plates, |In particular, avoid use of |

|recyclable |unavoidable, all disposable products must be |cutlery, cups etc |plastic products. |

| |recyclable. |80% of food waste is recycled (onsite if | |

| |Suppliers reduce waste by (eg) using concentrated |facilities available, otherwise caterer | |

| |products, bulk containers, and products with minimal |provides evidence for offsite recycling. | |

| |packaging. |Used oil can be uplifted for reuse or | |

| |Catering packaging can be recycled/returned to |resale (eg for Biofuels). | |

| |supplier. | | |

| |All waste materials are to be segregated by type and as| | |

| |much as possible recycled. | | |

|Biodiversity |Specify food items that contribute to biodiversity |Set standards – eg Marine Stewardship |Avoid products linked to |

| |where grown. |Scheme for fish. |overfishing/by-catch waste, and|

| |Seasonal, organic, unprocessed, free-range, fair-trade,| |forest clearance. |

| |ethical, low-fat, low-salt and other healthy options | | |

| |will generally be positive to biodiversity where grown | | |

|Other |Demand that seasonal (where used), organic, |Set higher % of seasonal, organic, |It is not legal to specify |

| |unprocessed, free-range, low-fat, low-salt and other |unprocessed, free-range, low-fat, |local products. |

| |healthy options make up a set % of the goods supplied. |low-salt, and other options. | |

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|Grounds and Land Management |

|Criteria |Mandatory |Variants |Avoid |

|Whole Life Cost |Equipment purchase/lease/contract price. | |Do not decide on cost price |

| |Operating costs. | |only. |

| |Consumables. Repairs and maintenance. | | |

| |Recycling and/or waste disposal at end of life (EOL). | | |

|Low Carbon emissions |Electrical equipment to have low energy use during |Supplier can show measures to reduce CO2 |No peat or peat-based products |

| |normal operations. |emissions from their business. |will be used. |

| |Minimise numbers of vehicle journeys for deliveries, |Supplier can show use of sustainable | |

| |services and other routine call-outs. |travel for access to SNH sites, deliveries| |

| | |etc. | |

|Government Buying |Soil improvers and growing media must not contain peat.|Soil improvers comply with the EU Ecolabel| |

|Standards |Organic ingredients must be derived from the processing|criteria (Pp 3-7). | |

| |& /or re-use of waste materials. |Growing Media Products comply with the EU | |

| |Chainsaw Oil must pass, or equivalent, the OECD 301B - |Ecolabel criteria (Pp 3-7). | |

| |Ready Biodegradability, CO2 evolution test (see from |Chainsaw Oil complies with the EU Green | |

| |page 18) and re Ecotoxicity, must pass, or equivalent, |Public Procurement comprehensive criteria | |

| |the: |(Pp 14 & 19). | |

| |OECD 201 - Alga, Growth Inhibition test, OECD 202 - | | |

| |Daphnia sp. Acute Immobilisation Test and Reproduction | | |

| |Test, OECD 203 - Fish, Acute Toxicity Test. | | |

|Low resource use |Equipment is designed for low use of consumables (eg |Supplier can demonstrate measures to | |

| |paper, toner, filters etc) |reduce material use in their business | |

|Recycled/ reused |Reuse existing materials on site where possible. |Specify % or reused and/or recycled | |

|material |Use boards, beams etc made from recycled plastic where |materials to be used – eg gravel, stone, | |

| |appropriate (eg in wet or damage-prone locations), |hardcore. | |

| |where natural materials not suitable. | | |

| |Use compost made on location for mulches and soil | | |

| |improver. | | |

|Low waste and |Use natural materials (eg wood) for any construction |Specify minimum % of materials that must |Avoid paints, stains etc that |

|recyclable |work. |be recycled. |prevent wood from being |

| |Use products that can be separated into single | |recycled easily. |

| |materials for EOL recycling. | | |

| |Collect, treat (eg shred) and compost all appropriate | | |

| |organic matter (on-site or elsewhere) unless material | | |

| |is unsuitable (describe). | | |

|Biodiversity |Paints, stains etc have low levels of Volatile Organic |Supplier can show measures to enhance |No peat or peat-based products |

| |Compounds (VOCs), and lowest levels of contents toxic |biodiversity in their business. |will be used. |

