Once you get to the website kyloc



To get to the main page for the Kyloc enter in the URL this page below will be displayed. This page will allow you to visit any of the programs that kyloc is running. The National Guard button will take you to the NGMMC website, which will allow you to see the CCDF, CLASS IX, and Special Projects.

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National Guard Button – click this button and it brings you to the home page for the National Guards Home Page

USMC Reserves Button – click this button and it brings you to the home page for the Marines

US NAVAL Reserve – once you click the US Naval Reserve button it will display the Home Page for the Navy Project without logging in it will only allows you to place Individual Order and Shipping Status

Contact Us – this button gives you names and numbers of key personnel

When this page opens you will see 3 buttons.

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1. INDIVIDUAL ORDERS –

By clicking on Individual order it will bring you to a login screen this screen is asking the end user to fill in the UIC box. UIC is a unit identifier, it consist of 6 characters ex. W90JFF if the UIC is in the clothing program when you click on Submit it will allow you to proceed if not it will display a message saying invalid unit.

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A. this screen type in the UIC

B. click submit

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This screen is known as the Information page this is where the program gathers information about who the order is for and how fast they need the order.

Document Number (ex. Test12060n004) Document number is auto generated contains Dodaac Julian Date, N & 3 numbers.

- Last Name - verify the spelling is correct this is what we make the name tapes from

- First Name – first name

- MI

- SSN – SSN need to be verified this is the section report will be run off.

- Male/Female – need to select what gender so that you can view the correct pages

- Trans Type – List all Trans type tell what page they will go to

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NPSAC - RA – [5] same as RA

NECAP – RC – [6] same as RC

Initial issue (sea bag) – RA [1] when this is selected it will fill in the Qty’s in the field

Replacement Issue (sea bag) – RB [2] displays the same as RA fill in the Qty’s

Camouflage Utility Uniform – RC [3] this page is for authorized units to order RC clothing

Accessories/ Rate Badges - [4] this is where the sailor will go to order the Rate badges. The kyloc does not issue anything that is displayed on this page. The web site sends the data to the correct vendor and they will fill the orders, we have no way to tell if the order is complete so, if a problem with the order they will need to contact the POC of the Navy.

Urgency – there are two types of Urgencies

- Priority (2-4 Days) which means the order needs to be sent in 2-4 Days.

- Routine (10 Days) which means the order does not have to be rushed it can take up to 10 Days.

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- Rate – required field

- Category

Then click SUBMIT button.

This screen is the Detailed Article Information:

There are 3 buttons at the bottom of this screen.

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View Order – this is where you can view the order and check to make sure the order is correct, also you can submit, and cancel, change sailor information, add/change items.

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Rate Badge Form – this is where you can order Rate Badges

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Change USNR Information – this is where you can change USNR Information, when you click on the button Change USNR Information it will go back to the home page.

SHIPPING STATUS

This will allow you to view the open, pending, shipped, orders in a specific UIC.

The screen that appears now has the Status for the Orders

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- This will allow you to view the open, pending, shipped, orders in a specific UIC.

1. This page can be sorted by:

- Date Received - the date received Ascending

- Last Name - the name that the end user input Descending

- Document Number – The Document number that was auto generated by the program

- Shipped – the day that the ccdf shipped the clothing out.

- Tracking – the tracking number that was assigned by the UPS or USPS

2. Show box - this is where you can look at orders form 10 to 100 per page.

3. Search Box – you use this if you have a certain order you need to find, just type in the Document number then click the GO button.

4. Next Page Button – click this button to go to the next page of the order status, if there are more pages to view.

- After viewing the orders, there is a Main Menu at the upper left hand corner of the screen click it and that will go back to the home page were you can log out.

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By clicking on the tracking number of the order status page you go to the UPS or USPS website depends on the ways we shipped the package. (Picture shown on the next page)

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ORDERS

- when you click on this button this shows USNR clothing orders

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The order page displays New Orders, Submitted orders, any order bring submitted has been taken out of the accounting section. If you want to see what is on the order you can click on the document Number this will give you all the information about the order.

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ACCOUNTING

- when you click on this button you can

- select the account you wish to view

- then click on the account button after click on the account you wish to view

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This screen you can view USNR Current FY OA

SELECT REDCOM BUTTON

If you have the ability to view the Redcom level you can select that Redcom and click on and select Redcom to see the units under that Redcocm

- This shows all orders for RA, RB, and RC

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The layout of the accounting is Dodaac, current FYOA, USNR Adj, KyLoc Adj, orders, and available balance

- Dodaac gives you what Dodaac you are viewing with it accounting information.

- Current FYOA- is the amount of money that each unit starts out with, this can be changed by the controller of the accounting

- USNR Adj - is the adjustments that the accounting person wants to add or delete from the unit on the line

- Kyloc Adj- if Kyloc has a credit to give back to the unit this can be used for cancelled orders an item the unit wants to cancel or a price discrepancy from the bill

- Orders – This is the total amount ordered for each Dodaac broken down by each type of money RA, RB,RC

- Available Balance – is the remainder of what this unit has to spend for each group

NEW UNIT

- this screen is to add a new unit

- Fill in all needed information and click submit/received button.

- Contact will be filled in with the word Supply

- Redcom – is the Region the unit is assigned to example North West Redcom will be HWR, when entering this you need to make sure the Redcom is in the accounting table, if you don’t have access to this call the KyLoc to chick on the Redcom.

- Dodaac- is the UIC that you are adding to the website

- Unit – unit name

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Street address - put the physical address no P.O. Box

City – City

State abbreviation – make sure abbreviation is current

Zip code – verify this before clicking submit

Commercial phone – area code then the number

DSN – DSN

Rate Badge Region - make sure this is set for east, east is Hillbouen Hamburg, west will be Vanguard

RA, RB, RC Balance - This is the location you will set your money for current FYOA

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USNR Admin

When you click this button this will go to Main Menu and this is where you can

- Add new users – when you need to add a user info the system

- List users – gives you a complete listing of all users in the system

- Accounting Adjustments

- Add CNFR Account Balance

ACCOUNTING AJUSTMENTS

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- Accounting Adjustments – this section is used by the Super user to make changes to the accounting information they can only change accounting for the units they are assigned to.

- They only have the ability to change current FYOA and USNR Adj.

ADD NEW CNRF

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- The CNRF has to be added prior to adding the Redcom or units.

- CNRF is the top of the accounting system – this is the final money check before the order will be approved for delivery

- There is no ability to delete the CNRF once it is added.

ADD NEW USER

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Users Units – when adding more than one UIC to the user you need to hold the CTRL Key down and click on the unit you want to assign.

- You can only assign UIC’s that you are assigned to

User Signon (suggest email)- we use state abbrev- first last initial last 4 SSN.

Password – This field defaults to password. The user will be able to chance it when they login. (This means that you can change the password to what ever you want after you login the first time, but when you first login in you use password as your password)

- Go through and list each field

- First name – First name of the new user you are creating

All boxes need to be filled in.

LIST USERS

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- This screen you can click on the user’s name and edit the user’s information.

EDIT USER SCREEN – This screen is where you can update or change information about the user.

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- To change any information you go to that box and type in the correct information and click on the save button.

DOCUMENT REGISTER BUTTON

This screen shows

- Pending Orders – are new orders or orders that have not yet been shipped out

- Shipped Orders – orders that have already been shipped out

- Received Orders – orders that have been received

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