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Chrome/Firefox: It is not a secret that the email is grossly insecure. If you want some privacy in your mailbox, the easiest way to do this is to encrypt your messages, and Mailvelope offers free OpenPGP encryption for most popular webmail services, easy to configure and easy to use. At the end of last week, CIA director David Petraeus resigned from his position after an FBI?Read moreMailvelope is in beta, and there is a complete extension available for Chrome, and a first beta available for Firefox, but when we tested both extensions worked well. Gmail/Google Apps, Outlook, Yahoo! and GMX are all supported and the app can be configured to support others. After installing the extension, you can generate your own public and private keys to use to encrypt messages in the extension preferences. Once the keys are ready, the next time you compose a message, in the composition window you will see a padlock on which you can click to encrypt the message. You can also use multiple keys for multiple recipients. When you receive an encrypted message, the process works reverse. You will see the encrypted message with a block overlay on it, and you can click on it to enter your key password. Mailvelope will look for the keys saved to find the necessary one, and will decipher the message for you. If you are unfamiliar with the operation of PGP encryption, the exchange of public keys, and Mailvelope fits all this, take a look at their guide here. It is very well put together, and it will take you up to speed fast. Mailvelope Editor: Being digital vagabonds without an Exchange server, we Lifehacker writers use online applications like Gmail and Google Calendar to get things done. But can an Outlook user do the pass without losing? The guest collaborator Jared Goralnick is here today to take a look. Gmail launched in 2004 and matured every year, but Microsoft Outlook (with Exchange) is still the most popular tool for email access. By comparing the two side by side, is it time to abandon the ship from both platforms? This comparison is based on Microsoft Office Outlook 2007 with Microsoft Exchange Server 2003 and Google Apps for the free Gmail version of your domain. There are many differences between the two products regarding their configuration and the type of workflow they support. I will examine every area of difference below, comparing and contrasting. In the end, you will find a total comparison and some recommendations. SearchMicrosoft has greatly improved its research capabilities with Outlook 2007. This is probably the most important reason why previous users would update ?because, we are honest, search in Outlookhours to run. Their search is now powered by Windows Desktop Search and does a good job of returning results quickly. But Gmail is still much faster. And as an added problem, if Outlook ever returns incorrect or incomplete search results you need to dig into the settings to modify or rebuild the search index, hoping that you can fix the the An advantage of Outlook research is looking inside the attachments. Google Desktop Search would have realized this if you used a separate e-mail program (even Outlook!), But the Gmail Web interface no. However, the incapacity to look inside the attachments is a small price to pay for the upper speed and the accuracy of Gmail's research. Search for the verdict: Gmail wins for a rapid and reliable search. Outlook is just a step back with the complete search of attachments.folders vs. Labels: as a file messengigmail starts from the tree of the traditional folder using "labels", which are essentially tag. What a beautiful label is that a message can be assigned more labels (actually actually appear in what appears to be separate folders) without having to copy the message. For example, if a message refers to both the "family" and "work", then with Gmail you can mark it with both labels and find those messages in one of the labels folders. In a traditional tree, you should only choose a folder (or duplicate the message). Outlook has always had categories, which behave in a similar way. In the 2007 version, Outlook has created a rapid system that used color coded categories / search folders to perform almost the same functionality of Gmail. Most people are not aware of this function because it is less remarkable than the Outlook folder tree and would require the configuration of the search folders for each category to function as the Gmail labels. However, since the categories have no relation to the position of the folder of an article that is not a complete replacement for the folder tree. Don't waste your time by dragging and dropping e-mail messages into a large set of complicated folders; ? ? ?,? | Contact more on the surface, the labels look higher than a folder tree "After all, tags are the preferred method of identifying data on many new websites. There are some problems with labels, but there is nothing As "sub-labels". As such, if you decide to use Google as a folder tree, you will quickly find out that the hierarchy is just a level. It is no dragging and falling functionality in the Gmail web interface (most likely Since the application of a label is not necessarily moving it from one label to another) .gmail labels labels are not 100% compatible with IMAP support. They are mostly compatible, but some people ( Like me) they can come across synchronization problems. Even with these slight limitations, Google was wise to express the top-down methodology to which many of us have been used to. Because Gmail's search is very fast, the need for findings Are objects from how they are archived becomes less important. In Outlook, a label-like functionality is available but harder to access. It has additional filtering and organizational features, but most of the users might not dig deep into the software to find them, especially since in Outlook you still have to work with the folder tree to move the Inbox items. Folders vs. Labels Verdict: Gmail wins for a simpler, generally more flexible approach.Rules vs. filters: how to Process MailOutlook has many more options for routing messages than Gmail, or at least it appears. Compare these two screenshots (Gmail above, Outlook below) for an idea: While it appears there are multiple options available within Outlook, Google