| |to humans, plants and animals consistent with function.| | |

| |Salt or other road treatments must be managed to | | |

| |minimise harm to watercourses. | | |

| |Products used for pest control, fertilisers, cleaning | | |

| |products etc must be biodegradable. | | |

| |Manage grounds to enhance biodiversity of site by eg | | |

| |planting native species, careful management of grass, | | |

| |providing animal nests/homes, making habitat | | |

| |connections etc. | | |

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|Publications and Research |

|Criteria |Mandatory |Variants |Avoid |

|Government Buying |Meet standards for recycled content of paper |

|Standards | |

|Avoid/Reuse |Non-paper options to be considered (eg publication as |Supplier to provide a ‘print on demand’ | |

| |web pages, PDF, or as CD/DVD). |service. | |

| |Print minimum realistic numbers of copies. | | |

|Whole Life Cost |Design, Materials, Printing, Delivery and storage. | |Do not decide on cost price |

| |Recycling and/or waste disposal at end of life. | |only. |

|Low Carbon emissions |Electrical equipment to have low energy use during |Supplier can show they reduce CO2 | |

| |normal operations. |emissions from their business or use of | |

| |Minimise numbers of vehicle journeys for deliveries, |sustainable travel for job. | |

| |services and other routine call-outs. | | |

|Low resource use |All commissioned reports to be printed double-sided. | | |

|Recycled/ reused |Use recycled paper (ideally 100% post-consumer waste, |Request higher standards as variants. | |

|material |Total Chlorine Free (TCF) wherever possible. | | |

| |Use maximum percentage of recycled paper content | | |

| |consistent with operational necessities. | | |

| |Use water-based and non-toxic inks unless operationally| | |

| |unavoidable. | | |

| |SNH publications to state type and proportion of | | |

| |recycled paper, and type of inks used. | | |

|Low waste and |Printed commissioned reports to be made so that they | |Avoid plasticised papers, |

|recyclable |can be separated into single materials for recycling | |unless operationally essential |

| |(eg comb-bound rather than glued). | |(eg waterproof for field use) |

| |All printed materials must be able to be recycled. | | |

| |All SNH publications to include text asking people to | | |

| |pass on, recycle or return the publication. | | |

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|ICT (computers, telecoms & videoconference, printers & consumables) |

|Criteria |Mandatory |Variants |Avoid |

|Government Buying |Meet standards for Office ICT Equipment |

|Standards | |

|Avoid/Reuse |Repair or Upgrade where possible | | |

|Whole Life Cost |Purchase price. | |Do not decide on cost price only. |

| |Operating costs. Consumables. | | |

| |Repairs, upgrades and maintenance. | | |

| |End of life disposal – including resale, recycling and | | |

| |other disposal (re WEEE). | | |

|Low Carbon emissions |IT and other electrical equipment to have low energy |Specify lowest energy use will be chosen | |

| |use during normal operations. |from options meeting operational | |

| |IT and other electrical equipment to have ‘sleep’ or |requirements. | |

| |‘power down’ functions where appropriate. |Supplier can show measures to reduce CO2 | |

| |IT and other electrical equipment to have timers where |emissions from their business or use of | |

| |appropriate. |sustainable travel for job. | |

| |Where available, equipment can be fully switched off, | | |

| |rather than equipment that cannot be turned off (eg | | |

| |phone kit where mains power is needed to retain | | |

| |memory). | | |

| |Minimise numbers of vehicle journeys for deliveries, | | |

| |services and routine call-outs. | | |

|Low resource use |Equipment is designed to require low consumables use |Specify minimum life, outputs (eg | |

| |(eg paper, toner). |pages/toner cartridge. | |

|Recycled/reused |Printers and MFDs must accept recycled paper (100% | |No equipment to be supplied that |

|material |post-consumer waste that is Total Chlorine Free (TCF)).| |requires use of disposable |

| |All electrical equipment runs on mains power, solar | |batteries. |

| |power (eg calculators) or rechargeable batteries. | | |

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[1] SNH Low Carbon Vision for 2020 -

[2] Climate Change and Nature in Scotland -

[3]Fair and Ethical Trade -

[4] Supported Businesses in Scotland -

[5] Guidance on sustainable timber purchasing -

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