POSITION QUESTIONNAIRE FOR A NEW POSITION



|[pic] |The University of Texas at San Antonio |

| |Description of Fields |

Function: This field should be used to provide a brief summary that describes the purpose of the job and the overall tasks the job will accomplish.

Duties:

• Typical duties refer to duties that the job is regularly responsible for. This should include duties that are not done on a daily basis but are still essential to the job accomplishing its purpose.

• Periodic duties refer to duties that are done on an irregular basis and might not coincide with duties that are required for the job to accomplish its primary purpose (i.e. – serves on committees, occasional travel, etc.)

Education Requirement: This requirement should be used to define the minimum education an individual would need in order to reasonable perform the duties of the job.

Experience Requirement: This requirement should be used to define the minimum amount of experience an individual would need in order to reasonably perform the duties of the job. In addition to the type of experience that is required, the amount of experience should be defined (i.e. Two years of experience in customer service).

Other Requirements: This requirement should be used to define skills and abilities required to perform the duties of the job (i.e. “ability to train others” or “knowledge of cabinetry and carpentry”).

Equipment: This section should be used to describe any equipment an employee will use on a regular or occasional basis. Examples of required equipment might include a personal computer or standard office equipment and examples of equipment used on a more occasional basis might include a facsimile machine or a scanner.

Working Conditions: This section should be used to describe standard working conditions (i.e. “standard office environment”) while special working conditions would include conditions that are not part of the regular work day (i.e. “occasional evening and weekend work” or “exposure to seasonal weather conditions during outdoor work”).

Supervision: This section should be used to describe the reporting relationship for the position. An example of received supervision would be “direct supervision from manager” while an example of given supervision would be “may supervise assigned staff”.

Accuracy: This section should be used to describe the type of accuracy required for the job to accomplish its purpose. Typically, accuracy is defined as “Proficiency in all phases of the duties performed”

|[pic] |The University of Texas at San Antonio |

| |Position Description Form |

| |

|Complete this form to establish a new position which does NOT currently exist at UTSA. Please be as accurate and detailed as possible. Please use the following |

|definitions as a GUIDELINE for your position description. |

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|To be completed by Supervisor |

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|Summary |Scope |Duties |

|A broad description of the level and type of |Identify the major categories of work activity that are |Describe position responsibilities in greater |

|activities of the position. |assigned to the position. |detail. |

|Department: |      |

|Proposed Job Title: |      |

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Note: All editable fields are expandable up to 500 characters

|SUMMARY |

|Function: |      |

|DUTIES (fields in this category are expandable up to 1000 characters) |

|Typical: |      |

|Periodic: |      |

|EDUCATION REQUIREMENT |

|Required: |      |

|Preferred: |      |

|EXPERIENCE REQUIREMENT |

|Required: |      |

|Preferred: |      |

|OTHER REQUIREMENTS |

|Required: |      |

|Preferred: |      |

|EQUIPMENT |

|Required: |      |

|Possible: |      |

|WORKING CONDITIONS |

|Usual: |      |

|Special: |      |

|SUPERVISION |

|Received: |      |

|Given: |      |

|ACCURACY |

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|INTERNAL CONTROL |

|This position requires that the incumbent be responsible for the execution of an effective system of internal controls which provides reasonable assurance that |

|operations are effective and efficient, assets are safeguarded, financial information is reliable, and applicable laws, regulations, policies, and procedures are |

|followed. yes no |

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PRIVACY NOTICE

With a few exceptions, you are entitled to be informed about the information U.T. San Antonio collects about you. Under Sections 552.021 and 552.023 of the Texas Government Code, you are entitled to receive and review this information. Under Section 559.004 of the Texas Government Code, you are entitled to have U.T. San Antonio correct information about you that is held by us and that is incorrect, in accordance with the procedures set forth in the University of Texas System Business Procedures Memorandum 32. The information that U.T. San Antonio collects will be retained and maintained as required by Texas records retention laws (Section 441.180 et seq. of the Texas Government Code) and rules. Different types of information are kept for different periods of time.

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