did a better job to help people get the most relevant options right away. Gmail also allows you to test exactly how the filter would behave before saving it: Outlook took a step in the right direction by providing a right-click option called "Create Rule". It does a better job to expose the most relevant information, but it is not yet as easy to configure or test as with Gmail. Note that Microsoft Exchange users can benefit from more rules than Microsoft Outlook standalone users. Gmail is a server side tool, so its filters will affect Gmail mail, regardless of where it is accessed. Microsoft Exchange users will also have this advantage. However, if you do not have Microsoft Exchange and Microsoft Outlook is not running, the rules will not be processed. This can be frustrating when you control the mail remotely. Once again we have a similar division -- most people will be better off with the quickest to configure and easier to test the Gmail results, but Outlook has more features. In my experience with customers and colleagues, people do not use as many Outlook rules as they make Gmail filters, although filtering is a huge help with the email volume many of us receive. This leads me to believe that Outlook rules are more intimidating. Rules vs. Filters Verdict: Google wins for a simpler and more accessible interface. Contacts are one of the main features of any email application. Both Gmail and Outlook do a great job. A main difference, however, is that Gmail automatically creates contacts based on email correspondence, while you need to create contacts in Outlook. If you do not hold a column and do not expect to, Gmail's Contacts feature is a sufficient Band-Aid as you never need to visit Contacts to get some benefits. I mean, remember the email information a lot after a correspondence. Outlook also reminds people email addresses you answered with, but stores addresses in a difficult text file to find (called a NK2) file that people often forget to back up. As such, when people get a new workstation or reinstall Windows often lose email information they thought they had "stored. " Auto-complete is one of those features that gets more and more affordable the most you use, so... Read more If most contact tasks are about email correspondence, Gmail and Outlook are roughly comparable as bothOn the fundamental data. But depending on your needs, products differ much more than this: if you use a lot of new glossy web applications, they can often import contacts directly from Gmail (much faster than Outlook contacts). If you want to trace customer correspondence, Gmail's "Recent Conversations" View View It's a click. Outlook still did not understand this "his" activity "area should be the answer, but it is painfully slow and inaccurate to the fullest. (Instead Microsoft recommends both Outlook Business Contact Manager or Microsoft CRM, two tools that are not walking in the park to implement, but they are damn cool if you can swing it). If you regularly send a Union to Word or do something that involves contact details in Windows, Outlook contacts are your best option (yes, everything is possible, but less steps with Outlook contacts) . If you synchronize with a mobile device, Outlook is the best option as it works with almost every PDA device (BlackBerry, Palmone, Windows Mobile, iPhone, iPod, etc.) if synchronization is USB or on the Internet. If you work in an office with Microsoft Exchange, contacts can be shared and synchronized, which is very useful. If you have many contacts, Outlook offers dozens of ways to organize them and view them, from separate folders to categories to "adaptered" categories, and also offers privacy settings to share only some of them. If you have an internet connection and work independently, mainly via e-mail or chat, then the Gmail contacts will do as a good job or better than Outlook. If you use much more business-oriented functions or need more mobility, then Outlook could fuck. Contact Verdict: No winner. If you are in a corporate environment, Outlook probably wins. Otherwise there is no clear choice. Gmail spam spam filter filter is top notch, Outlook is not. But most companies do not use Outlook spam filter out of the box, while most Gmail users use the default spam block. My two problems with the Gmail spam filter are: it does not completely eliminate things that are obvious as spam (you still have to go through it). With the purchase of Postini from Google, we hope to see some improvements in this area, but I find it difficult to jump through 500 spam messages a day, and inevitably do not disturb. There are still occasional false positives (non-spam that is sent to the spam folder), which is unpleasant when a lot of people never read through the spam folder. Outlook spam filtering is not good without a filtering program Client-side e-mail spam, better yet, a server solution as postini or MX Logic e-mail defense (what to use). These will probably cut spam to less than a dozen quarantined messages a day (which is a reasonable number to be reviewed for occasional positive false). Gmail wins on spam, since there is no need to install. For companies, or people who adhere to a Hosted Exchange service, a commercial antispam service probably perform better than products out of the box. (However, most commercial anti-spam solutions can be used with Google Apps for your domain as easily as they can be used with Exchange.) Note: The number of spam in the image above is a joke. Spam Filter Verdict: Gmail wins for doing a decent job without any SpaceOutlook with Microsoft Exchange often has a high price associated with server storage space. In other words, most companies limit the amount of storage space for an "Exchange store"?the amount of Exchange data that is allowed to store on the server. Usually this equates to a place between 100 MB and 2 GB (since email storage is expensive for businesses). Gmail users get 6.76 GB for free (or 25 GB for $50/year). The deposit they provide regularly increases. Companies might feel they are offering reasonable limits to their users, except that many people still attach large files to emails rather than link to them. So there are often many people who have to clean or archive their email every few weeks. While there are reasons for this (due to the storage cost), it is a complaint I frequently