Hilton Singer Island Wedding Checklist



Hilton Singer Island Wedding Checklist

Hilton Singer Island will provide the following:

• White Tablecloths and Napkins (other colors available for Linens at an additional up charge)

• Non Floral Centerpieces (available free of charge – candles, votives, etc.)

• Tables, chairs, plates, and silverware

• All food and beverage – no outside catering is permitted

• Banquet servers

• Facility

• Dance floor – prices vary (please see additional upgrade page)

You are responsible and we recommend the following:

• Officiant

Runner for the ceremony

• Arch or huppah

• Any decorations (must be put up and brought down by client)

• Place cards (in alphabetical order and must have what guest is having for entrée for all plated meals)

• Centerpieces (if you don’t use Hilton Singer Islands)

• Gift box

• Cake cutter / topper

• Bride and Groom champagne glasses

• Entertainment

• Guestbook

• Flowers

• Menus for your guests – optional

• Bridal homework (completely filled out)

• Wedding planner – recommended

Hilton Singer Island Service Guarantees

• Drink for bride and groom immediately following the ceremony

• Hors D’ Oeuvres awaiting at Bride and Grooms seats

• Server will serve bride and groom dinner (plated or buffet)

FAQ’s

1. Are we allowed to hold the date / space and for how long?

o Space / date can be held for one week.

2. I have decided I would like to have my wedding at the Hilton Singer Island. What do I need to do?

o I will need names of the bride and groom, contact information (telephone numbers, email), address, time of wedding, how many sleeping rooms, date, and name to go on the contract. Once I receive a signed contract along with form of deposit you are booked.

3. What are the methods of payment?

o Credit card (accompanied by a photo copy of the credit card (front and back, as well as a photo copy of the card holders drivers license), cash cashiers check, money order, or personal check (deposit only) along with a credit card form filled out.

4. How do sleeping room rates work?

o You must have a minimum block of 10 rooms to receive a special group rate. You are responsible for 80% of how many rooms you block (example: 20 room nights = responsible for 16 room nights) or (example: 2/1/08 – 10 rooms & 2/2/08 –10 rooms = 20 room nights)

5. How do my guests make a sleeping room reservation?

o There are 3 ways for you guests to make a reservation. First, they can call 1-800-Hiltons. Second, they can go to our website and use your 3 letter code to make the reservation. Third, you can create a POG (please contact Nicolle Nie 561-472-0316 or nicolle.nie@). Please contact Nicolle Nie our in-house Group Reservation Coordinator for any sleeping room questions or issues.

6. What role do you the Catering Manager play in my wedding?

o I sell the wedding (catering and sleeping rooms) to you. I help plan the event from beginning to end along with my assistant; however I’m not there the day of. That’s when our Banquet department steps in. Our Banquet manager, Anthony Horsford, and Banquet Captain will over see your wedding along with the banquet staff. We do not provide a wedding planner.

7. What is included in your wedding packages?

o Four hour open bar

o Champagne toast

o Vegetable, Cheese, Fruit Crudités

o Butler passed Hors D’ Oeuvres

o Buffet or plated meal

o Chair covers / bows

o Ocean view room for the bride and groom the night of the wedding

o Champagne in your room the night of your wedding

o Breakfast the next morning for bride and groom

8. What is included in the $750 ceremony set up fee?

o A platform is placed on top of the sand at the end of the bridge. We then provide white folding chairs set up theatre style on the platform. Client is responsible for their own officiant, runner, and arch.

9. Can I taste the food that I pick for my menu?

• Once you book you are more than welcome to set up a tasting. We need a minimum of two weeks notice, the menu you are looking at, the Hors D’ Oeuvres (6 maximum), salad, entrée, starch and vegetable. All tastings must be held no later than 2 months prior to wedding date.

• Unfortunately, we do not allow any Tenderloins or Prime Rib in our tastings.

10. When do you need my menu selections?

• All menu selections must be submitted no later than one month prior to your event day.

11. Do you provide a changing room for the bride and groom to get ready in?

• Yes we can. We can give you one complimentary room free of charge. The second room will be at a rate of $99.

12. What time is check in and check out?

• Check in is at 4pm and check out is 11am. We cannot guarantee early check in.

13. When is the final payment due?

• The final payment is due 10 days prior along with your final count.

14. Are you flexible with your menus?

• Yes we are flexible. We like to customize the menus to fit your needs. You can items such as stations into your cocktail hour/reception or add wine service during dinner. You can also take items out of the package to work within a budget. You can switch items from packages that are comparable in price. All menu changes need to be approved by the chef.

15. How do I get my guests food order ahead of time for the plated meals?

• It is mandatory that we get place cards with what your guests are having for a plated meal. Please put menu choices in your invitations to your guests and make a note of the responses and keep the food description very vague.

16. Do I need to feed my vendors?

• The proper etiquette is to feed you vendors. We can create a vendor meal ticket for you vendors to go to the restaurant and order something off the menu. The cost is $15.95 (plus 18% and 6.5% sales tax) and will be billed to your master account only if used).

17. What can children eat?

• We do offer a children’s menu and it consists of a choice of chicken fingers with fries, cheese pizza, or penne pasta with marinara sauce. Children that are 12 and under are $9.95 and 3 and under eat for free. If you would like for the children to have what the adults are having 12 and under are ½ off and children 3 and under eat free. We charge full for all children under 12 for wedding cake and chair covers. All guests under 21 years of age will be charged a flat fee of $10 for an open bar.

18. Where can we hold our rehearsal or run through?

• We can not guarantee that the ceremony spot will be available to use for your rehearsal. If the space is open you are more than welcome to use the spot. If we have a group in the spot than you can go before the group arrives or after the group departs or even another open space on our property.

19. Who is there for the walk through or rehearsal?

• The hotel does not partake in the walk through. It is extremely important that your officiant attends because they are the leader of the ceremony. Please contact Alaina Teitelbaum the Catering Manager to book your rehearsal dinner with the Hilton Singer Island.

20. Can I bring in my own food?

• We do not allow any outside food and beverage to be brought in. We can allow wrapped candy for a candy buffet but it’s the client’s responsibility to make sure that the candy is wrapped.

21. Who puts out the gift box, cake cutters, favors, and etc.?

• The banquet staff will put out the place cards, gift box, cake cutters and champagne glasses. Client is responsible for putting favors out.

22. Can I bring in Welcome Bags for my guests?

o We can either hand them out at check in (for no charge) as long as all of the bags are the same and do not have names on them. If you want them delivered to the sleeping rooms we have a $2 delivery bag charge per bag and they must be delivered after that guest has checked in.

23. Can I get an early check in for my guests?

o We can’t promise or guarantee early check ins for guests or bridal party. The best thing to do is when making your reservation to request an early check in at that time. We can provide somewhere for your guests to store their luggage while they are waiting on their room.

24. What is the latest that we can be outside?

o We have a noise ordinance on the island that goes into effect at 11pm. All outside function must end at that time. Also, please have your entertainment contact us about the noise level of music.

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