encounter with customers. People using Outlook without an Exchange connection have nothing to worry about regarding storage space, but they should be careful to backup and split their PST (personal storage files) regularly after hitting a couple of GBs. Another caveat is that storing your email in Google's cloud is a hard pill to swallow for some people and many businesses. As such, that factor alone can be a business-breaker, regardless of convenience. Both Outlook and Gmail offer a lot of options for storing files, but I, for one, am sick of all the work I have to do to keep my Exchange store size resized. As long as Exchange storage becomes cheaper or businesses suck more of the costs (sorry!), I am handing this category over to Google. Storage space Verdict: Gmail wins by generally offering more space for less (or no!) money, but that depends on a number of factors. User ExperienceOutlook and Gmail offer very different user interfaces, with Gmail generally being simpler and Outlook often being more comprehensive. Here are some differences: Gmail's threaded view is much simpler than Outlook's Arrange By Conversation (and better yet, it takes less and less screen space to view threads, while Outlook's often takes more). Search is what you experience in Gmail, and it's close to the core of the user experience, in a good way. Outlook allows you to drag and drop messages for storage (or creating activities). Outlook has a function of sorts. I understand partly why the opinions of Gmail don't stand out, but I still have trouble getting past this short. Both programs have hotkeys (see Gmail's), but Outlook's are easier to discover (since they are displayed). Gmail shows the first words of an email in a line view; Outlook offers a pane of that makes it easier to get the whole story fast (like Google Reader). If you know the Office suite, Outlook is easy to use. If you are starting fresh in the e-mail world (both right!), then Gmail is a better candidate to start. User experience Verdict: No winner. This is even more a matter of opinion than my other verdicts! Workflow I use both Gmail andBecause they offer very different options for the workflow. Outlook offers many ways to process your email and manage your responsibilities, and works especially well with top-down/hierarchical/possible-has-a-place approaches. Gmail does not offer many workflow options, but it is very easy to find items regardless of where you placed them. Some tasks fit the boundaries of Gmail and others benefit from the larger feature set in Outlook. You can read more about how I solved which scenarios fit which tool and why I use both. For business user with many responsibilities, Outlook expanded feature set (activity, business sharing, message mark, shared contact list, etc.) is a huge reason why the product is dominant in the workforce. If little or none of your emails turn into activity, filtering, labeling and search for Gmail make a good choice. But since for many people, email inevitably leads to deferred responsibilities, and Google Apps still do not natively support tasks, I intend to deliver the workflow to Outlook. Fortunately, it remembers milk makes the tasks possible in Gmail. No wonder Most Lifehacker readers voted for milk the best web-based task Read More Workflow verdict: Outlook wins, for native support tasks and offering more flexibility of workflow. MobilityDepending on your device, you may have a good luck with one or the Other. Gmail provides a Java-based application that works well on the BlackBerry and has a great interface for most mobile devices, including the iPhone. Microsoft Exchange includes Microsoft ActiveSync, which is a complete over-the-Air synchronization technology that does not just hold an email but tasks, calendar and up-to-date contact items. Both Microsoft Exchange and Gmail offer resized interfaces that work well through web access on mobile devices. (Gmail is available by accessing their website from a mobile browser or visiting M.A. Microsoft Exchange users can access a often overlooked tool called Outlook Mobile Access? "Just ask your Exchange administrator for the OMA " URL on your server.) Many people have never seen Microsoft's full mobile experience because they simply use Outlook desktop version and/or are not on a Microsoft Exchange server. But I have to deliver this to Microsoft, since the exchange not only syncs emails but also calendar, contacts and activities, making this information completely accessible offline through ActiveSync (or other third-party services like BlackBerrys "). If you do not have access to an Exchange server, but prefer most times, the best bet is thatuse Gmail as an email host and Outlook as an IMAP application - then you will have at least a much better mobile access than what is probably provided by your internet service provider. We will see if / how MobileMe changes the landscape. Mobility verdict: prospects with exchange victories. And non-exchange Outlook users could host their email with Gmail to get its mobile phoneAnyway. Alloury. SupportJust today I tried to help a friend with his Google apps to configure your domain, and she registered for the paid plan. He finally gave up. As it or not, it is easier to find the company level support on the Microsoft Outlook / Exchange platform than Google. Use happily both hosted exchange and Google Apps for different purposes, but I know that for critical business needs there is a person I can get on the phone to help with exchange issues. Google offers support, but they have a very different model and do not provide the "call support" that depend on many companies. If you are a real yourself, you have much less chance to mess things up with Google Apps for your domain than setting the exchange of yourself. However, hosted trade providers and a large pool of qualified technicians are a better alternative to the tricky problems that arise when you least expect it. Note: If you are the "Geek Family", I highly recommend getting Google Apps for your domain. I recently changed brothers, parents and grandparents to this and it is a breath of fresh air. The exchange was a bit too expensive and useless an option for family technical support. Substiglio Verdetto: Outlook wins to have a wider Ecosystem support. Findings

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